Experience New Zealand and take the Finest Walk in the World - The Milford Track
Lynne Zimmerman/Pam Madigan
SUMMARY OF TRIP INFORMATION
Experience New Zealand and take the Finest Walk in the World - The Milford Track
Leader Lynne Zimmerman
Co-leader Pam Madigan
Auckland, Queenstown, Milford Track, Mt. Cook, and Christchurch
February 8-19 2012
Total # of days 12
Hiking
Downhill skiing
Kayaking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Walking/sightseeing in Auckland and Christchurch
Max 18
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
Do you wish to have your trip
listed online before it is
published in The Outdoors?
Smaller trips and leader
subsidization
Min 14
$ 5200 includes Air
Does it include airfare? Yes
No
from LA
$
Yes
No If yes, please list the approximate month (max is one year in
advance of trip)
May 2011
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Co-leader name
Lynne Zimmerman
14 Pleasant Ave. Portland, ME 04103
lynnesz@yahoo.com
Home 207-595-0780
Work 207-595-0780
WFA
AWFA
WFR
Expiration: May 2011
CPR
BLS
Expiration: 12/2012
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
2010 Alaska
2010 Yellowstone
2009 Yellowstone
Pam Madigan

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry
trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before
the date of your trip, you will need to make arrangements to recertify in a timely manner.
Revised October 2009
Major Excursions Trip Proposal Form, page 1 of 6
Experience New Zealand and take the Finest Walk in the World - The Milford Track
Lynne Zimmerman/Pam Madigan
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
12 School Street Medfield, MA 02052
pmadigan@verizon.net
Home 508-359-6789
Work 508-810-0776
WFA
AWFA
WFR
Expiration: May 2011
CPR
BLS
Expiration: September 2012
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
12/2010 Trinidad & Tobago
3/2009 Cinnamon Bay St. John
3/ 2008 Cinnamon Bay St. John
Multiple years running St. John trips.
Scouting
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Yes
No
If yes, please describe below:
Lynne Zimmerman has traveled to New Zealand before with her daughter.
Executive summary
Please provide a brief
description of the trip and the
activities planned.
This trip is designed to appeal to those interested in experiencing highlights of New
Zealand including Auckland, Queenstown, the Milford Track, Mt. Cook area, and
Christchurch. Itinerary is as follows:
2/8 Fly into Auckland. Transfer provided to Auckland City Hotel. Free day in Auckland.
Participant meals on own.
2/9 Breakfast included and lunch on own. 2nd night stay in Aucklandd City Hotel. Group
dinner at the Orbit/Observatory.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
2/10 Breakfast included. Transford and Flight from Auckland to Heartland Hotel
Queensland. Lunch on own. Free time until 4:45pm when we are required to attend a
Pre-Track Briefing the Ultimate Hikes Centre, Ground Floor, The Station Building,
Queenstown at 4:45pm. Group dinner at Flame Bar & Grill.
2/11 Breakfast included. Coach from Queenstown to TeAnau Downs, stopping for lunch
at lakeside village of to Te Anau. After lunch drive to Te Anau Downs for the boat.From
the wharf, we start the Milford Track with short easy walk to historic Glade House,
where we stay our 1st night of the Track. (Milford Track night #1 Glade House)
2/12 We start the day by crossing Clinton River and wandering through unique beech
forest to Hirere Falls, where we have lunch. After crossing the Prairie, the track gets a
little steeper as we climb up to Pompolona Lodge. Today’s highlights include distinctive
beech forest, all sorts of spectacular plants and stunning views up the ice-carved Clinton
Canyon toward McKinnon Pass. (Milford Night #2 Pompolona Lodge)
2/13 Today is the most spectacular day of the Milford Track! We climb a series of
Revised October 2009
Major Excursions Trip Proposal Form, page 2 of 6
Experience New Zealand and take the Finest Walk in the World - The Milford Track
Lynne Zimmerman/Pam Madigan
switchbacks to cross McKinnon Pass. From the top of the pass, the views of the Arthur
Valley and the surrounding peaks are just magnificent. We’ll lunch at Pass Hut, then
head down the pass to Quintin Lodge. Once we’ve arrived, those who are keen can take a
90-minute round trip to see the Sutherland Falls, the fifth highest waterfall in the world.
(Milford Night #3 Quintin Lodge)
2/14 This is the last day on the track. It’s 13 miles (21km) of varied terrain, slightly
downhill, with no significant climbing. he small waterfalls to be found just off the track
make for a delightful day. We'll be picked up at Sandfly Point this afternoon for a short
cruise to the jetty, and arrive at Mitre Peak Lodge for the last night in Milford Sound.
(Milford Night #4 Mitre Peak Lodge)
2/15 Breakfast included. Take coach to Heartland Hotel in Queenstown. Free day to
explore Queenstown. Lunch on own. Group dinner at Pier 19.
2/16 Breakfast included. Coach to 1 night stay at Hermitage Mt. Cook. Lunch included
and dinner on own. Options include hiking, a zodiac boat ride amongst glaciers, and
visiting the Sir Edmund Hillary Alpine Centre.
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
2/17 Breakfast included. Coach to Christchurch. (2 Nights at Country Glen Lodge).
Lunch and dinner on own. Optional scenic walk.
2/18 Breakfast included and lunch on own. Group dinner at Cooking with Gas.
2/19 Breakfast included Transport to Christchurch Airport and back to U.S.
Hotels listed above
11 Breakfast, 5 lunches and 8 dinners included. Participants are to pay for any additional
meals.
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Yes
No
If yes, please describe below what you will do:
However, we will be sending out several notices and updates prior to trip departure.
Ultimatehikes.co.nz is the exclusive outfitter for the Milford Track. The education the
guides supply on the track is unsurpased in New Zealand. In addition, we will have
access to extensive resources at the Hermitage Mt. Cook regarding hiking, history, and
mountain conservation.there will be the opportunity to learn about endangered species
and invasive and non-indigenous flora and fauna that have changed NZ over the years.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Revised October 2009
Major Excursions Trip Proposal Form, page 3 of 6
Experience New Zealand and take the Finest Walk in the World - The Milford Track
Lynne Zimmerman/Pam Madigan
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
We are only using a tour operator for the Milford Track. It is required we use the
exclusive vendor Ultimate Hikes New Zealand for the guided hike and accomodations.
Ultimate Hikes New Zealand
www.ultimatehikes.co.nz
Excellent Safety record. Their guides are fully trained in first aid and are in radio contact
with each other and their Queenstown base at all times.
Liability? Yes
No
Maximum amt: $
Are they willing to list AMC as an
Yes
No
additional insured?
In some cases, the fully funded New Zealand Government accident compensation
scheme know as ACC (the Accident Compensation Corporation) will cover medical and
other costs related to a personal injury incurred while in New Zealand. However, we can
not guarantee that such costs will be covered by ACC, and STRONGLY RECOMMEND
all walkers carry their own medical/travel insurance while on our walk to cover any
medical and/ or related costs (eg helicopter off the track, hospital care, accommodation,
missed flights, etc). Will check about Liability Insurance.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Wet weather and terrain - Potential fall on the track.
Response
Guides ae fully trained in first and and have radio contact. Helicopter off the track if
needed.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Not of concern
Response
Road conditions, drivers, insurance
Transportation
Potential hazards
Not of concern - We have professional transport service and it's summertime there.
Response
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Participants must be able to easily handle up to 13 miles moderate hiking in order to
complete the Milford Track successfully
Response
Participants will be screened regarding their fitness level. Confirmation with a letter from
their doctor if leaders deem necessary.
Conditions unique to this type of trip
Other
Potential hazards
Response
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
Co-leader Pam Madigan will carry an international cell phone. Leaders have a list of
Emergency communication
Phone contacts, language,
local hospitals in all locations being visited. Milford Track guides
documentation, distance from
emergency services
Revised October 2009
Major Excursions Trip Proposal Form, page 4 of 6
Experience New Zealand and take the Finest Walk in the World - The Milford Track
Lynne Zimmerman/Pam Madigan
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
Medical care
Please describe the medical
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
Guides ae fully trained in first and and have radio contact with base. Helicopter off the
track if needed.
Foreign currencies
For int’l trips list each foreign
currency, the current $US
dollar exchange rate and what
contingencies you have if that
rate changes. If a tour
operator or agent is being
used, what currency is the
agent to be paid in?
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
Refunds
What is the latest date you can
cancel and still receive a full
refund?
As of 1/8/2011, $1 New Zealand dollar is worth about $.7596 US. All accommodations,
food, and ground transportation will be paid in NZD, sometimes in advance from the US.
Air New Zealand is paid in U.S. dollars. We expect to be able to use charge cards and
ATM machines for everything we need to pay there, rather than having to carry cash into
the country. Our budget allows a reasonable contingency, to be refunded (of course) if
not needed.
Milford Track guides have radio access and will arrange for Helicopter transport if
necessary. All other locations we have access to motor vechicle transport.
Country-wide emergency services phone number is 111. Leader and CL will carry full
first aid kits and the rangers in the huts are also trained in wilderness first aid.
Auckland City Hospital:(09) 367 0000
Christchurch Hospital: (03) 364 0270
Queenstown Lakes District Hospital 3 441 0015
COST AND BUDGET DETAILS
Participant deposit
What are the initial deposit
and your schedule of
payments?
Cancellation policy
What will your cancellation
policy be for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum
number?
Reference web links:
MEC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Revised October 2009
Air New Zealand requires a deposit of $75 per seat at the time we make our reservation.
Ultimate Hikes requires payment in full for the Milford when we make the reservations
in July. Hotels reservations are fully refundable up to 30 days before the trip and rooms
are held by leaders via credit card and not charged until the trip is underway.
Air New Zealand is refundable up until 60 days prior to departurre. Milford Track
Refund:Outside 90 days from date of walk departure: Refund less NZ$100 per
personBetween 89-60 days from date of walk departure: NZ$200 per person, Between
59-21 days from date of walk departure: 50% of full fare
Within 21 days of date of walk departure:100% of full fare
Hotels: 100% refund available up to 30 days prior to departure.
Initial Deposit $1000 US. Airline payment balance approx $400 U.S. and Milford Track
$1995 NZ due by July 1, 2011. After 7/1/2001, any new particpant deposit will include
both $1995 NZ for Milford Track and $1400 US for Airline. Final trip balance due
12/31/2011.
Cancellation is subject to $200 cancellation fee.
Yes
No
If yes, please describe conditions:
Leaders will supplement their own portion only if we have 12 or more participants sign
up.
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
Major Excursions Trip Proposal Form, page 5 of 6
Experience New Zealand and take the Finest Walk in the World - The Milford Track
Lynne Zimmerman/Pam Madigan
Club House:
MEC Chair:
Revised October 2009
cyout@outdoors.org
mecchair@amcboston.org
Major Excursions Trip Proposal Form, page 6 of 6