Dick Cable/Janis Stahlhut
Bike and Boat: Destination Venice!
SUMMARY OF TRIP INFORMATION
Bike and Boat: Destination Venice!
Leader Dick Cable
Co-leader Janis Stahlhut
Mantova to Venice along the Po and Mincio Rivers
Oct.13-21, 2012
Total # of days 9
Hiking
Downhill skiing
Kayaking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
Do you wish to have your trip
listed online before it is
published in The Outdoors?
Smaller trips and leader
subsidization
Max 19
Min 14
$ 2350
Does it include airfare? Yes
No
$ 900-1100
Yes
No If yes, please list the approximate month (max is one year in
advance of trip)
immediately
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Trip one
Trip two
Trip three
Other related trip experience
Dick Cable
8 Heather Lane, Burlington, CT 06013
r.cable@sbcglobal.net
Home 860-673-1940
Work 860-778-6414
WFA
AWFA
WFR
Expiration: 5-2012
CPR
BLS
Expiration: 1-2012
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Yosemite Day Hiking: June 2008-coleader with Sue Lach
Mongolia: Land of the Darhat Mongols: August 2009-coleader with Sue Lach
Nepal 2011, Sicily 2010
Multiple three day trips to the White Mountains
Co-leader name
Janis Stahlhut
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry
trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before
the date of your trip, you will need to make arrangements to recertify in a timely manner.
Revised July 2008
Major Excursions Trip Proposal Form, page 1 of 5
Dick Cable/Janis Stahlhut
Bike and Boat: Destination Venice!
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
1465 E. Putnam Avenue 323, Old Greenwich, CT 06870
jstahlhut1@aol.com
Home 203-820-9275
Work same
WFA
AWFA
WFR
Expiration: 5-2012
CPR
BLS
Expiration: 1-1-11
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
Scouting
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Yes
No
If yes, please describe below:
travelled to the area
Executive summary
Please provide a brief
description of the trip and the
activities planned.
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
This trip will commence and end in Verona or Venice, Italy. This is primarily an easy to
intermediate road biking trip with boat support. The biking will begin in Mantova and
end in Venice, Italy with biking from location to location each day. Sleeping and meal
accomodations will be onboard the Vita Pugna excursion boat.
Vita Pugna
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Revised July 2008
Breakfast and dinner will be provided onboard. Provisions for lunch will be available
each morning for participants to pack lunch and carry with us.
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
Our outfitter gave us this information
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
It will require lower intermediate biking ability. We will ascertain this through our
screening process
Yes
No
If yes, please describe below what you will do:
We will have a pre-trip gathering that will include a bike ride and dinner.
Major Excursions Trip Proposal Form, page 2 of 5
Dick Cable/Janis Stahlhut
Bike and Boat: Destination Venice!
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
The very nature of this trip focuses on conservation, education, and recreation. We will
be learning about the history, culture, and archaeology of Northeast Italy.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
We will have guide services for our day to day biking routes and the history of the
villages and towns we will pass through and stay in.
Girolibero Tour operator by Cooperative Zeppelin
info@zeppelin.it www.qeppelin.it www.girolibero.it
Liability? Yes
No
Maximum amt: $ policy sent to Joy
Street
Yes
No
Are they willing to list AMC as an
additional insured?
Transportation to local hospitals in Verona, Zelo, Ferrara, Adria, and
Venice…whichever is closer. Guide will have a cell phone in case of emergencies.
Leader will carry a cell phone with international coverage.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
The usual hazards of biking will exist.
Response
Use of proper foot gear, helmets, and biking protocol
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
petty theft can occur in most countries.
Response
Road conditions, drivers, insurance
Transportation
Potential hazards
We will not be driving.
Response
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Appropriate level of fitness for day road biking
Response
Appropriate screening on the part of the leader and co-leader
Conditions unique to this type of trip
Other
Potential hazards
Response
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
Revised July 2008
Major Excursions Trip Proposal Form, page 3 of 5
Dick Cable/Janis Stahlhut
Bike and Boat: Destination Venice!
Emergency communication
Phone contacts, language,
documentation, distance from
emergency services
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
Medical care
Please describe the medical
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
The leader and co-leader will be carrying cell phones and two way radios; additionally,
we will have phone contact with the boat. Our guide will speak both English and Italian.
We are less than one hour to medical services of hospital status.
Both the leader and co-leader will be carrying first aid kits and two way radios as well as
cell phones.
We will not be in a backcountry situation.
Verona: San Bonifacio Hospital; Venice: Ospedale Civile di Venicia. Every major point
along the route contains at minimum a medical center/hospital.
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign
currency, the current $US
dollar exchange rate and what
contingencies you have if that
rate changes. If a tour
operator or agent is being
used, what currency is the
agent to be paid in?
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
Refunds
What is the latest date you can
cancel and still receive a full
refund?
Participant deposit
What are the initial deposit
and your schedule of
payments?
Cancellation policy
What will your cancellation
policy be for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum
number?
Reference web links:
MEC Home Page:
Forms:
Revised July 2008
The cost of the trip from the outfitter is 1064 Euro. At an exchange rate of 1.42 that is
$1512. A 1.5% transfer rate by TD Bank is $22.68 per participant. That total is rounded
to $1535. When looking at the cost proposal, on line 11 - "Lodging including meals"
that the total cost is the same in both columns. The reason is that we are paying for the
entire boat which sleeps up to 21 persons. In order to keep this cost effective, we are
making 14 our minimum and 19 our maximum. Because we have a guide, leader, and
co-leader, we feel we can take the maximum if need be. This would result in a
substancial refund to each participant.
20% deposit 90 days prior
90 days prior only if it does not interfere with the trip's status.
$800.00 due with application; $800 due March 1; and balance of $750 due May 1.
Full refund if the trip does not run. Individuals may cancel 90 days prior if it does not
interfere with the trip's status.
Yes
No
If yes, please describe conditions:
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
Major Excursions Trip Proposal Form, page 4 of 5
Dick Cable/Janis Stahlhut
Bike and Boat: Destination Venice!
Deadlines:
E-Mail Addresses:
Club House:
MEC Chair:
Revised July 2008
http://snebulos.mit.edu/orgs/amc/listings
cyout@outdoors.org
mecchair@amcboston.org
Major Excursions Trip Proposal Form, page 5 of 5