Family Adventure Vacation in the Colorado Rockies Heather & Steve DePaola / Markus Jork
Title of trip
Leadership
Location(s)
Dates
Type of trip check all that apply
Family Adventure Vacation in the Colorado Rockies
Leader Heather & Steve DePaola
Estes Park, Colorado
August 18-27, 2011
Hiking
Co-leader Markus Jork
Total # of days 10
Downhill skiing Kayaking
Backpacking Cultural Road biking
Nordic ski Mountain biking Snorkeling
Other – please describe
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
Do you wish to have your trip listed online before it is published in The Outdoors?
Smaller trips and leader subsidization
Max 21 Min 16
$ Adults (13+):
$2,225, Single
Supplement: $700,
Children (6-12):
$750, Children under
6: $510
Does it include airfare? Yes No
$ 400-600
Yes No If yes, please list the approximate month (max is one year in advance of trip)
As soon as possible after trip approval
Is this proposal for a small group trip – i.e., less than 14 participants and 2 leaders or 7 participants and 1 leader?
Yes No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
Leader name
Leader address
Heather & Steve DePaola
77 Main St., Dover, MA 02030
Leader email Heather@Unpackingsolutions.com
Leader phone Home 508-785-1977 Work 508-479-1467
Wilderness first aid training

WFA AWFA WFR Expiration: May 2011 - plan to recertify prior to trip
CPR training

CPR BLS Expiration: March 2011 - plan to recertify prior to trip
Prior leading experience Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Feel free to list additional trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Trip one
Trip two
DePaola-Colorado Rockies-2010, ME 1022 -- Family H/B -- 9 participants, 3 leaders
Zukroff-Canadian Rockies-2009, ME 0930 -- Family H/B -- 21 participants, 4 leaders

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before the date of your trip, you will need to make arrangements to recertify in a timely manner.
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Family Adventure Vacation in the Colorado Rockies Heather & Steve DePaola / Markus Jork
Trip three
Other related trip experience
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Markus Jork
75 Porter Road, Andover, MA 01810
Markus@jork.com
Home 978-866-8604 Work
Wilderness first aid training* WFA AWFA WFR Expiration: 06/05/2007 - will recertify prior to trip
CPR training*
Prior leading experience
CPR BLS Expiration: 6/2007 - will recertify prior to trip
If you are a new co-leader you must submit an application to be a major excursions leader or co-leader prior to submitting this application.
Scouting
Have either of you led this trip before or traveled to this
area?
Languages
Does either the co-leader or leader speak the local
language?
Couples
Do the leader and co-leader have a significant personal
relationship?
Private trips
Do either of you lead trips that are private - not sponsored by
the AMC?
Yes
Leaders have traveled in CO and did this same trip in 2010 although it was only a week long.
Co-leader: Yes
Leader: Yes
Not applicable:
Yes
No
No
If yes, please describe below:
No
No
If yes, please list who has agreed to be your back-up in case one or both of you need to drop out. This is required for approval!
We have 2 leaders and 1 co-leader on this trip. It is possible to lose one or two leaders and still manage the trip. The leaders are a couple. Each leader is backed up by the coleader who is not a spouse, and if either leader were forced to leave, two leaders would still remain.
Yes No If yes, please note that you cannot advertise AMC and private trips together unless there is a clear distinction between the two in any marketing materials you send out.
Family friendly hikes no more than 5 miles and more challenging hikes (no more than 8 miles) most days. We will do two scenic drives (Bear Lake & Trail Ridge) while out there and enjoy all that Estes Park has to offer culturally.
Executive summary
Please provide a brief description of the trip and the activities planned.
Accommodations
Please describe your plan for accommodation(s)
Meals
Please describe your plan for providing meals
Permits or permissions
Does the trip require special permits or permissions?
(required on many U.S. federal lands and national parks)
Special equipment
Does the trip require special equipment?
Special experience
Does the trip require special
YMCA of the Rockies - 1 st class lodging. Rooms sleep 5 people (2 queen beds and one floor futon) and includes daily maid service.
All meals are included by the YMCA, but we will eat out five nights. We plan to have a welcome dinner at the Stanley Hotel. We also will have a afternoon & night out on your own in Estes Park.
Yes No
If yes, please describe below what you will need to do to obtain them:
$40/vehicle=$200 total. Will be purchased at Park Headquarters.
If no, please describe the process you went through to find out that they were not required:
Yes No If yes, please describe below what type of equipment and how you will ensure that people know how to use it:
Yes No If yes, please describe below what type of experience? Also describe how you will ensure that the participant has this experience?
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Family Adventure Vacation in the Colorado Rockies Heather & Steve DePaola / Markus Jork
skills on the part of the participant?
Pre-trip activities
Do you plan to get your group together before the trip for an activity or social event?
Conservation, education and recreation
How will this major excursion meet the mission of the AMC?
www.outdoors.org/about/ mission.cfm
Yes No If yes, please describe below what you will do:
A couple dayhikes locally. Age make-up of group will determine type of activity and location, but most likely Blue Hills Reservation.
Participants will experience family-oriented recreation and cultural activities. Children will be able to participate in the Junior Ranger Program. There are hikes led by a naturalist at the YMCA to provide some educational content with a focus on the wildflowers in season and conservation of this pristine landscape. Some interpretive trails will be explored as well.
Will this trip require a tour operator or guide service during part, or the entire trip?
Name of tour operator/guide service
Tour operator website
Safety record
Please provide information about their safety record.
Yes No
Please describe their services. If you are using a tour operator for the entire trip, please describe why you will be using them rather than doing this trip on your own:
Insurance
Do they have liability insurance?
Emergency response
Please describe the outfitters’ response plan in the case of an emergency.
Liability? Yes No
Are they willing to list AMC as an additional insured?
Maximum amt: $
Yes No
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section if applicable.
Climate/terrain
Potential hazards
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
The climate/terrain hazards are all those listed in italics above for dayhikes on mapped trails.
Response Easier hikes for families with or carrying children will have less hazardous terrain and be less remote, thus reducing risk. Screening to match participants to expected trail requirements. Pre-trip activity. 3 leaders. Rescue resources closeby
Political concerns, crime, language translation, terrorism Foreign Country
Potential hazards
Response
Transportation
Potential hazards
Response
In USA - none expected
Road conditions, drivers, insurance
Airline delays, loss of driver, auto accident
Participants
Initial location is close enough to airport to go back and get anyone delayed in arriving-even if this is the next day. We will make arrangements for back-up drivers in the event a leader or co-leader have to leave or are unable to drive. We have emergency training and will be close to emergency services throughout the trip. We will purchase rental car insurance and all drivers are insured.
Level of fitness, screening concerns, experience with equipment or activity
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Family Adventure Vacation in the Colorado Rockies Heather & Steve DePaola / Markus Jork
Potential hazards
Response
Other
Potential hazards
Response
The participant hazards are all those listed in italics above for adults and children
Screening, pre-trip activity to set proper expectations and verify suitability of participants
Conditions unique to this type of trip
Family dynamics, interaction of children, unpredicabilty of children, weather
Screening and pre-trip activity. Participants will be advised that parents are responsible for their children's behavior and must be able to control them. Everyone will also be informed that this is a family trip and all participants must be flexible and accommodating of family and/or child related issues as they arise. This could include but is not limited to the foreseeable tardiness, travel delays, food concerns, illness, injury and any other way in which one or more participant's issues may impact group activities
Weather: Thunderstorms pop up in the afternoon, so both hikes will be completed by early afternoon. Safe hikes are our #1 priority.
Altitude: We are staying at 8,000 feet and need to be concerned about acclimitization.
Group will be advised to drink LOTS OF WATER and we will get the proper sleep that we'll need. Also, hiking the first day or two will be shorter hikes with little elevation gain.
Time Zone: This is a BIGGER factor especially with young childen and older adults.
We plan to eat meals early since we are two hour behind Eastern Standard Time. We also are doing a buffet breakfast at the YMCA, so we can adjust schedules to make sure participants are adjusting to the time difference.
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
Emergency communication
Phone contacts, language,
Leaders and co-leaders will have cell phones and walkie-talkies. Emergency Services closeby. We will have contact info for local emergency services with each leader and co-leader. documentation, distance from emergency services
Emergency equipment
What sort of emergency first aid or communication equipment (satellite phone, two-way radios) do you plan to use, if any?
Each leader and co-leader will have first aid gear, and communication equipment as listed above.
N/A Evacuation
Please describe your plan for evacuation from the backcountry location if applicable?
Medical care
Please describe the medical care available in the area(s) where you will be traveling and list names and telephone numbers for these facilities.
Estes Park Medical Center, 555 Prospect Avenue, Estes Park, Co 80517
970-586-2317
The YMCA has medical personnel on property. We called them last year and they responded immediately to our medical situation.
Foreign currencies
For int’l trips list each foreign
N/A
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Family Adventure Vacation in the Colorado Rockies Heather & Steve DePaola / Markus Jork
currency, the current $US dollar exchange rate and what contingencies you have if that rate changes. If a tour operator or agent is being used, what currency is the agent to be paid in?
Deposits
What deposits will be required by airlines, hotels, tour operators, etc., and when?
Refunds
What is the latest date you can cancel and still receive a full refund?
Participant deposit
What are the initial deposit and your schedule of payments?
Cancellation policy
What will your cancellation policy be for the participants?
Airfare is paid by participant directly, no deposit required for transportation, and YMCA held with credit card and paid in full when we check out.
Deposits are partially refundable if the cancellation is made prior to the cancel date outlined in your contract. Cancellations made after the cancel date are subject to complete forfeiture of deposits. Cancellations made after the guarantee date are subject to full payment due.
An initial deposit of $400 per person is due with application. Final payment is due 60 days prior to departure, which is Monday June 7, 2010
Our cancellation policy is based on the precept that your cancellation shall not raise the cost to any of the other participants or the leaders. Therefore, if you cancel, we will refund any money you have paid, less any expenses already incurred, or future expenses that will be incurred, that have been the result of your registration and that cannot be avoided. Refunded money will also be less a $50 cancellation fee. For the situation where the person can not be replaced you may forfeit the entire trip fee. However, if you cancel and the trip still realizes full participation, then any and all fees you have paid will be refunded to you, in full, minus the cancellation fee. If you cancel after your airline tickets have been purchased, you still own the ticket and will be subject to the airline’s cancellation policy
Yes No If yes, please describe conditions:
Leaders are willing to bear costs to run this trip - minimum number 16 and maximum is
21 plus three leaders.
Minimum numbers
Will you still run the trip if you do not get the minimum number?
Reference web links:
MEC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
MEC Chair: http://snebulos.mit.edu/orgs/amc/ http://snebulos.mit.edu/orgs/amc/application/ http://snebulos.mit.edu/orgs/amc/listings cyout@outdoors.org
mecchair@amcboston.org
Revised July 2008 Major Excursions Trip Proposal Form, page 5 of 5