Art Paradice/Bob Bentley Steamboat Springs Backcountry Ski Touring SUMMARY OF TRIP INFORMATION Steamboat Springs Backcountry Ski Touring Leader Art Paradice Co-leader Bob Bentley Steamboat Springs, Colorado 06 Feb 2106 to 16 Feb 2016 Total # of days 11 Backpacking Bicycling-Mountain Bicycling-Road Title of trip Leadership Location(s) Dates Type of trip check all that apply Primary type of trip Number of participants (excluding leaders) Advertised cost Airfare range if not included When should the trip notice be published in AMC Outdoors? Do you wish to have your trip listed online before it is published in AMC Outdoors? Smaller trips and leader subsidization Camping Cultural Family Hiking Paddling-Canoeing Paddling-Sea-Kayaking Skiing-CrossCountry (Nordic) Trekking (e.g., hutto-hut) Select from list Minimum 12 Skiing-Downhill Snorkeling (Alpine) Walking Other – please describe Select one of those checked above. Maximum 16 $ 2750 Does it include airfare? Yes No $ Will leaders assist participants with flights? Yes No First Appearance: Month June/July Year 2015 Last Appearance: Month Jan/Feb Year 2016 Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov. Yes No If yes, please list the approximate month and year when it should be posted on line. May 2015 Is this proposal for a small group trip – i.e., less than 14 participants and 2 leaders or 7 participants and 1 leader? Yes No If yes, why is a small group proposed? If a participant fee increase of more than 15% is proposed, please explain why? LEADER AND CO-LEADER INFORMATION Leader name Leader address Leader email Leader phone Wilderness first aid training CPR training Prior leading experience Trip one Trip two Trip three Other related trip Form Revised February 2014 Art Paradice 28 Garrison Street, Groveland, MA 01834 doubledice@me.com Home 978-372-7442 Work Cell 508-847-4364 WFA AWFA WFR Expiration: December 2016 CPR BLS Expiration: December 2016 If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered. Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Feel free to list additional trips you have led, particularly if they demonstrate experience related to the trip you are proposing. McCall Idaho backcountry ski touring, Feb 8-18, 2014, 15 participants Jasper Alberta backcountry ski touring, Feb 11-21, 2012, 16 participants Lake Tahoe California backcountry ski touring, Feb 6-16, 2010, 16 participants Adventure Travel Trip Proposal Form, page 1 of 5 Art Paradice/Bob Bentley Steamboat Springs Backcountry Ski Touring experience Co-leader name Co-leader address Co-leader email Co-leader phone Wilderness first aid training CPR training* Prior leading experience Trip one Trip two Trip three Other related trip experience Scouting Have either of you led this trip before or traveled to this area? Languages Does either the co-leader or leader speak the local language? Couples Do the leader and co-leader have a significant personal relationship? Private trips Do either of you lead trips that are private - not sponsored by the AMC? Bob Bentley 60 Wenham Road, Carver, MA bentleyr@h2otest.net Home 508-866-3057 Work Cell WFA AWFA WFR Expiration: December 2016 CPR BLS Expiration: December 2016 If you are a new co-leader you must submit an application to be an Adventure Travel leader or co-leader prior to submitting this application. Also, it is strongly recommended that you be present at the AMC-ATC meeting at which the trip proposal is considered. Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Please indicate if you were the leader or co-leader. Whistler Cross Country Ski, Feb 7-17 2015, 13 participants Taos Cross Country Ski, Feb 9-19 2013, 16 participants Bryce Canyon Cross Country Ski, Feb 12-22, 2011, 16 participants Yes No If yes, please describe below: Bob led a trip to this area many years ago Co-leader: Yes No Leader: Yes No Not applicable: Yes No If yes, please list who has agreed to be your back-up in case one or both of you need to drop out. This is required for approval! Yes No If yes, please note that you cannot advertise AMC and private trips together unless there is a clear distinction between the two in any materials you send out. LOGISTICAL DETAILS OF TRIP Summary Please provide a description of the trip and the activities planned. If available, please include or attach an itinerary. Accommodations Please describe your plans for accommodation(s) Meals: Please describe your plans for providing meals. If the budget includes any funds for leader meals not shared with the group please justify. Local Transportation Please describe your plans for local transportation Will leaders or participants be drivers of motor vehicles? Permits or permissions Form Revised February 2014 Daily ski tours in the ungroomed backcountry of Routt National Forest around Steamboat Springs. We will drive to various trailheads and the tours will be in the range of 6-10 miles each and range in elevation from ~7600 to ~9600 feet. We will stay in the town of Steamboat Springs, a major resort town in CO and there will be ample time for participants to tour the town We will stay at a centrally located hotel right in town. Breakfasts are included in the hotel room rate, trail lunches and snacks are the responsibility of the participants and dinners will be group meals at local restaurants We will rent either 2 12-passanger vans or 3 full-sized SUVs Will leaders be drivers? Will volunteer participants be drivers? If so, MVR checks will be needed. See Appendix S1. Yes No Adventure Travel Trip Proposal Form, page 2 of 5 Art Paradice/Bob Bentley Steamboat Springs Backcountry Ski Touring Does the trip require special permits or permissions? (required on many U.S. federal lands and national parks) If yes, please describe below what you will need to do to obtain them: If no, please describe the process you went through to find out that they were not required: No, confirmed with a ranger at the Routt National Forest Hahns Peak/Bears Ears Ranger District, A couple of the potential areas we will ski require purchase of parking pass Yes No If yes, please describe below what type of equipment and how you will ensure that people know how to use it: Nordic backcountry ski equipment by screening Yes No If yes, please describe below what type of experience? Also describe how you will ensure that the participant has this experience? Intermediate skiing ability assessed through screening and reference checking Special equipment Does the trip require special equipment? Special experience Does the trip require special skills on the part of the participant? Pre-trip activities Yes Do you plan to get your group together before the trip for an activity or social event? Conservation, education and recreation How will this AMC-AT trip meet the mission of the AMC? www.outdoors.org/about/mission.cfm No If yes, please describe below what you will do: In addition to identifying wildlife and animal tracks, recreating in the glorious beauty of winter in the Rockies and skiing in the deep, beautiful "Champagne Powder" of that part of Colorado, the area is rich is pioneer history. We may also be able to partake in the annual Winter Carnival. TOUR OPERATOR AND GUIDE SERVICE INFORMATION This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one tour operator please provide this information about each such entity. Will this trip require a tour Yes No operator or guide service Please describe their services. If you are using a tour operator for the entire trip, during part of or for the please describe why you will be using them rather than doing this trip on your own: entire trip? Name of tour operator/guide service Tour operator website Safety record Please provide information about their safety record. Insurance Liability? Yes No Maximum amt: $ Do they have liability Are they willing to list AMC as an Yes No insurance? additional insured? Emergency response Please describe the outfitters’ response plan in the case of an emergency. RISK ASSESSMENT Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip. Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section if applicable. Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.) Climate/terrain Potential hazards Weather, snow conditions, avalanche potential Response Both the weather and avalanche forecasts are monitored at least daily by the leaders and snow condtions are also assessed. If any are likely to pose a heightened risk we will Form Revised February 2014 Adventure Travel Trip Proposal Form, page 3 of 5 Art Paradice/Bob Bentley Steamboat Springs Backcountry Ski Touring Foreign Country Potential hazards Response Transportation Potential hazards Response Participants Potential hazards Response Other Potential hazards Response modify where we go or even if we go for a tour Political concerns, crime, language translation, terrorism Colorado is pretty mellow these days Road conditions, drivers, insurance Driving in snowy conditions Drivers are known to the leaders and are all expericenced in driving under such conditions. Most tours likely will not require long drives but under such conditions, drivers will reduce speed and increase distance between vehicles. If the situation warrants, we will opt for a closer trail Level of fitness, screening concerns, experience with equipment or activity Misrepresentation of skiing ability and/or equipment, or fitness level Diligent screening of paritipants unknown to the leaders, including checking AMC references Conditions unique to this type of trip EMERGENCY ACTION PLAN Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK We expect that cell phone coverage in the actual skiing venues is spotty at best. We Emergency communication Phone contacts, language, carry radios for 2 way communication. We will carry the telephone numbers for documentation, distance from Colorado State Police and theRoutt National Forest Hahns Peak/Bears Ears Ranger emergency services District with us Both leaders carry cellphones and 2-way radios and packs with all sorts of ski and Emergency equipment What sort of emergency first participant first aid equipment aid or communication equipment (satellite phone, two-way radios) do you plan to use, if any? Both leaders are members of the National Ski Patrol and are experienced in and undergo Evacuation Please describe your plan for training in remote location evacuation. We will also not be too far from backup evacuation from the professional assistance backcountry location if applicable? Yamba Valley Medical Center, 1024 Central Park Dr, Steamboat Springs, CO 80487 Medical care Please describe the medical Phone:(970) 879-1322. It is a full-service acute care hospital including emergency care, care available in the area(s) surgical services and the Family Birth Place with a Special Care Nursery. YVMC’s where you will be traveling Emergency Department is designated by the State of Colorado as a Level IV Trauma and list names and telephone Center. numbers for these facilities. COST AND BUDGET DETAILS Foreign currencies For int’l trips list each foreign currency, the current $US dollar exchange rate and what contingencies you have if that rate changes. If a tour operator or agent is being used, what currency is the agent to be paid in? Airline - full payment due on booking, Group Trip Deposits What deposits will be required Lodge - $250 due at contract signing, $450 due 01 Oct 215, balance due30 days out from you by airlines, hotels, tour (still negotiating) operators, etc., and when? Form Revised February 2014 Adventure Travel Trip Proposal Form, page 4 of 5 Steamboat Springs Backcountry Ski Touring Group Trip Refunds What is the latest date you can cancel and still receive a full refund of any deposits? Participant deposits What are the initial deposit and your schedule of payments by participants to you? Cancellation policy What will be your cancellation policy for the participants? Minimum numbers Will you still run the trip if you do not get the minimum number? Reference web links: AMC-ATC Home Page: Forms: Deadlines: E-Mail Addresses: Club House: AMC-ATC Chair: Form Revised February 2014 Art Paradice/Bob Bentley Currently when signing the lodging contract (still negotiating) Initial deposit of $500 upon application, $1100 due October 1 and $1100 due November 15 Full refund (less $25 fee) as long as replacement can be found, unrecoverable costs if replacement cannot be found. Yes No If yes, please describe conditions: Most likely, it will depend upon the number signed up http://snebulos.mit.edu/orgs/amc/ http://snebulos.mit.edu/orgs/amc/application/ http://snebulos.mit.edu/orgs/amc/committee/proposals/ nholland@outdoors.org mikebarry657@mac.com Adventure Travel Trip Proposal Form, page 5 of 5