Hike Through Mystifying Sedona
Lynn Matt/ Elaine Kerrigan
Hike Through Mystifying Sedona
Lynn MattElaine Kerrigan
SUMMARY OF TRIP INFORMATION
Title of trip
Leadership
Location(s)
Dates Date of trip is determined
if Grand Canyon trip takes place
Type of trip
check all that apply
Hike Through Mystifying Sedona
Leader Lynn Matt
Sedona, Arizona
10/29-11/5/2011
Co-leader Elaine Kerrigan
Total # of days 8
Hiking
Downhill skiing
Kayaking
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Max 14
Number of participants
(excluding leaders)
Advertised cost
Min 12
$ 1,890 After Sept. 8, Does it include airfare? Yes
No
2011, the cost of the
trip is 2,090. Late
sign-up may also add
more to increased
price of airfare.
$ 300-500 (Phoenix Sky Harbor International Airport) This trip covers airfare for the
NE area and can include other areas with or without an additional cost.
Airfare range if not included
Do you wish to have your trip
listed online before it is
published in The Outdoors?
Smaller trips and leader
subsidization
This trip does include airfare and the Grand Canyon trip does not and these two trips
are expected to run back to back. If someone wants to come on both trips, the airfare
cost will be taken from the Sedona trip (since that trip covers airfare). If someone uses
ff miles, they will be reimbursed an average of all the price of all the airfares of the
Sedona trip.
Yes
No If yes, please list the approximate month (max is one year in
advance of trip)
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Lynn Matt
3652 118th Avenue Allegan MI 49010
lmatt2002@hotmail.com
Home 269-673-3672
Work
WFA
AWFA
WFR
Expiration: 3/2011 Will be renewed prior to this trip
CPR
BLS
Expiration: 4/2011 Will be renewed prior to this trip

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry
trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before
the date of your trip, you will need to make arrangements to recertify in a timely manner.
Revised October 2009
Major Excursions Trip Proposal Form, page 1 of 5
Hike Through Mystifying Sedona
Lynn Matt/ Elaine Kerrigan
Hike Through Mystifying Sedona
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Lynn MattElaine Kerrigan
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Glacier National Park, July 2010, 11 participants
New Mexico, hiking, May 2009, 12 participants
Greece, hiking/site seeing, May 2007, 20 participants
Elaine Kerrigan
30 Sea Street, unit 6, Weymouth, MA 02191
gowithinyoga@aol.com
Home 781-335-5464
Work
WFA
AWFA
WFR
Expiration: 3/2011 Will be renewed prior to this trip
CPR
BLS
Expiration: 5/2011 Will be renewed prior to this trip
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
Nantucket, biking, June 2010, 16 participants
New Mexico, hiking, May 2009, 12 participants
Yucatan Peninsula, hiking March 2008, 16 participants
Scouting
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Yes
No
If yes, please describe below:
Both leader and co-leader has been hiking in Sedona.
Executive summary
Please provide a brief
description of the trip and the
activities planned.
We will spend 7 days/8 nights hiking and exploring Sedona. There are numerous trails
among the 4 energy vortexes. Hikes will be between 0-1000' elevation and will last 5-6
hours/day. We will visit Palatki Ruins, prehistoric pueblos, where we can walk among
ruins of over 700 years old. We will walk trails near Montezuma's Well where we can
put out tired feet in to get them rejuvinated for the rest of our trip.
All of our nights will be in one location in Sedona. We will stay at a LaQuinta hotel,
2/room with private baths and outdoor pool.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Revised October 2009
Food will be bought so trippers can make their own lunches, hotel serves complimentary
hot breakfasts. Dinners will be at local restaurants.
Major Excursions Trip Proposal Form, page 2 of 5
Hike Through Mystifying Sedona
Lynn Matt/ Elaine Kerrigan
Hike Through Mystifying Sedona
Lynn MattElaine Kerrigan
Permits or permissions
Yes
No
Does the trip require special
permits or permissions?
If yes, please describe below what you will need to do to obtain them:
(required on many U.S.
A Red Rock Park Pass, of $15, is required on all vehicles entering Red Rock Country,
federal lands and national
Coconino National Forest, Palatki Ruins and Rock Art. This pass can be purchased at
parks)
numerous places in Sedona, as well as, online. Montezuma's Well requires no pass and
to hike there is another $5/person pass. Some of the other Pueblo's require a $5 pass. I
added two passes along with the Red Rock Park Pass to the trip cost.
If no, please describe the process you went through to find out that they were not
required:
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Appropriate conditioning and hiking skills required.
Yes
No
If yes, please describe below what you will do:
Educational because we are visiting one of the great natural sites of Arizona.
Conservational because we will encourage carry-in carry-out. Recreational because we
will hike the Sedona and the area surrounding Sedona each day of the trip.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
Liability? Yes
No
Are they willing to list AMC as an
additional insured?
Maximum amt: $
Yes
No
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Revised October 2009
Major Excursions Trip Proposal Form, page 3 of 5
Hike Through Mystifying Sedona
Lynn Matt/ Elaine Kerrigan
Hike Through Mystifying Sedona
Lynn MattElaine Kerrigan
Potential hazards
Climate difference among the different areas of Sedona. Could be very warm while we
are there, while some locations near Flagstaff could be much cooler.
Response
Trip is planned in late autumn to minimize the climate extreme inherent to summer
weather. Participants will be required to carry adequate hydration.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
n/a
Response
Road conditions, drivers, insurance
Transportation
Potential hazards
We will drive everyone from Phoenix to Sedona in two 12-person vans (Budget - Indian
School Road).
Response
We will be have to make sure that everyone has lunch, the vehicles are filled with gas for
the drive.
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Hiking requires solid intermediate hiking skills and seasonal conditioning.
Response
Applicants will be screened for hiking experience and fitness level.
Conditions unique to this type of trip
Other
Potential hazards
The only thing unique to this trip is the leader will be coordinating a hiking trip to Grand
Canyon either a week before this trip or a week after this trip depending the dates for the
Grand Canyon trip.
Response
This is only important if both of the trips go because one leaders' airfare will be split
between the two trips.
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
This trip is not back country, so we won't have a problem getting anywhere. Both leader
Emergency communication
Phone contacts, language,
and co-leader may be leading a back-to-back trip with this and Grand Canyon. Leader
documentation, distance from
will have email communication for Sedona and cell phone communication. Colleen
emergency services
Yout will be a secondary contact if leaders cannot be contacted.
Leader and co-leader will carry emergency kits.
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
We will have to hike to our vans and then drive the vehicles out of the area.
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
Village of Oak Creek Health
Medical care
Please describe the medical
61 Bell Rock Plz, Sedona, AZ 86351-8810 (928) 204-4933
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign
currency, the current $US
dollar exchange rate and what
contingencies you have if that
Revised October 2009
n/a
Major Excursions Trip Proposal Form, page 4 of 5
Hike Through Mystifying Sedona
Lynn Matt/ Elaine Kerrigan
Hike Through Mystifying Sedona
Lynn MattElaine Kerrigan
rate changes. If a tour
operator or agent is being
used, what currency is the
agent to be paid in?
Hotels require credit card number for reservations and 48 hour cancellations.
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
To be considerate of the hotel and people making flights, we will give three months prior
Refunds
What is the latest date you can to running of trip.
cancel and still receive a full
refund?
Initial Deposit - $890 due by August 6, 2011
Participant deposit
What are the initial deposit
August 6, 2011 - $1000
and your schedule of
payments?
Refunds will be given to the extent that it will not raise the cost to the other participants.
Cancellation policy
What will your cancellation
If the person's spot can be filled, that person may be intitled to up to a full refund of costs
policy be for the participants? paid less a minimum administration charge of $100 plus the cost of air ticket if already
issued.
Minimum numbers
Yes
No
If yes, please describe conditions:
Will you still run the trip if you
do not get the minimum
number?
Reference web links:
MEC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
MEC Chair:
Revised October 2009
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
cyout@outdoors.org
mecchair@amcboston.org
Major Excursions Trip Proposal Form, page 5 of 5