Roger Scholl/Barbara Dyer Exploring Yellowstone National Park SUMMARY OF TRIP INFORMATION Exploring Yellowstone National Park Leader Roger Scholl Co-leader Barbara Dyer Yellowstone National Park Wyoming and Montana August 17, 2012-August 26, 2012 Total # of days 10 Hiking Downhill skiing Kayaking Title of trip Leadership Location(s) Dates Type of trip check all that apply Backpacking Cultural Road biking Nordic ski Mountain biking Snorkeling Other – please describe Number of participants (excluding leaders) Advertised cost Airfare range if not included Do you wish to have your trip listed online before it is published in The Outdoors? Smaller trips and leader subsidization Max 14 Min 10 $ 2,195 Does it include airfare? Yes No $ 600-$900 Yes No If yes, please list the approximate month (max is one year in advance of trip) Is this proposal for a small group trip – i.e., less than 14 participants and 2 leaders or 7 participants and 1 leader? Yes No If yes, why is a small group proposed? If a participant fee increase of more than 15% is proposed, please explain why? LEADER AND CO-LEADER INFORMATION Leader name Leader address Leader email Leader phone Wilderness first aid training CPR training Prior leading experience Trip one Trip two Trip three Other related trip experience Co-leader name Roger Scholl 23 Patton St. Rochester, NH 03867 rscholl@outdoors.org Home (603)674-5909 Work (617)391-6591 WFA AWFA WFR Expiration: December 2012 CPR BLS Expiration: December 2012 Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Feel free to list additional trips you have led, particularly if they demonstrate experience related to the trip you are proposing. Yosemite 2009 Camp to Camp Maine 2011 Yosemite 2011 Barbara Dyer To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before the date of your trip, you will need to make arrangements to recertify in a timely manner. Revised October 2009 Major Excursions Trip Proposal Form, page 1 of 5 Roger Scholl/Barbara Dyer Exploring Yellowstone National Park Co-leader address Co-leader email Co-leader phone Wilderness first aid training* CPR training* Prior leading experience Trip one Trip two Trip three Other related trip experience 17 Breakneck Hill Rd. Southboro, MA 01772 barbaraadyer@gmail.com Home (508)624-4085 Work (508)735-3281 cell WFA AWFA WFR Expiration: June 2013 CPR BLS Expiration: 1/23/2013 If you are a new co-leader you must submit an application to be a major excursions leader or co-leader prior to submitting this application. new leader Scouting Have either of you led this trip before or traveled to this area? Languages Does either the co-leader or leader speak the local language? Couples Do the leader and co-leader have a significant personal relationship? Private trips Do either of you lead trips that are private - not sponsored by the AMC? Yes No If yes, please describe below: Barbara has lived and worked in YNP for a summer and has been twice 1986, 1996. Roger has been 4 times 2003, 2005, 2007, 2008. Executive summary Please provide a brief description of the trip and the activities planned. Accommodations Please describe your plan for accommodation(s) Meals Please describe your plan for providing meals Permits or permissions Does the trip require special permits or permissions? (required on many U.S. federal lands and national parks) Day hiking all areas of the park various tourist areas. Day hiking 5 - 10 mile days. Sight seeing boat ride on Yellowstone Lake, Old Style Wagon cookout at Roosevelt Lodge. See prospectus for more details. Special equipment Does the trip require special equipment? Special experience Does the trip require special skills on the part of the participant? Yes No If yes, please describe below what type of equipment and how you will ensure that people know how to use it: Co-leader: Yes No Leader: Yes No Not applicable: Yes No If yes, please list who has agreed to be your back-up in case one or both of you need to drop out. This is required for approval! Yes No If yes, please note that you cannot advertise AMC and private trips together unless there is a clear distinction between the two in any marketing materials you send out. LOGISTICAL DETAILS OF TRIP Revised October 2009 cabins, lodges, hotel units in various parts of the park and in Bozeman, MT All meals provided. cafeteria style. box lunch, lunch/dinner in cafeterias. Welcome and Goodbye dinners in Bozeman. Old style wagon cookout. Budgeted $11/bkfst, $9/box lunch, $20-$35 dinners depending on restaurant. Yes No If yes, please describe below what you will need to do to obtain them: AMC staff will take care of permits through National Park Service If no, please describe the process you went through to find out that they were not required: Yes No If yes, please describe below what type of experience? Also describe how you will ensure that the participant has this experience? Hiking skills and group dynamics Major Excursions Trip Proposal Form, page 2 of 5 Roger Scholl/Barbara Dyer Exploring Yellowstone National Park Pre-trip activities Do you plan to get your group together before the trip for an activity or social event? Conservation, education and recreation How will this major excursion meet the mission of the AMC? www.outdoors.org/about/ mission.cfm Yes No If yes, please describe below what you will do: Meet at AMC destination for a weekend if possible for those available Ranger led talks and nature institutes, interpretive programs, National Park, wildlife, geysers, land protection, Yellowstone Association Representatives. TOUR OPERATOR AND GUIDE SERVICE INFORMATION Will this trip require a tour operator or guide service during part, or the entire trip? Name of tour operator/guide service Tour operator website Safety record Please provide information about their safety record. Insurance Do they have liability insurance? Emergency response Please describe the outfitters’ response plan in the case of an emergency. Yes No Please describe their services. If you are using a tour operator for the entire trip, please describe why you will be using them rather than doing this trip on your own: Liability? Yes No Are they willing to list AMC as an additional insured? Maximum amt: $ Yes No RISK ASSESSMENT Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip. Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section if applicable. Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.) Climate/terrain Potential hazards Weather, wildlife, potential river crossings Response Have alternate hike, prepare for potential lighting storms, be aware of wildlife, avoid rivers if possible Political concerns, crime, language translation, terrorism Foreign Country Potential hazards Response Road conditions, drivers, insurance Transportation Potential hazards Will share driving, 3 seven passenger mini - vans Response Motor Vehicle Record checks for volunteer drivers, insurance waiver Level of fitness, screening concerns, experience with equipment or activity Participants Potential hazards Must have hiking skills and knowledge of AMC group dynamics. Response Screening carefully will meet in advance. Conditions unique to this type of trip Other Potential hazards Wildlife. Altitude and environmental hazards. Response Stay a safe distance. Prepare for elevation changes, drink plenty of fluids. Watch weather carefully and be alert to possible Tstorms. Be prepared at all times. Revised October 2009 Major Excursions Trip Proposal Form, page 3 of 5 Roger Scholl/Barbara Dyer Exploring Yellowstone National Park EMERGENCY ACTION PLAN Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION BLANK English speaking, WFA, Clinics, 911, US Based communication, National Park Service, Emergency communication Phone contacts, language, Hospitals and rescue available documentation, distance from emergency services Can't split group due to wildlife, cell phones, 2 way radios, AMC First Aid Kit, keep Emergency equipment What sort of emergency first group together at all times aid or communication equipment (satellite phone, two-way radios) do you plan to use, if any? Ranger Stations, Search and rescue, Medcor, and our leader's EMS WFA. Group will be Evacuation Please describe your plan for together at all times. evacuation from the backcountry location if applicable? Emergency #'s - 911, Lake Clinic (307)242-7241 8:30 - 8:30, Mammoth Clinic Medical care Please describe the medical (307)344-7965 8:30 - 5, Old Faithful Clinic (307)344-7325 7 - 7, rangers on duty, care available in the area(s) MEDCOR where you will be traveling and list names and telephone numbers for these facilities. COST AND BUDGET DETAILS Foreign currencies For int’l trips list each foreign currency, the current $US dollar exchange rate and what contingencies you have if that rate changes. If a tour operator or agent is being used, what currency is the agent to be paid in? Deposits What deposits will be required by airlines, hotels, tour operators, etc., and when? Refunds What is the latest date you can cancel and still receive a full refund? Participant deposit What are the initial deposit and your schedule of payments? Cancellation policy What will your cancellation policy be for the participants? Minimum numbers Will you still run the trip if you do not get the minimum number? Revised October 2009 At time of booking, they have generous written refund policies so will negotiate and will not put any money down until trip is approved. Standard refund policy Latest date to cancel to receive refund will be June 15 deposit of $500 - one year to 6 months in advance payment in full by 3 months in advance by May 15, 2012 After May 15, 3 months prior, no refund unless a qualified replacement is found minus $100 for Adminstrative costs Yes No If yes, please describe conditions: Likely depending on leader costs Major Excursions Trip Proposal Form, page 4 of 5 Roger Scholl/Barbara Dyer Exploring Yellowstone National Park Reference web links: MEC Home Page: Forms: Deadlines: E-Mail Addresses: Club House: MEC Chair: http://snebulos.mit.edu/orgs/amc/ http://snebulos.mit.edu/orgs/amc/application/ http://snebulos.mit.edu/orgs/amc/listings cyout@outdoors.org mecchair@amcboston.org Day 1 - Arrive Bozeman Day 2 - Old Faithful Day 3 - Old Faithful Day 4 - Old Faithful Day 5 - Yellowstone Lake Day 6 - Yellowstone Lake Day 7 - Roosevelt Lodge Day 8 - Roosevelt Lodge Day 9 - Bozeman Day 10 - Departure from Bozeman Revised October 2009 Major Excursions Trip Proposal Form, page 5 of 5