Hawaii Natural Wonders
4/28-5/13/2012
Jan Schnabel/ Merri Fox
Joy Street, Boston, MA 02108. .
SUMMARY OF TRIP INFORMATION
Hawaii Natural Wonders 2012
Leader Janice Schnabel
Maui and Kauai
April 28 – May 13, 2012
Hiking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Co-leader Merri Fox
Total # of days 16 (14 nights)
Downhill skiing
Kayaking
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Number of participants
(excluding leaders)
Advertised cost
Max 16
Airfare range if not included
Smaller trips and leader
subsidization
$ 1100 to $1500 (Inter Island Hawaii airfare is included in advertised cost)
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why?
$ $2750 (excluding
air est. @ $1100)
Min 12
Does it include airfare? Yes
No
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Co-leader name
Janice Schnabel
30 Mountain Terrace Rd West Hartford CT 06107
Janice.schnabel@pw.utc.com
Home 860-561-2290
Work
WFA
AWFA
WFR
Expiration: 4/2011 (will recert that same month)
CPR
BLS
Expiration: 4/2011 (will recert that same month)
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Switzerland hiking August 2011 - group of 14 (Co-Lead)
Utah hiking 2010 – group of 14 (Leader)
St John Virgin Islands 2010 – group of 24 (Co-Lead)
merri fox

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry
trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before
the date of your trip, you will need to make arrangements to recertify in a timely manner.
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 1 of 5
Hawaii Natural Wonders
4/28-5/13/2012
Jan Schnabel/ Merri Fox
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
115 north road, harwinton, ct 06791
merri.fox@pw.utc.com
Home 860-485-1697
Work na
WFA
AWFA
WFR
Expiration: 4/2011 (will recert that same month)
CPR
BLS
Expiration: : 4/2011 (will recert that same month)
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
Scouting
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Yes
No
If yes, please describe below:
Merri has led same trip 4 times in past…last time was 2009.
Executive summary
Please provide a brief
description of the trip and the
activities planned.
The trip will focus on hiking and snorkeling on the beautiful and topographically diverse
islands of Maui and Kauai. The group will stay in comfortable condos fully equipped
with kitchens, where we will prepare all meals. Leaders will shop for groceries with
rotating assistance of participants. Participants will prepare own breakfasts and trail
lunches while each condo will take turns preparing dinner for the rest of the group. All
meals are included with the exception of dinner on departure day which will likely be
eaten on the fly in the airport. We will drive to trail heads and beaches in rented vans
while leaders provide commentary on history, flora and fauna of Hawaii. We plan at
least a short hike each day along with scenic stops and time for swimming or snorkeling.
Instruction in snorkeling will be provided by leaders
Condos on each island, 2 bedroom/2 bath with 4 per unit
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Revised 7/15/2016
Cooking in condos - 1 restaurant farewell dinner
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
We are considered a non-commercial group. Haleakala NP does have restrictions on
group sizes on trails. We will therefor split the group and not have everyone go there on
same day. This should also allow one group to do a more difficult hike, if desired.
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
snorkel gear - those who do not bring their own can rent locally at reasonable cost
Major Excursions Trip Proposal Form, page 2 of 5
Hawaii Natural Wonders
4/28-5/13/2012
Jan Schnabel/ Merri Fox
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Will not take non-swimmers
Yes
No
If yes, please describe below what you will do:
Hawaii offers many educational opportunities since its geology, botany and marine
biology are unique. We will experience the very formation of the islands as our hikes
will take us from the crater of a 10,000 ft dormant volcano to dramatic coastal lava
cliffs, black sand beaches and underwater wonders. The diversity of climatic zones will
include the arid south coast of Maui and the lush rain forests of Kauai. We will learn
about the human history of Hawaii with visits to ancient ruins and the still thriving
historic village of Lahaina.
The trip may include opportunities to observe efforts to save the Hawaiin state bird,
green sea turtles, monk seals and native species of plants.
The main recreational activities will be hiking 3-8 miles per day and snorkeling, on
beaches near our lodging and at other outstanding locations. In addition, participants
may undertake, at their own expense, helicopter or zodiac boat rides, sea kayaking and
guided snorkel trips.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
n/a
n/a
n/a
Liability? Yes
No
Are they willing to list AMC as an
additional insured?
n/a
Maximum amt: $
Yes
No
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
potential high surf, currents; slippery, eroded trail conditions
Response
check water and trail conditions daily and modify activities accordingly
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
usual crime conditions - mostly car breakins
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 3 of 5
Hawaii Natural Wonders
4/28-5/13/2012
Jan Schnabel/ Merri Fox
Response
Transportation
Potential hazards
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response
don't leave anything in cars, warn people about protecting their valuables
Road conditions, drivers, insurance
narrow winding roads
Make sure drivers are aware of conditions before they volunteer
Level of fitness, screening concerns, experience with equipment or activity
1. Unfamiliarity with snorkeling. 2. Some participants wish to do more hiking
than snorkeling or vise versa.
1. Stay in calm, shallow water; provide instruction, use buddy system. 2. Discuss trip
expectations with each participant before accepting; make sure they are aware that hiking
and beach time are combined in most days, although participants can elect not to hike
and spend the day at the beach near the condos.
Conditions unique to this type of trip
n/a
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
We will urge that emergency contacts be given itinerary and list of telephone numbers at
Emergency communication
Phone contacts, language,
places of lodging. We will have with us at all times a list of emergency contact
documentation, distance from
telephone numbers as well as insurance information for all participants. There are full
emergency services
service hospitals on each island.
Leader and co-leader have ample first aid supplies and will remind all participants to
Emergency equipment
What sort of emergency first
carry their own. For anyone with serious medical issues requiring them to carry meds
aid or communication
we will make sure we know where they carry them.
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Need to review the local evacuation plan in case of natural disaster.
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
There is full EMS ambulance service with both mountain and sea rescue capability on
Medical care
Please describe the medical
Kauai; a clinic in Koloa on the south shore near where we plan to stay (phone 808-742care available in the area(s)
1621) and a hospital in Kauai’s capital Lihue (808-245-1500). Maui has confirmed full
where you will be traveling
EMS services. The main hospital there is Maui Memorial (808-242-2343) in Kahului,
and list names and telephone
which is centrally located on the island. There are small clinics around the island (Kihei
numbers for these facilities.
– 874-8100; Hana 248-8294 and Lahaina 661-7400).
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign
currency, the current $US
dollar exchange rate and what
contingencies you have if that
rate changes. If a tour
operator or agent is being
used, what currency is the
agent to be paid in?
Deposits
What deposits will be required
by airlines, hotels, tour
Revised 7/15/2016
n/a
50% payment on condos at time of booking; we will not book until trip has minimum 12
participants.
Major Excursions Trip Proposal Form, page 4 of 5
Hawaii Natural Wonders
4/28-5/13/2012
Jan Schnabel/ Merri Fox
operators, etc., and when?
Refunds
What is the latest date you can
cancel and still receive a full
refund?
Participant deposit
What are the initial deposit
and your schedule of
payments?
Cancellation policy
What will your cancellation
policy be for the participants?
60 days in advance
$1500 at time of registration and $1250 by January 15, 2012
*Cancellation must be in writing - Postmarked date below (email acceptable):
Prior to November 1- $100 non-refundable fee charged; If your airline ticket has
been purchased, you own it subject to airline change fees). All other moneys
returned.
After November 1 a) same as above; and
b) Any moneys paid out to vendors and money necessary to keep the trip cost
from increasing - causing an increase for other trip members.
After March 1 - NO REFUNDS for any reason, including accident, illness, or any
other type of emergency. (*)
Minimum numbers
Will you still run the trip if you
do not get the minimum
number?
*Note: Sometimes additional moneys may be returned at a later date, if a
cancellee’s spot can be filled from the waiting list. This depends upon two factors:
1. That the trip is filled - 14 participants (in addition to the leaders).
2. That there is a waiting list. This list is compiled by the leaders through the
application and screening process only. No one may substitute another person for
themselves.
Yes
No
If yes, please describe conditions:
at least 12 we'll go.
Reference web links:
MEC Home Page:
Forms:
Deadlines:
AMC Home Page:
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
http://www.outdoors.org/
E-Mail Addresses:
Club House:
MEC Chair:
MEC Notices:
amcexcursions@outdoors.org
mecchair@amcboston.org
goeke@space.mit.edu
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 5 of 5