KILIMANJARO SUMMIT TREK & WILDLIFE SAFARI Sunday August 1, 2010 to Wednesday August 18, 2010
Erik Madsen / No Coleader: John Crist is Backup Leader
Title of trip
Leadership
Location(s)
Dates
Type of trip check all that apply
KILIMANJARO SUMMIT TREK & WILDLIFE SAFARI
Leader Erik Madsen Co-leader No Coleader: John Crist is Backup
Leader
Tanzania, Kilimanjaro
Sunday August 1, 2010 to Wednesday
August 18, 2010
Total # of days 18 (17 days for some flight itineraries)
Hiking Downhill skiing Kayaking
Backpacking Cultural Road biking
Nordic ski Mountain biking Snorkeling
Number of participants
Advertised cost
Other – please describe
Guided kilimanjaro summit trek, safari hiking, game drives, and cultural opportunities.
Max 13 Min 7 minimum for Trek and 4 minimum for
Safari
$ Trek Approx
$5,200 ($4,975 before 8/09), Safari
Approx $1,975
Prospectus will note that prices are approximate and subject to change due to cost increases or smaller group size. A trek with 7 participants will incurr an added fee of
Approx $425 per person.
$ Approx $1,800
Does it include airfare? Yes No
Is this proposal for a small group trip – i.e., less than 14 participants and 2 leaders
Airfare range if not included
Smaller trips and leader subsidization or 7 participants and 1 leader?
Yes No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
Leader name Erik Madsen
Leader address 70 Oak Hill Drive, Bristol, CT 06010-2438
Leader email EMADSEN2004@YAHOO.COM
Leader phone Home 860-314-0125 Work 860-418-6012
Wilderness first aid training

WFA AWFA WFR Expiration: April 2011

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before the date of your trip, you will need to make arrangements to recertify in a timely manner.
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KILIMANJARO SUMMIT TREK & WILDLIFE SAFARI Sunday August 1, 2010 to Wednesday August 18, 2010
Erik Madsen / No Coleader: John Crist is Backup Leader
CPR training

Prior leading experience
Co-leader name
Co-leader address
CPR BLS Expiration: April 2010 will renew prior to trip.
Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Feel free to list additional trips you have led, particularly if they demonstrate experience related to the trip you are proposing.
Trip one Sierra Nevada Mountains, Hiking, 13 Days, August 2008, 11 Participants.
Trip two Bhutan, Trek, 19 Days, September 2007, 17 Participants.
Trip three Canadian Rockies, Day Hikes, 10 Days, August 2007, 17 Participants.
Other related trip experience Southern Utah, Day Hikes, 11 Days, May 2006, 18 Participants.
Backup Leader: John Crist
Co-leader email
Co-leader phone
Wilderness first aid training*
JJC4523@yahoo.com
Home 203-815-6505
WFA AWFA WFR
Work
Expiration: Will maintain Certification
CPR training*
Prior leading experience
CPR BLS Expiration: Will maintain certification
If you are a new co-leader you must submit an application to be a major excursions leader or co-leader prior to submitting this application.
Scouting
Have either of you led this trip before or traveled to this area?
Languages
Does either the co-leader or leader speak the local language?
Couples
Do the leader and co-leader have a significant personal relationship?
Private trips
Do either of you lead trips that are private - not sponsored by the AMC?
Yes
Leader will be mentoring with E. Bloom (or other previous leader of this repeat trip) re: trip planning, logistics, participant screening, budgeting.
Co-leader: Yes
Leader: Yes
Not applicable:
Yes
No If yes, please describe below:
No
No both of you need to drop out. This is required for approval!
Yes
No
No
If yes, please list who has agreed to be your back-up in case one or
If yes, please note that you cannot advertise AMC and private trips together unless there is a clear distinction between the two in any marketing materials you send out.
Executive summary
Please provide a brief description of the trip and the activities planned.
Accommodations
Please describe your plan for accommodation(s)
Meals
Please describe your plan for providing meals
We will fly into Kilimanjaro Airport and be taken by our guide to Usa River Village for a
2 night stay in a lodge. There will be a group walk at the lodge and village. The group will then embark on an 8 day 7 night trek to summit Mt. Kilimanjaro. At the conclusion of the
Trek there will be a night at the lodge at Usa River Village. Those participants wishing to trek only will depart back to the USA. A 5 day 4 night safari starts the next day. The safari includes, game drives in Tarangire National Park, Maasai village visits, game drive in Lake Manyara National Park, game drive in Ngorongoro Crater, and walking tour of a coffee plantation. Two nights of safari will be in tent camps and two nights will be in lodges. Flight departure to USA will occur on final day of safari.
All accomodations are provided by the outfitter. We begin with 2 nights in a lodge. On the
Kilimanjaro trek, we will stay in mobile tented camps along the designated route. One night in a lodge after the trek. Two nights of safari in tent camp and two nights in a lodge.
Outfitter provides or prepares all meals, which are included in the trip cost.

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KILIMANJARO SUMMIT TREK & WILDLIFE SAFARI Sunday August 1, 2010 to Wednesday August 18, 2010
Erik Madsen / No Coleader: John Crist is Backup Leader
Permits or permissions
Does the trip require special permits or permissions?
(required on many U.S. federal lands and national parks)
Yes No
If yes, please describe below what you will need to do to obtain them:
Yes, this trip will require permits in the Kilimanjaro National Park. The outfitter will obtain these permits and include them in the trip price.
If no, please describe the process you went through to find out that they were not required:
Special equipment
Does the trip require special equipment?
Yes No If yes, please describe below what type of equipment and how you will ensure that people know how to use it:
Special experience
Does the trip require special skills on the part of the participant?
Yes No If yes, please describe below what type of experience? Also describe how you will ensure that the participant has this experience?
Significant prior hiking experience including overnight trips. Participants will be screened for how they responded in previous trips at altitude, if any.
Pre-trip activities
Do you plan to get your group together before the trip for an activity or social event?
Conservation, education and recreation
How will this major excursion meet the mission of the AMC?
mission.cfm
Yes No If yes, please describe below what you will do:
Leader may organize a day hike or an overnight trip so people can meet, prepare, and also so the leader can assess abilities and check gear.
In addition to the clear flora and fauna aspects of the safari and climb, this trip will be a wonderful opportunity for participants to interact with the local culture. Our porters and guides will be indigenous. The group will also have the chance to learn about the many environmental impacts safari participants and hikers make on the environment and how these are dealt with by tour operators and the local park administration.
Will this trip require a tour operator or guide service during part, or the entire trip?
Yes No
Please describe their services. If you are using a tour operator for the entire trip, please describe why you will be using them rather than doing this trip on your own:
Yes, this trip will require an outfitter, Senengeti Pride Safaris (SPS). Their website is www.SerengetiPrideSafaris.com. For safety reasons, as well as logistical reasons, it is imperative to use a reliable outfitter for this trip. Also, the Tanzania government requires the use of guides & porters. This is a one-leader trip because SPS provides all services from when we step off the plane to when we step back onto the plane, and could do so if the AMC leader was incapacitated. The SPS trip leader will be briefed in use of the
AMC sat phone and AMC emergency contact numbers.
"Serengeti Pride Safaris" is a licensed outfitter operated by Erika Bloom and Lema Peter. Name of tour operator/guide service
Tour operator website
Safety record
Please provide information about their safety record. www.SerengetiPrideSafaris.com
Lema Peter a proprieter of SPS was the first guide to lead the first AMC president's society trip with Andy Fallender to Kilimanjaro. The group had about 20 clients. Lema also assisted and helped coordinate the evacuation for the AMC tragedy on Kilimanjaro a few years a go. Most SPS guides have Wilderness First Responder training through
National Outdoors Leadership School ( NOLS) and they have been participating on different seasonal mountaineering trainings conducted by the Kilimanjaro national park management. A key focus of this training is to enable SPS Leaders/ guides to identify
AMS signs and symptoms early enough to minimize risks and to undergo an appropriate evacuation plans when needed.
Most of the SPS guides, Chefs, and porters are people Erika and Lema know in person.
Lema has been working with many of them for over 10 years. These crew are an emergency support team that SPS trusts. SPS's safety equipment, risk management plan, and very well experienced climbing team shows that client safety is a priority.
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KILIMANJARO SUMMIT TREK & WILDLIFE SAFARI Sunday August 1, 2010 to Wednesday August 18, 2010
Erik Madsen / No Coleader: John Crist is Backup Leader
Insurance
Do they have liability insurance?
Emergency response
Please describe the outfitters’ response plan in the case of an emergency.
Liability? Yes No
Are they willing to list AMC as an additional insured?
Maximum amt: $ $22,539.44 USD.
Yes No
Serengeti Pride Safaris Emergency Action Plan/accident scene management:
Prevention: The two biggest concerns in this category are illness (altitude or otherwise) and accidents (natural or vehicular). We try to prevent problems as much as possible. We encourage our clients to choose our longer Kilimanjaro climb routes, thereby minimizing risk of serious altitude illness by ascending gradually. Erik's proposal is based on a route used by previous AMC groups, the Lemosho (Shira) Western Breach route. This is an 8 day/7 night route that is wonderful for acclimatizing. Our chefs are trained in mountain cuisine and hygiene, to minimize stomach bugs. We filter or boil drinking water, and also have clients use their own disinfecting drops or tablets in their water bottles. We also work closely with clients to identify and treat early on the first signs of any problems, whether stomach bugs or altitude issues, so we try to resolve them and prevent them from becoming a major issue. We offer helmets to wear during the day climbing the Western
Breach itself. We change routes if there is a specific safety concern about any route at any time.
Response: Our head guides all have many years of experience (100 times or so at the summit, or more), WFR training and are trained to identify, respond to, and treat accidents or illness, and to make early decisions to evacuate a client to definitive medical care if needed. We carry Gamow (hyperbaric) chambers and oxygen in case of altitude illness requiring treatment while preparing to evacuate off the mountain. We will provide membership in either Flying Doctors or Knight support, local African organizations that provide air ambulance services. There are hospitals available in Tanzania, although serious problems may need evacuation to Nairobi Kenya. The Kilimanjaro National Park rangers help coordinate rescues/evacuations, but we have all resources available to do this ourselves, and aim to have an evacuation finished before the rangers arrive. This includes having staff in town that we can mobilize to start up the mountain to the trailhead or even up the trails at the drop of a hat, if there is a problem on the mountain (same on safari).
Helicopters can only get to certain areas of the mountain and in certain weather conditions, so often evacuation has to be by trail and then by vehicle. We will have radios and cell phones for emergency communication (cell phones are increasingly the most effective method of communication from Kilimanjaro!). We can bring a satellite phone on trail if the AMC group doesn't bring one.
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section if applicable.
Climate/terrain
Potential hazards
Response
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Kilimanjaro presents issues for terrain, altitude and weather.
SPS guides have years of wilderness experience, including extensive training in emergency measures and high altitude medicine. The itinerary and pace strictly adhere to the latest guidelines on maximum daily altitude gain. The staff does have medical training and in extreme cases, helicopters can be used to fly people to the nearest hospital. During the safari the participants will be in vehicles. We will only be allowed to walk outside the vehicles if the guides think it is safe, and if we are allowed to hike in the national parks, there will be an armed guard.All participants will be urged to purchase additional
Foreign Country
Potential hazards
Response evacuation insurance for the trip.
Political concerns, crime, language translation, terrorism
Tanzania is a relatively stable country.
The State Department travel advisories will be monitored closely. Also, SPS will monitor
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KILIMANJARO SUMMIT TREK & WILDLIFE SAFARI Sunday August 1, 2010 to Wednesday August 18, 2010
Erik Madsen / No Coleader: John Crist is Backup Leader
Transportation
Potential hazards
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response any unrest and safety considerations. Travel insurance will be highly encouraged for all participants.As for theft, petty crime does occur. Participants will be advised not to bring valuables and to carry important documents, expensive camera equipment and money on them at all times. Tanzaniaís official language is English
Road conditions, drivers, insurance
Transportation to and from the airport, start of the hike and safari
SPS will be providing all transportation and drivers. Participants and leaders will not have to do any driving during the trip.
Level of fitness, screening concerns, experience with equipment or activity
Participants may get altitude sickness and may not be prepared physically for the extreme altitudes
Participants must be in excellent physical shape with significant hiking experience, although porters carry all our gear except daypacks. Previous hiking experience at altitude is preferred.
Conditions unique to this type of trip
Tanzania is a developing country with many health concerns, such as unsafe drinking water and disease.
Participants will be advised about required and recommended vaccinations, safe drinking water practices, and SPS will prepare its food to the highest standards and hygiene practices it can. Participants will be encouraged to get all recommended and potentially required immunizations.
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
Emergency communication
Phone contacts, language, documentation, distance from emergency services
SPS has radios as well as cell phones for contact with the main office & emergency communication. The leader will carry the AMC satellite phone. SPS staff speak English well. Evacuation can be quite a distance and may require helicopter or plane.
Emergency equipment
What sort of emergency first aid or communication equipment (satellite phone, two-way radios) do you plan to use, if any?
SPS guides carry radio and cell phones. AMC leader carries satellite phone.
Evacuation
Please describe your plan for evacuation from the backcountry location if applicable?
SPS, in conjunction with Tanzania park service, would coordinate any evacuation. SPS includes a local evacuation company's services with all their treks. Evacuation could be to Arusha, or to Nairobi Kenya if more extensive medical care is needed.
Arusha has clinics and hospitals. Serious or surgical cases might be evacuated to Nairobi
Kenya. SPS and their evacuation company would coordinate decisions as to where to
Medical care
Please describe the medical care available in the area(s) where you will be traveling and list names and telephone numbers for these facilities. take people, in conjunction with our AMC med evac insurance provider once in an area where such decisions can be made.
Foreign currencies
For int’l trips list each
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KILIMANJARO SUMMIT TREK & WILDLIFE SAFARI Sunday August 1, 2010 to Wednesday August 18, 2010
Erik Madsen / No Coleader: John Crist is Backup Leader
foreign currency, the current
$US dollar exchange rate and what contingencies you have if that rate changes. If a tour operator or agent is being used, what currency is the agent to be paid in?
Yes No If yes, please describe conditions:
Deposits
What deposits will be required by airlines, hotels, tour operators, etc., and when?
1 USD = 1,374 TZS (Tanzania Shilling)
The Tour operator will be paid in USD.
The trip is all inclusive and does not have other fees or costs in the TZS.
A portion of the trip contingency money will be in TZS for emergencies.
Participants will be responsible for own currency conversion for purchases and tipping.
Currency fluctuations will not affect the trip cost.
The outfitter has not changed prices in the past due to currency fluctuations.
$1,000 to SPS in August 2009, to reserve national park campsites.
January 2010 Refunds
What is the latest date you can cancel and still receive a full refund?
Participant deposit
What are the initial deposit and your schedule of payments?
Cancellation policy
What will your cancellation policy be for the participants?
Minimum numbers
Will you still run the trip if you do not get the minimum number?
Reference web links:
MEC Home Page:
Forms:
Deadlines:
$1,000 deposit on application to the trip; balance divided into two payments likely 360 and
120 days prior to trip.
Before sending money, the participants will be provided with full cancellation information.
They will be given a date beyond which if they cancel, they may only receive a refund if their spot can be filled by another participant (January 1, 2010). Also, they will be informed that (at the time air tickets are purchased) they own the ticket and any refundability depends on the airline policy. We will attempt to use group rates to provide great flexibility in this regard, if financially feasible.
Yes No If yes, please describe conditions:
Decision to run trip with less than minimum number of participants will depend on the leader's ability at that time to pay the leader's trip costs.
http://snebulos.mit.edu/orgs/amc/ http://snebulos.mit.edu/orgs/amc/application/ http://snebulos.mit.edu/orgs/amc/listings
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KILIMANJARO SUMMIT TREK & WILDLIFE SAFARI Sunday August 1, 2010 to Wednesday August 18, 2010
Erik Madsen / No Coleader: John Crist is Backup Leader
Club House:
E-Mail Addresses:
Club House:
MEC Chair: amcexcursions@outdoors.org
amcexcursions@outdoors.org
mecchair@amcboston.org
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