Hawaii Adventure on the Islands of Aloha
Andrea Deaton/Mark Heslin
SUMMARY OF TRIP INFORMATION
Hawaii Adventure on the Islands of Aloha
Leader Andrea Deaton
Co-leader Mark Heslin
Kauai, The Big Island and Maui, Hawaii
Dec 26, 2010 - Jan 11
, 2011
Total # of days 17
Hiking
Downhill skiing
Kayaking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
Do you wish to have your trip
listed online before it is
published in The Outdoors?
Smaller trips and leader
subsidization
Max 10
Min 8
$ approx $2900
Does it include airfare? Yes
No
$ 1,600
Yes
No If yes, please list the approximate month (max is one year in
advance of trip)
Dec 2009
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed? Haleakala NP only allows a max of 12
persons in the backcountry and only 12 bunk spaces in the bc huts. Kalalau trail is
technical and dangerous in parts. Having 2 smaller groups so there is not bunching up
on the cliffs will make it safer.
If a participant fee increase of more than 15% is proposed, please explain
why? See above. Park regulations and safety issues.
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Andrea Deaton
P.O. Box 2952, Jackson, WY 83001
andrea.deaton@gmail.com
Home 267-738-8048
Work
WFA
AWFA
WFR
Expiration: June 2011
CPR
BLS
Expiration: June 2010
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Patagonia Pack and Paddle. Dec/Jan 2008/09. 10 participants.
New Zealand Backpacking. Dec/Jan 2007/08. 10 participants.
Yosemite NP Backcountry hiking and backpacking. August 2007. 8 participants
Colorado High Peaks, Wyoming Nat'l Parks, Tanzania/ Kilimanjaro, Belize (multi-

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all
backcountry trips). If you do not have the required level of certification at the time you submit your proposal or it will
expire before the date of your trip, you will need to make arrangements to recertify in a timely manner.

Revised 7/15/2016
Major Excursions Trip Proposal Form, page 1 of 6
Andrea Deaton/Mark Heslin
Hawaii Adventure on the Islands of Aloha
sport), Bike Tuscany
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
Mark Heslin
29 Alma Avenue, Belmont MA 02478
marxterra@gmail.com
Home 603/930-6880
Work 617/253-3723
WFA
AWFA
WFR
Expiration: 5/2011
CPR
BLS
Expiration: 4/2010
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
Scouting
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Yes
Executive summary
Please provide a brief
description of the trip and the
activities planned.
Our trip will explore three islands in Hawaii. We will spend the most amount of time on
the first island, Kauai, taking our time to relax and get into the Hawaiian style of life,
dayhiking for two days before venturing on our 3 day backpack on the Kalalau Trail.
We will take some time to explore the beautiful beaches and our last night we will got to
a luau. We will then go to The Big Island (Hawaii) where our primary interest will be
Hawaii Volcanoes National Park. We will dayhike for two half-days and our final
evening we will be take a guided tour and observatory view of Mauna Kea, the highest
mountain in the Pacific. Our final island will be Maui. There we will enjoy the pristine
beaches and then travel on the Road to Hana with its winding turns, waterfalls and
beautiful scenery. We will finish with a trip to the crater of Haleakala National Park and
stay in one of the CCC built (1930s) backcountry huts. Our final evening we will enjoy a
dinner cruise in Maui.
The trip will offer a variety of accommodations ranging from average 3-star hotels (5
nights), Bed and Breakfast (2 nights), YMCA bunkhouses (3 nights), National Park
backcountry hut (1 night), car camping (1 night) and backpack tent camping (3 nights).
We will also enjoy a variety of meal options. Trip participants will be expected to plan
and pay for all of their lunches during the trip. We will include stops at grocery stores
for participants to purchase lunch items throughout the trip. While backpacking and
camping, breakfasts and camp dinners will be planned and prepared as group meals.
There will be about 3 or 4 dinners that will be on their own. 3 special dinners are
included (luau, observatory dinner and dinner cruise)
Yes
No
No
If yes, please describe below:
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Permits or permissions
Does the trip require special
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 2 of 6
Hawaii Adventure on the Islands of Aloha
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
Andrea Deaton/Mark Heslin
If yes, please describe below what you will need to do to obtain them:
The only special permissions are the summit of Mauna Kea which requies an outfitter.
We will use Mauna Kea Summit Adventures as our outfitter for this excursion. Regular
entrance fees are required for the two national parks and a reservation must be made 90
days in advance (no earlier) for the backcountry hut.
If no, please describe the process you went through to find out that they were not
required:
NPS websites provide details about group permit requirements and there are none.
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Only regular 3-season backpacking equipment needed.
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Just backpacking experience and a healthy comfort level with exposure and cliffs.
Yes
No
If yes, please describe below what you will do:
We will offer two pre-trip backpack weekends. One will be offered in late summer and
one in the fall. The trip co-leader will plan and conduct the summer trip and the trip
leader will plan and conduct the fall trip (and return to the East coast). This will allow
trip participants flexibility for their schedules and also allow ample time to prepare and
get to know their fellow trip mates and even tentmates.
Although a part of the United States, Hawaii has an enormous amount of different Asian
and Pacific Island culture which is very different than what most of us are used to. We
will experience this lifestyle and culture through food, their traditional luau and through
interactions with the locals. We will also visit two of America's National Parks. Each
national park in the NPS system offers unique history, wildlife and special features
(lava!) not found in other places. We will explore the visitor centers at the national parks
to learn more about the ecosystem and what makes it special. We will pay special
attention to leave no trace principles for these parks. We will have an interpreted
evening when we visit Mauna Kea that we will learn from experts about this special
volcanic area.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Revised 7/15/2016
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
Just for the short excursions with Mauna Kea Observatory tour and for the dinner cruise
on Maui. Both of these outfitters were used on Stacia Zukroff's 2007 Hawaii trip.
Mauna Kea Summit Tours. Quicksilver dinner cruise.
www.maunakea.com
www.frogman-maui.com/quickdinner.html
Liability? Yes
No
Maximum amt: $ $ 1 million/per
person/per claim, maximum $3 million
per incident
Yes
No
Are they willing to list AMC as an
additional insured?
Both companies lead these tours to the public every day and have ample experience and
communication sources in case of emergencies.
Major Excursions Trip Proposal Form, page 3 of 6
Hawaii Adventure on the Islands of Aloha
Andrea Deaton/Mark Heslin
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Strenuous trails, bad weather, muddy trails, steep cliffs, high water
Response
Emphasize pre-trip conditioning and preparation. Offer participants a pre-trip hiking
option. Monitor local weather conditions and forecasts each day.Exercise common sense
and caution when near steep drop-offs. Change trip itinerary if needed.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Based on research and recommendations, there is some concern (based on previous
break-ins) about leaving cars and valuables at trailheads--in particular the Kalalau
trailhead.
Response
We plan to stay at the YMCA bunkhouse which is 2 miles from the trailhead the night
before. We will plan to leave the cars with any personal items at the YMCA and will
transport people and backpacking gear (only) by vehicles that we will return to the
YMCA for parking. We will just one car with nothing in it and unlocked at the trailhead.
Road conditions, drivers, insurance
Transportation
Potential hazards
windy mountain roads
Response
Minivans will be rented. Volunteer participant drivers will be needed in addition to the
two leaders (2 or 3 cars total). Tour drivers will be used on Kauai drive to Mauna Kea
summit. We will call ahead to make sure the Road to Hana is open and not dangerous
for travellers.
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Insufficiant experience with backpacking or hiking in muddy/difficult/exposed
conditions.
Response
Potential participants will be screened by phone and a questionaire designed to ensure
they have sufficient hiking experience and gear to participate in and enjoy this trip, as
well as proper expectations for a group trip. Prospectus will indicate that weather can
change the proposed hiking destinations.
Conditions unique to this type of trip
Other
Potential hazards
Altitude sickness. Rough surf, rip currents.
Response
Evacuate/return participant(s) to lower elevations. Avoid swimming during dangerous
times and at particular locations, monitor warning flags.
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
Participants will be asked to provide an emergency contact person. Leaders will have
Emergency communication
Phone contacts, language,
such information available. Leaders will have cell phones (which may not work in all
documentation, distance from
areas). Any emergencies on the trail will be coordinated with the leaders and the tour
emergency services
guide/staff liaisons.
Leaders will carry 2-way radios and cell phones, amply stocked first aid kits and both
Emergency equipment
What sort of emergency first
have first aid training and experience. In addition to water filters, leaders will bring
aid or communication
backup water purification tablets or Aquimira treatment for the unsanitary water
equipment (satellite phone,
conditions in the backcountry.
two-way radios) do you plan
to use, if any?
Any medical or other emergency requiring an evacuation will be coordinated through
Evacuation
Please describe your plan for
leaders, local emergency personnel and if appropriate tour guides or park rangers.
evacuation from the
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Major Excursions Trip Proposal Form, page 4 of 6
Hawaii Adventure on the Islands of Aloha
backcountry location if
applicable?
Medical care
Please describe the medical
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
Andrea Deaton/Mark Heslin
Car, van or ambulance transport to hospitals or medical centers:
Hawaii (Big Island)
1. North Hawaii Community Hospital
Address: 67-1125 Mamalahoa Highway Kamuela, Hawaii 96743
Phone: 808/885-4444
Hours: 24x7 (Acute Care)
Web: http://www.northhawaiicommunityhospital.org
2. Kona Community Hospital
Address: 79-1019 Haukapila St. Kealakekua, HI 96750
Phone: 808/322-9311
Hours: 24x7 (Acute Care)
Web:
http://www.kch.hhsc.org
3. Hilo Medical Center
Address: 1190 Waianuenue Ave Hilo, HI 96720
Phone: 808/974-4700
Hours: 6am-8pm (Acute Care)
Web:
http://www.hmc.hhsc.org
Maui
1. Maui Memorial Medical Center
Address: 221 Mahalani Street Wailuku, HI 96793
Phone: 808/244-9056
Hours: 24x7 (Acute Care)
Web: http://www.mmmc.hhsc.org
2. Kula Hospital
Address: 100 Keokea Place Kula, HI 96790
Phone: 808/878-1221
Hours: Limited (Acute Care)
Web: http://www.kula.hhsc.org
Kauai
1. Samuel Mahelona Memorial Hospital
Address: 4800 Kawaihau Road Kapaa, HI 96746
Phone: Phone: 808/822-4961
Hours: Limited (Acute Care)
Web: http://www.smmh.hhsc.org
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign
currency, the current $US
dollar exchange rate and what
contingencies you have if that
rate changes. If a tour
operator or agent is being
used, what currency is the
agent to be paid in?
Deposits
What deposits will be required
by airlines, hotels, tour
Revised 7/15/2016
None
Major Excursions Trip Proposal Form, page 5 of 6
Hawaii Adventure on the Islands of Aloha
operators, etc., and when?
Refunds
What is the latest date you can
cancel and still receive a full
refund?
Andrea Deaton/Mark Heslin
Kauai Hotel: 30 advance notice of cancellation or 100 % loss of deposit (2 nights/ or
$170/pp)
Maui Hotel: hotel has not been finalized, but a generous/fair cancellation policy will be
sought that has 100% refund with a 30 day or more notice of cancellation
Bed & Breakfast: no deposit required, just the $100 non-refundable cleaning fee is
required.
Luau: cancellation less than 24 hours receives 50% refund (approx. $50 refund)
Mauna Kea Summit Tour: Requires 2 weeks advance notice of cancellation or no refund
given ($100/pp).
Dinner Cruise: 90% refund will be given with any cancellation within 48 hours. ($7
cancellation fee)
YMCA/ Camp Sloggett: 30 day cancellation prior to your arrival for a full refund, 15
days prior 1/2 refund ($25/pp) anything after would be no refund
Participant deposit
What are the initial deposit
and your schedule of
payments?
Trip applicants will be required to submit a $900 deposit along with their application
materials. Subsequent payments of $1,000 will be required on June 1, 2010 and again on
September 1, 2010. If trip pariticpants wish to purchase group airfare, they will be
required to pay additional amounts or give a credit card to pay for their ticket.
Cancellation policy
What will your cancellation
policy be for the participants?
If a replacement participant is found after a participant cancels, the cancelling partcipant
will be refunded their full amount paid minus $50. If an airplane ticket has been issued,
the participant will own it. If no replacement is found, the participant will be expected to
pay all costs/ fees that would be required to not raise the cost of the trip for the other
participants. If the participant cancellation is made 30 days in advance or earlier (and no
replacement in found), the participant can expect to have a cancellation fee of a
minimum of $300. If the cancellation is made between 2 weeks and more than 48 hours
in advance, the participant can expect to have a cancellation fee of a minimum of $500.
If a cancellation is made in less than 48 hours, the participant will likely only receive
approximately $340 refund (approx. $2500 fee)
Yes
No
If yes, please describe conditions:
No. The minimum number of participants is 8. Trip leaders will pay additional funds to
cover the difference. Leaders are paying just a bit extra than the calculated percentages
to keep the cost at $2900/ pp or less.
Minimum numbers
Will you still run the trip if you
do not get the minimum
number?
Reference web links:
MEC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
MEC Chair:
Revised 7/15/2016
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
cyout@outdoors.org
mecchair@amcboston.org
Major Excursions Trip Proposal Form, page 6 of 6