Day Hiking and Culture in Provence and the Luberon Mountains
Ginette Beaudoin/Anna Panszczyk
SUMMARY OF TRIP INFORMATION
Day Hiking and Culture in Provence and the Luberon Mountains
Leader Ginette Beaudoin
Co-leader Anna Panszczyk
Provence, France
May 26-June 3, 2017
Total # of days 9
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Hiking
Minimum 14
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Select one of those checked above.
Maximum 18
$ 2519
Does it include airfare? Yes
No
$ 1550-1750
Will leaders assist participants with flights? Yes
No
First Appearance: Month March
Year 2016
Last Appearance: Month May
Year 2017
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. Feb 2016
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip
Form Revised September 2015
Ginette Beaudoin
66 Graham Street, Biddeford, ME 04005
ginette4000@yahoo.com
Home 207-294-6302
Work
WFA
AWFA
WFR
Expiration: 5/2017
Cell 207-590--4431
CPR
BLS
Expiration: 5/2017
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Day Hiking in Tuscany, 17 participants, October 2015
Day Hiking in Glacier National Park, 18 participants, September 2015
Day Hiking in the Dolomites, 18 participants, July 2015
Numerous other AT trips to Yosemite National Park, Minnesota and Austria
Adventure Travel Trip Proposal Form, page 1 of 6
Day Hiking and Culture in Provence and the Luberon Mountains
Ginette Beaudoin/Anna Panszczyk
experience
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Anna Panszczyk
22 Alfred Rd, Arlington, MA 02474
annatp12@gmail.com
Home 781-648-2492
Work
Cell 617-429-2175
WFA
AWFA
WFR
Expiration: 5/2016
CPR
BLS
Expiration: 5/2016
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Day Hiking in Tuscany, 17 participants, October 2015
Day Hiking in Glacier National Park, 18 participants, September 2015
Day Hiking in the Dolomites, 18 participants, July 2015
Numerous other AT trips to Morrocco, Yosemite National Park, Minnesota and Austria
Yes
No
If yes, please describe below:
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
with the group please justify.
Local Transportation
Please describe your plans for
local transportation
Will leaders or participants be
drivers of motor vehicles?
Permits or permissions
Form Revised September 2015
This trip is designed to be combinable by the participants with the Ecrin National Park
trip that leaders are also proposing. Please see attached itinerary. There are a total of 5
hiking days with 1 rest day where cultural visits are offered..
Utilization of local hotels (2-3 star rating), in the center of the hiking areas we are
visiting. Rooming is twin based and some single rooms available. All rooms have
ensuite facilities and are established inns designed for hiking groups.
All breakfasts are included, a picnic lunch is provided on all 5 hiking days which
participants are expected to carry. Dinners (4) in total are included - including a
welcome and farewell dinner. Beverages are not supplied with dinners.
We use a local, private bus transfer with licensed driver for the most part. On a
maximum 3 occasions, we may utilize the local buses between villages to take us to/from
trail head and/or local visits to historic sites if time permits.
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes
No
Adventure Travel Trip Proposal Form, page 2 of 6
Day Hiking and Culture in Provence and the Luberon Mountains
Ginette Beaudoin/Anna Panszczyk
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
We are using an outfitter who is familiar with France's rules and regulations
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Experience hiking on trails with exposure and elevation gains of over 700 feet per day
and at elevations over 3,000 feet. Participants will be screened with application process,
phone calls, contacting past trip leaders. The participants must be able to demonstrate
that they can hike for 4-5 hours per day. A guideline for hiking abilities will be supplied
with the prospectus so participants can rate themselves. Leader/coleader will follow up
with AMC local chapter contacts to see if participants will be a good fit for this trip.
Phone calls will be used if uncertain about abilities and being a good group player..
Yes
No
If yes, please describe below what you will do:
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this AMC-AT trip meet the
mission of the AMC?
www.outdoors.org/about/mission.cfm
This is a hiking and discovery trip, but we will aim to explore most of our
destinations on foot, leaving few stones unturned while at the same time, come
away adorned with knowledge of local history, culture, arts, gastronomy,
language and glimpses of every day life of Provence.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
We opted to use an outfitter because of the fact they were able to obtain the needed
entire trip?
transportation/accomodations etc at a far less expensive rate than we were able to as
individuals. Outfitter is also very knowledgable of hiking trails in the area (which are not
well marked and can be difficult to follow) and will act as guide. Outfitter is also
coordinating in country transportation since there is not a good public transportation
network that we can utilize for accessing trailheads.
Name of tour operator/guide Adventure Bug/ Matt Butler
service
adventurebug.com
Tour operator website
Adventurebug has operated worldwide (based from Spain), since 2000. They have put
Safety record
Please provide information
thousands of participants (from children to corporate groups to pensioners), through
about their safety record.
countless expeditions and tours that involve travel in the form of hiking, biking, kayak,
horse travel, 4x4, camel treks, rafts, mountaineering and more. Adventurebug has NO
single claim on its PUBLIC LIABILITY insurance nor has it had any liable suits or
charges against them in its entire company history.
Insurance
Liability? Yes
No
Maximum amt: $ 1,200,000 euros
Do they have liability
Are they willing to list AMC as an
Yes
No
insurance?
additional insured?
Adventurebug employs a detailed emergency evacuation plan for all group events, tours
Emergency response
Please describe the outfitters’
and expeditions (see copy attached). This program starts with ´on location´ first aid
Form Revised September 2015
Adventure Travel Trip Proposal Form, page 3 of 6
Day Hiking and Culture in Provence and the Luberon Mountains
Ginette Beaudoin/Anna Panszczyk
response plan in the case of an
emergency.
procedures followed by ´evacuation´ planning that involves accessing nearest medical
support and finally, ´care facility´ listing such as hospital or surgery nearest the locations
of the tour / expedition. This is all contained in one document that is carried by all
leaders for easy access.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Slipping off trail, rock fall, exposure on cliffs, rain, and cold exposure.
Response
Stay on marked trails, observe slopes and weather changes, instruct hikers on trail safety
and etiquette. Carry rain gear, extra layers, hats, gloves, gaiters, polypro and wool layers,
first aid kit. Careful instructions in advance before hiking about how to hike in the Alps:
stay to high side of trail when you encounter people, stay away from steep grass slopes,
and keep a safe interval between hikers.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
French is the official language, English is widely spoken. Leader can communicate in
French language.
France has minimal crime other than petty crime. Recent terrorism has been a concern
in Paris and some random acts in larger centers of the country.
Response
Participants will be cautioned against pick pockets and other petty thieves. We also
advise people to stay away from group gatherings, demonstrations and police riot
movements.
Road conditions, drivers, insurance
Transportation
Potential hazards
Typical mountain roads and highway driving
Response
Utilize the services of an outfitter who is familiar with the country and terrain in order to
make our travel as safe as possible.
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Participants should be able to hike/walk up to seven miles with elevation gain of up to
1500 feet. No special equipment will be needed.
Health conditions will dictate what level participant will be allowed to hike. Must be a
group player and not an individualist.
Response
Careful screening: application response, phone calls, chapter feedback, recent excursions
(local and ME/AT), list of hikes done in past 2 years. A aarticipants will need to be up
front and accurate with all health conditions and medications. Participant must be a
group player, if not he/she will put the groups safety in jeopardy and this would not be
acceptable.
Conditions unique to this type of trip
Other
Potential hazards
Becoming lost on path networks in the region
Response
Ensure group hikes together with a front and rear leadership team. Balance out the levels
of hikers so there are no long delays or missed junctions on route due to stragglers.
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
Outfitter has emergency procedures in place. Leader speaks French fluently, both leaders
Emergency communication
Phone contacts, language,
will have cell phones. Both leaders will have first aid kits with SOAP notes and AMC
documentation, distance from
Incident reports.
emergency services
Outfitter and trip leaders will all carry First Aid Kits and mobile communication devices.
Emergency equipment
What sort of emergency first
Both AMC leaders will be provided with contact information at AMC in the event that
aid or communication
one of our leaders becomes incapacitated. Both leaders will carry First Aid kits as well as
equipment (satellite phone,
cell phones equipped with International Calling Plan through Verizon.
Form Revised September 2015
Adventure Travel Trip Proposal Form, page 4 of 6
Day Hiking and Culture in Provence and the Luberon Mountains
Ginette Beaudoin/Anna Panszczyk
two-way radios) do you plan
to use, if any?
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
Medical care
Please describe the medical
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
All participants will be encouraged to obtain travel evacuation insurance. Additionally,
the leaders are trained in Advanced Wilderness First Aid and CPR. The areas where we
will be hiking are established hiking trails in a popular winter/summer resort. We will
rarely be more than an hour from either a ski lift, hutte, alm or village where help can be
obtained/organized. Each hike is a day hike, thus we will obtain local assisatance if
needed.
This region of France has a high standard of medical facilities even in the rural areas.
From our core hiking area, the nearest large health centers are Avion, Aix en Provence,
Marseille and Arles. Here one may also find international private clinics and surgeries.
Our most central Hospital is: Centre Hospitalier du Pays d'Aix +33 4 42 33 50 00 /
Avenue des Tamaris, 13616 Aix-en-Provence, Francia
COST AND BUDGET DETAILS
Outfitter to be paid in Euros as they are based in Spain. The current
Foreign currencies
For int’l trips list each foreign currency, the
budgetary figure allows for some inflation between now and the
current $US dollar exchange rate and what
commitment date. For the purposes of this trip's budget we are using an
contingencies you have if that rate changes. If
exchange rate of 1euro = $1.35.
a tour operator or agent is being used, what
currency is the agent to be paid in?
BOOKING CONDITIONS
Group Trip Deposits
What deposits will be required
To guarantee rooming, a tour deposit of 10% (115euros) per participant will be
from you by airlines, hotels, tour submitted to Adventurebug 5 months before the tour start date:
operators, etc., and when?
DEPOSIT PAYMENT DATE: 27 December 2016
Final payment (90%) must be transferred 2 months (60 days) before the tour start date:
FINAL PAYMENT DATE: 27 March 2017
Outfitters Cancellation Policy
Group Trip Refunds
What is the latest date you can
Date of Cancellation before tour date
Charge
cancel and still receive a full
More than 150 days
Full refund of monies paid
refund of any deposits?
More than 90 and less than 150 days
100 €
Between 28 February and 26 March
Loss of total Deposit
Between 27 March and 27 April
Loss of 50% of total booking cost
From 29-15 days
Loss of 75% of total booking cost
Less than 14 days
Loss of 100% of total booking cost
*Cancellations can be transferred at no additional expense to another participant (on
waiting list), or who decides to take up the trip place internally.
$1000 deposit with application
Participant deposits
What are the initial deposit and
Balance due by January 1st , 2017
your schedule of payments by
participants to you?
If you cancel after being accepted for the trip, $100 is non-refundable. But if you
Cancellation policy
What will be your cancellation
cancel after Feb 1st, 2017 minimally $200 is nonrefundable, if (and only if) anther
policy for the participants?
person takes your place. We will establish a waitinglist. Should another person replace
you, you will be charged only the $200 cancellation fee. However, your cancellation
shall not raise the cost of the trip to any of the participants or trip leaders. Thus if you
cancel and are not replaced, you will forfeit the $200 plus the per capita expenses
already incurred and any other unpaid expenses for which the trip cannot obtain a
refund. We strongly recommend that you purchase travel insurance. Information on a
company recommended by the AMC will be sent to you. Please note: The price of the
Adventure Travel is given in good faith based on current tariffs and rates and is subject
to change. Any tariff, exchange rate increases will be passed on to participants.
Minimum numbers
Yes
No
If yes, please describe conditions:
Will you still run the trip if you
Leaders would consider running the trip with as few as 12 participants.
Form Revised September 2015
Adventure Travel Trip Proposal Form, page 5 of 6
Day Hiking and Culture in Provence and the Luberon Mountains
Ginette Beaudoin/Anna Panszczyk
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised September 2015
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
scohen1234@gmail.com
Adventure Travel Trip Proposal Form, page 6 of 6