Jack Schempp/Don Parker Canadian Rockies Day Hikes Major Excursions Trip Proposal Form Last Revision July 2008 The following pages contain the application to lead an AMC Major Excursion. Please complete the form with as much detail as possible, and attach additional sheets if necessary. Also include a detailed budget/costing sheet that clearly shows all costs associated with your planned excursion. The trip proposal form and budget are due two weeks prior to the MEC meeting in which it will be reviewed. Deadlines will be posted on the MEC leader website (http://snebulos.mit.edu/orgs/amc/) and sent to you on the MEC leader listserv well in advance of the meeting. The MEC will not accept late proposals unless the chair is notified in advance with a compelling reason. Incomplete applications will be returned to you and not reviewed until complete, so please make sure to fill in all applicable sections. The application was created in a Microsoft Word protected document. To fill in each section click on the check box and/or on the grey text box and start typing. The boxes will automatically get larger as you fill in text. If you find that you need a lot of space to explain a section, please say “see additional attachment” and attach a separate page. In addition, the following are helpful during the review process, but need only be submitted after your proposal is accepted: 50 and 150 word notices for the AMC Outdoors and www.outdoors.org. Please see the current rules http://snebulos.mit.edu/orgs/amc/listings/ and schedule for submitting notices for the AMC Outdoors. Trip prospectus – without the application forms attached – in Microsoft Word or PDF format Finally, we need to have on file at Joy Street, the following documents: A completed confidential medical form for the leader and co-leader (after approval is given) Copies of first aid and CPR certifications for leader and co-leader (before or after approval is given) A completed application to be a co-leader if the co-leader is new (before proposal is submitted) We will accept snail mail applications, but electronic forms are preferred. Please save and forward your electronic document with the following naming convention: Leader’s last name, trip destination, year of trip and what type of document it is (application, budget, Outdoors listing or prospectus) For example, Smith-New Zealand-2007-Application.doc or Smith-New Zealand-2007-Budget.xls Applications should be sent electronically to the MEC Chair, Stacia Zukroff, at mecchair@amcboston.org and to cyout@outdoors.org. They can be mailed to: Travel Programs Coordinator, 5 Joy Street, Boston, MA 02108. If you have any questions, please contact Stacia at: 781-648-5503 or mecchair@amcboston.org. Revised 7/15/2016 Major Excursions Trip Proposal Form, page 1 of 6 Jack Schempp/Don Parker Canadian Rockies Day Hikes SUMMARY OF TRIP INFORMATION Canadian Rockies Day Hikes Leader Jack Schempp Co-leader Don Parker Banff, Lake Louise, Yoho Parks July 19 - 27, 2009 Total # of days 9 Hiking Downhill skiing Kayaking Title of trip Leadership Location(s) Dates Type of trip check all that apply Backpacking Cultural Road biking Nordic ski Mountain biking Snorkeling Other – please describe Number of participants (excluding leaders) Advertised cost Airfare range if not included Do you wish to have your trip listed online before it is published in The Outdoors? Smaller trips and leader subsidization Max 14 Min 13 $ 1540. Does it include airfare? Yes No $ 600. Yes No If yes, please list the approximate month (max is one year in advance of trip) Is this proposal for a small group trip – i.e., less than 14 participants and 2 leaders or 7 participants and 1 leader? Yes No If yes, why is a small group proposed? If a participant fee increase of more than 15% is proposed, please explain why? LEADER AND CO-LEADER INFORMATION Leader name Leader address Leader email Leader phone Wilderness first aid training CPR training Prior leading experience Trip one Trip two Trip three Other related trip experience Co-leader name Jack Schempp 47 Arbor Drive Providence, RI 02908 jschempp1@msn.com Home 401 331 4553 Work WFA AWFA WFR Expiration: June 2010 CPR BLS Expiration: June 2009 Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Feel free to list additional trips you have led, particularly if they demonstrate experience related to the trip you are proposing. Canadian Rockies 2000-2008 Sawtooth Mountains(ID) 2008 Utah Canyons Don Parker To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before the date of your trip, you will need to make arrangements to recertify in a timely manner. Revised 7/15/2016 Major Excursions Trip Proposal Form, page 2 of 6 Jack Schempp/Don Parker Canadian Rockies Day Hikes Co-leader address Co-leader email Co-leader phone Wilderness first aid training* CPR training* Prior leading experience 320 Manchester Rd, Steep Falls, ME 04085 parker1753@roadrunner.com Home 207 642 4198 Work WFA AWFA WFR Expiration: May 09, to be renewed CPR BLS Expiration: May 2010 If you are a new co-leader you must submit an application to be a major excursions leader or co-leader prior to submitting this application. Scouting Have either of you led this trip before or traveled to this area? Languages Does either the co-leader or leader speak the local language? Couples Do the leader and co-leader have a significant personal relationship? Private trips Do either of you lead trips that are private - not sponsored by the AMC? Yes No 2008 Trip If yes, please describe below: Executive summary Please provide a brief description of the trip and the activities planned. Towering, snow covered peaks, high mountain passes, huge glacier fields, emerald lakes, flowering alpine meadows, extraordinary waterfalls, western wildife: elk, moose, Big horn sheep, mountain goats -- you can be in the midst of it all. Direct questions at naturalist on one hike, learn more about a world class wilderness: Banff, Lake Louise.Yoho parks Outstanding hostel at Lake Louise, four per room, numerous shower rooms, pub dining, decks, video connections. Last night at airport hotel two per room with amenities. Co-leader: Yes No Leader: Yes No Not applicable: Yes No If yes, please list who has agreed to be your back-up in case one or both of you need to drop out. This is required for approval! Yes No If yes, please note that you cannot advertise AMC and private trips together unless there is a clear distinction between the two in any marketing materials you send out. LOGISTICAL DETAILS OF TRIP Accommodations Please describe your plan for accommodation(s) Meals Please describe your plan for providing meals Permits or permissions Does the trip require special permits or permissions? (required on many U.S. federal lands and national parks) Special equipment Does the trip require special equipment? Special experience Does the trip require special skills on the part of the participant? Pre-trip activities Do you plan to get your group together before the trip for an Revised 7/15/2016 We prepare our own breakfast and trail lunch. Dinner at various interesting resturants, Lake Louise, Banff, Calgary Yes No If yes, please describe below what you will need to do to obtain them: Contact Banff Park Service If no, please describe the process you went through to find out that they were not required: Yes No If yes, please describe below what type of equipment and how you will ensure that people know how to use it: Yes No If yes, please describe below what type of experience? Also describe how you will ensure that the participant has this experience? Require significant recent group mountain experience. Require references. Yes No If yes, please describe below what you will do: Major Excursions Trip Proposal Form, page 3 of 6 Jack Schempp/Don Parker Canadian Rockies Day Hikes activity or social event? Conservation, education and recreation How will this major excursion meet the mission of the AMC? www.outdoors.org/about/ mission.cfm Yes. We will visit interpretive exhibits and view film presentation at Banff, Lake Louise and Yoho visitor Centers as well as at Icefield Visitor Center. A naturalist will join one hike of our hikes to comment on history, park wilderness and conservation issues: habitat, wildlife, forestry. We will also visit Ranger presentation at Lake Louise Camp ground. TOUR OPERATOR AND GUIDE SERVICE INFORMATION Will this trip require a tour operator or guide service during part, or the entire trip? Name of tour operator/guide service Tour operator website Safety record Please provide information about their safety record. Insurance Do they have liability insurance? Emergency response Please describe the outfitters’ response plan in the case of an emergency. Yes No Please describe their services. If you are using a tour operator for the entire trip, please describe why you will be using them rather than doing this trip on your own: Naturalist Service, see Great Divide Proposal, forwarded with this application since 1996 http://www.greatdivide.ca N/A Liability? Yes No Are they willing to list AMC as an additional insured? Maximum amt: $ Yes No RISK ASSESSMENT Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip. Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section if applicable. Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.) Climate/terrain Potential hazards Bear sightings/warnings may be posted./ We check with the Ranger station each day to insure that the next day hike is bear free. Both leaders carry bear spray and train to use it. The group is trained to "bunch up" if there is possible bear sighting. This is the most effect anti bear strategy. Response Political concerns, crime, language translation, terrorism Foreign Country Potential hazards none Response Road conditions, drivers, insurance Transportation Potential hazards Most roads are paved and well maintained. Drivers are fully insured Response Level of fitness, screening concerns, experience with equipment or activity Participants Potential hazards We hope that the application process, contacting references, will help screen out the unqualified. We will check each group member daily for indication of physical discomfort or fatigue. We take ferquent water and snack breaks.We may devide the group into two sections, if there is an indication that the daily hike challenges the ability of some participants. Response Conditions unique to this type of trip Other Potential hazards None Response Revised 7/15/2016 Major Excursions Trip Proposal Form, page 4 of 6 Jack Schempp/Don Parker Canadian Rockies Day Hikes EMERGENCY ACTION PLAN Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION BLANK We hike within 2-8 miles of a ranger station , camp ground or road. We hike on trails Emergency communication Phone contacts, language, that have hiker traffic. Cell phones are not effective in the mountains. We do not rely on documentation, distance from them. emergency services Both leaders carry common firstaid suppies for blisters, minor scrapes & strains as well Emergency equipment What sort of emergency first as mats, personal size, lightweight tarps. aid or communication equipment (satellite phone, two-way radios) do you plan to use, if any? Our primary plan is to walk the victim out in the instance of a minor injury-- if possible. Evacuation Please describe your plan for If there is an injury that does not permit a walk out, we will send for help. evacuation from the backcountry location if applicable? The ranger stations can provide or summon emergency assistance. There is a well Medical care Please describe the medical equiped hospital in Banff, about 30 miles south of Lake Louise care available in the area(s) where you will be traveling and list names and telephone numbers for these facilities. COST AND BUDGET DETAILS Foreign currencies For int’l trips list each foreign currency, the current $US dollar exchange rate and what contingencies you have if that rate changes. If a tour operator or agent is being used, what currency is the agent to be paid in? Deposits What deposits will be required by airlines, hotels, tour operators, etc., and when? Refunds What is the latest date you can cancel and still receive a full refund? Participant deposit What are the initial deposit and your schedule of payments? Cancellation policy What will your cancellation policy be for the participants? Revised 7/15/2016 The Canadian dollar and the US dollar are now varying by pennies one way or the other. Hope for the best. Payment 14 days prior to arrival. 14 days $500 within 30 days after acceptance, balance in a single payment 60 days prior to trip $50. Cancelation Fee. After May 1 no money will be refunded until the trips is completed unless a there is a qualified replacement . If no replacement is available nt, a refund would be reduced by cancellor's share of fixed expenses:lodging, transportation, park fees and so forth.The participants on the trip expense will not be increased by the cancelation. Major Excursions Trip Proposal Form, page 5 of 6 Jack Schempp/Don Parker Canadian Rockies Day Hikes Minimum numbers Will you still run the trip if you do not get the minimum number? Reference web links: MEC Home Page: Forms: Deadlines: E-Mail Addresses: Club House: MEC Chair: Revised 7/15/2016 Yes No If yes, please describe conditions: http://snebulos.mit.edu/orgs/amc/ http://snebulos.mit.edu/orgs/amc/application/ http://snebulos.mit.edu/orgs/amc/listings cyout@outdoors.org mecchair@amcboston.org Major Excursions Trip Proposal Form, page 6 of 6