Jack Schempp/Don Parker
Canadian Rockies Day Hikes
Major Excursions Trip Proposal Form
Last Revision July 2008
The following pages contain the application to lead an AMC Major Excursion. Please complete the form with as
much detail as possible, and attach additional sheets if necessary. Also include a detailed budget/costing sheet
that clearly shows all costs associated with your planned excursion. The trip proposal form and budget are due
two weeks prior to the MEC meeting in which it will be reviewed. Deadlines will be posted on the MEC leader
website (http://snebulos.mit.edu/orgs/amc/) and sent to you on the MEC leader listserv well in advance of the
meeting. The MEC will not accept late proposals unless the chair is notified in advance with a compelling reason.
Incomplete applications will be returned to you and not reviewed until complete, so please make sure to fill in all
applicable sections.
The application was created in a Microsoft Word protected document. To fill in each section click on the check
box and/or on the grey text box and start typing. The boxes will automatically get larger as you fill in text. If you
find that you need a lot of space to explain a section, please say “see additional attachment” and attach a separate
page.
In addition, the following are helpful during the review process, but need only be submitted after your proposal is
accepted:


50 and 150 word notices for the AMC Outdoors and www.outdoors.org. Please see the current rules http://snebulos.mit.edu/orgs/amc/listings/ and schedule for submitting notices for the AMC Outdoors.
Trip prospectus – without the application forms attached – in Microsoft Word or PDF format
Finally, we need to have on file at Joy Street, the following documents:



A completed confidential medical form for the leader and co-leader (after approval is given)
Copies of first aid and CPR certifications for leader and co-leader (before or after approval is given)
A completed application to be a co-leader if the co-leader is new (before proposal is submitted)
We will accept snail mail applications, but electronic forms are preferred. Please save and forward your
electronic document with the following naming convention:


Leader’s last name, trip destination, year of trip and what type of document it is (application, budget,
Outdoors listing or prospectus)
For example, Smith-New Zealand-2007-Application.doc or Smith-New Zealand-2007-Budget.xls
Applications should be sent electronically to the MEC Chair, Stacia Zukroff, at mecchair@amcboston.org and to
cyout@outdoors.org. They can be mailed to: Travel Programs Coordinator, 5 Joy Street, Boston, MA 02108. If
you have any questions, please contact Stacia at: 781-648-5503 or mecchair@amcboston.org.
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 1 of 6
Jack Schempp/Don Parker
Canadian Rockies Day Hikes
SUMMARY OF TRIP INFORMATION
Canadian Rockies Day Hikes
Leader Jack Schempp
Co-leader Don Parker
Banff, Lake Louise, Yoho Parks
July 19 - 27, 2009
Total # of days 9
Hiking
Downhill skiing
Kayaking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
Do you wish to have your trip
listed online before it is
published in The Outdoors?
Smaller trips and leader
subsidization
Max 14
Min 13
$ 1540.
Does it include airfare? Yes
No
$ 600.
Yes
No If yes, please list the approximate month (max is one year in
advance of trip)
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Co-leader name
Jack Schempp
47 Arbor Drive Providence, RI 02908
jschempp1@msn.com
Home 401 331 4553
Work
WFA
AWFA
WFR
Expiration: June 2010
CPR
BLS
Expiration: June 2009
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Canadian Rockies 2000-2008
Sawtooth Mountains(ID) 2008
Utah Canyons
Don Parker

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry
trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before
the date of your trip, you will need to make arrangements to recertify in a timely manner.
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 2 of 6
Jack Schempp/Don Parker
Canadian Rockies Day Hikes
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
320 Manchester Rd, Steep Falls, ME 04085
parker1753@roadrunner.com
Home 207 642 4198
Work
WFA
AWFA
WFR
Expiration: May 09, to be renewed
CPR
BLS
Expiration: May 2010
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
Scouting
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Yes
No
2008 Trip
If yes, please describe below:
Executive summary
Please provide a brief
description of the trip and the
activities planned.
Towering, snow covered peaks, high mountain passes, huge glacier fields, emerald lakes,
flowering alpine meadows, extraordinary waterfalls, western wildife: elk, moose, Big
horn sheep, mountain goats -- you can be in the midst of it all. Direct questions at
naturalist on one hike, learn more about a world class wilderness: Banff, Lake
Louise.Yoho parks
Outstanding hostel at Lake Louise, four per room, numerous shower rooms, pub dining,
decks, video connections. Last night at airport hotel two per room with amenities.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
Revised 7/15/2016
We prepare our own breakfast and trail lunch. Dinner at various interesting resturants,
Lake Louise, Banff, Calgary
Yes
No
If yes, please describe below what you will need to do to obtain them:
Contact Banff Park Service
If no, please describe the process you went through to find out that they were not
required:
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Require significant recent group mountain experience. Require references.
Yes
No
If yes, please describe below what you will do:
Major Excursions Trip Proposal Form, page 3 of 6
Jack Schempp/Don Parker
Canadian Rockies Day Hikes
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
Yes. We will visit interpretive exhibits and view film presentation at Banff, Lake Louise
and Yoho visitor Centers as well as at Icefield Visitor Center. A naturalist will join one
hike of our hikes to comment on history, park wilderness and conservation issues:
habitat, wildlife, forestry. We will also visit Ranger presentation at Lake Louise Camp
ground.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
Naturalist Service, see Great Divide Proposal, forwarded with this application since 1996
http://www.greatdivide.ca
N/A
Liability? Yes
No
Are they willing to list AMC as an
additional insured?
Maximum amt: $
Yes
No
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Bear sightings/warnings may be posted./ We check with the Ranger station each day to
insure that the next day hike is bear free. Both leaders carry bear spray and train to use it.
The group is trained to "bunch up" if there is possible bear sighting. This is the most
effect anti bear strategy.
Response
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
none
Response
Road conditions, drivers, insurance
Transportation
Potential hazards
Most roads are paved and well maintained. Drivers are fully insured
Response
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
We hope that the application process, contacting references, will help screen out the
unqualified. We will check each group member daily for indication of physical
discomfort or fatigue. We take ferquent water and snack breaks.We may devide the
group into two sections, if there is an indication that the daily hike challenges the ability
of some participants.
Response
Conditions unique to this type of trip
Other
Potential hazards
None
Response
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 4 of 6
Jack Schempp/Don Parker
Canadian Rockies Day Hikes
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
We hike within 2-8 miles of a ranger station , camp ground or road. We hike on trails
Emergency communication
Phone contacts, language,
that have hiker traffic. Cell phones are not effective in the mountains. We do not rely on
documentation, distance from
them.
emergency services
Both leaders carry common firstaid suppies for blisters, minor scrapes & strains as well
Emergency equipment
What sort of emergency first
as mats, personal size, lightweight tarps.
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Our primary plan is to walk the victim out in the instance of a minor injury-- if possible.
Evacuation
Please describe your plan for
If there is an injury that does not permit a walk out, we will send for help.
evacuation from the
backcountry location if
applicable?
The ranger stations can provide or summon emergency assistance. There is a well
Medical care
Please describe the medical
equiped hospital in Banff, about 30 miles south of Lake Louise
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign
currency, the current $US
dollar exchange rate and what
contingencies you have if that
rate changes. If a tour
operator or agent is being
used, what currency is the
agent to be paid in?
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
Refunds
What is the latest date you can
cancel and still receive a full
refund?
Participant deposit
What are the initial deposit
and your schedule of
payments?
Cancellation policy
What will your cancellation
policy be for the participants?
Revised 7/15/2016
The Canadian dollar and the US dollar are now varying by pennies one way or the other.
Hope for the best.
Payment 14 days prior to arrival.
14 days
$500 within 30 days after acceptance, balance in a single payment 60 days prior to trip
$50. Cancelation Fee. After May 1 no money will be refunded until the trips is
completed unless a there is a qualified replacement . If no replacement is available nt, a
refund would be reduced by cancellor's share of fixed expenses:lodging, transportation,
park fees and so forth.The participants on the trip expense will not be increased by the
cancelation.
Major Excursions Trip Proposal Form, page 5 of 6
Jack Schempp/Don Parker
Canadian Rockies Day Hikes
Minimum numbers
Will you still run the trip if you
do not get the minimum
number?
Reference web links:
MEC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
MEC Chair:
Revised 7/15/2016
Yes
No
If yes, please describe conditions:
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
cyout@outdoors.org
mecchair@amcboston.org
Major Excursions Trip Proposal Form, page 6 of 6