Ghost Ranch in Abiquiu & Santa Fe, New MexicoGhost Ranch in Abiquiu & Santa Fe, New Mexico
12 daysElaine Kerrigan/Lynn Matt
Major Excursions Trip Proposal Form
Ghost Ranch in Abiquiu & Santa Fe,
New Mexico
The following pages contain the application to lead an AMC Major Excursion. Please complete the form with as
much detail as possible, and attach additional sheets if necessary. Also include a detailed budget/costing sheet
that clearly shows all costs associated with your planned excursion. The trip proposal form and budget are due
two weeks prior to the MEC meeting in which it will be reviewed. Deadlines will be posted on the MEC leader
website (http://snebulos.mit.edu/orgs/amc/) and sent to you on the MEC leader listserv well in advance of the
meeting. The MEC will not accept late proposals unless the chair is notified in advance with a compelling reason.
Incomplete applications will be returned to you and not reviewed until complete, so please make sure to fill in all
applicable sections.
The application was created in a Microsoft Word protected document. To fill in each section click on the check
box and/or on the grey text box and start typing. The boxes will automatically get larger as you fill in text. If you
find that you need a lot of space to explain a section, please say “see additional attachment” and attach a separate
page.
In addition, the following are helpful during the review process, but need only be submitted after your proposal is
accepted:


50 and 150 word notices for the AMC Outdoors and www.outdoors.org. Please see the current rules http://snebulos.mit.edu/orgs/amc/listings/ and schedule for submitting notices for the AMC Outdoors.
Trip prospectus – without the application forms attached – in Microsoft Word or PDF format
Finally, we need to have on file at Joy Street, the following documents:



A completed confidential medical form for the leader and co-leader (after approval is given)
Copies of first aid and CPR certifications for leader and co-leader (before or after approval is given)
A completed application to be a co-leader if the co-leader is new (before proposal is submitted)
We will accept snail mail applications, but electronic forms are preferred. Please save and forward your
electronic document with the following naming convention:


Leader’s last name, trip destination, year of trip and what type of document it is (application, budget,
Outdoors listing or prospectus)
For example, Smith-New Zealand-2007-Application.doc or Smith-New Zealand-2007-Budget.xls
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Major Excursions Trip Proposal Form, page 1 of 8
Ghost Ranch in Abiquiu & Santa Fe, New MexicoGhost Ranch in Abiquiu & Santa Fe, New Mexico
12 daysElaine Kerrigan/Lynn Matt
Applications should be sent electronically to the MEC Chair, Stacia Zukroff, at mecchair@amcboston.org and to
dturner@outdoors.org. They can be mailed to: Travel Programs Coordinator, 5 Joy Street, Boston, MA 02108. If
you have any questions, please contact Stacia at: 781-648-5503 or mecchair@amcboston.org.
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 2 of 8
Ghost Ranch in Abiquiu & Santa Fe, New MexicoGhost Ranch in Abiquiu & Santa Fe, New Mexico
12 daysElaine Kerrigan/Lynn Matt
SUMMARY OF TRIP INFORMATION
Ghost Ranch in Abiquiu & Santa Fe, New Mexico
Leader Elaine Kerrigan
Co-leader Lynn Matt
Albuquerque, Abiquiu, Santa Fe, New Mexico
May 15-26, 2009
Total # of days 12 days
Hiking
Downhill skiing
Kayaking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Visiting past Native American pueblos with an Archeologist, one day river rafting,
museums, hot springs.
Max 16
Min 14
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
Smaller trips and leader
subsidization
$ 2150
Does it include airfare? Yes
No
$ 700
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Co-leader name
Elaine Kerrigan
30 Sea St., Unit 6, Weymouth, MA 02191
gowithinyoga@aol.com
Home 781-335-5464
Work Cell 781-985-4222
WFA
AWFA
WFR
Expiration: May 2009
CPR
BLS
Expiration: April 2009
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
CL Yucatan Pennisula, January 2008, 16 participants, Mayan Ruins with T. Walley
Williams.
CL Thailand January 2007, 18 participants, cultural with some hiking with Kathy
Didier.
May 2008, CL a trip with Kathy Didier to New Mexico with the same itinerary as I'm
proposing. We had 14 participants. Hiking, archeology and culture,
Lynn Matt

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry
trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before
the date of your trip, you will need to make arrangements to recertify in a timely manner.
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Ghost Ranch in Abiquiu & Santa Fe, New MexicoGhost Ranch in Abiquiu & Santa Fe, New Mexico
12 daysElaine Kerrigan/Lynn Matt
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
219 Harris Avenue, Needham, MA 02492
lmatt2002@hotmail.com
Home 781-455-6859
Work
WFA
AWFA
WFR
Expiration: 2008
CPR
BLS
Expiration: Jan 2009
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
Scouting
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Yes
No
If yes, please describe below:
I did a private trip to the same areas as a CL in May of 2008 with Kathy Didier.
Executive summary
Please provide a brief
description of the trip and the
activities planned.
This is a two part vacation – Ghost Ranch in Abiquiu & Ghost Ranch in Santa Fe. Major
activities are hiking, field trips to archeological sites, water rafting, mineral spa and
visiting museums in Santa Fe.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
The first week is spent at Ghost Ranch in Abiquiu, owned by the Presbyterian Church, it
is comprise of 21,000 acres of land. It is located 130 miles north of Albuquerque. We
will hike the canyons and mountains of northern New Mexico while exploring ancient
archaeological sites. Field trips to ancient pueblos along the Rio Chama and Rio Ojo
Caliente, petroglyph areas, and a pithouse village highlight this week. The itinerary
includes a trip to the Ojo Caliente Mineral Springs where we can soak in hot springs
sacred to Native Americans. Hiking will be hike up to seven miles per day at an
elevation of 8000’ some days, on uneven terrain.
Two guides from Ghost Ranch, highly recommended educators/guides have been hired
for our trip. One is a naturalist and birder. We will converse about plants, animals and
environmental issues as we hike the beautiful canyons and mountains of the area. The
other is an archaeologist in the Ghost Ranch region and will share her specialty with us
of Ancient Sites, Ancient Waters. Some evening lectures and films will be presented.
This location also has 2 museums located there. There is an extensive library available.
On the second part of the trip, we will be staying 2 days at Ghost Ranch in Santa Fe.
Located three walking blocks north of the downtown historic plaza close to world
renowned museums, galleries and restaurants. Within walking distance of Ghost Ranch
Santa Fe are the Museums of New Mexico - Palace of the Governors and the Museum of
Fine Arts. Also within three blocks is the independent Institute of American Indian Arts
Museum (IAIA). The International Folk Art, The Spanish Colonial Art, Museum of
Indian Arts and Culture and the independent Wheelwright Museum are on the Camino
Lejo hill, a short van ride from here. Local arts and crafts fairs and fine arts shows
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Major Excursions Trip Proposal Form, page 4 of 8
Ghost Ranch in Abiquiu & Santa Fe, New MexicoGhost Ranch in Abiquiu & Santa Fe, New Mexico
12 daysElaine Kerrigan/Lynn Matt
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
abound. Paricipants can join leaders on a self guided walking tour of the city and visiting
museums or explore on their own.
The first and last evening of the trip we are staying at a hotel near the airport in
Albuquerque. All other evenings, we will stay at Ghost Ranch in Abiquiu and Sante Fe.
There are two beds per room and private baths.
All breakfasts are included. Lunches and dinners are included while staying at the Ghost
Ranch in Abiquiu. Meals are cafeteria style with optional meals for vegetarians. There is
one group dinner included in Santa Fe.
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
If a permit is required it will be obtained by our guide.
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Basic hiking equipment and rain gear.
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Participants will be screened to ensure that they are able to hike, that they have hiked in
the past and will be able to hike 5 hours/day with elevation..
Yes
No
If yes, please describe below what you will do:
I plan to have an afternoon or evening get together with the group to meet the
participants, show pictures from the 2008 trip and answer any questions they may have.
This trip visits some very beautiful areas of New Mexico. The canyons, deserts and the
various natural formations are great areas to hike. Our archeologist guide is bringing us
to designated areas where pictographs and petroglyphs remain, describing Native
American life many hundreds of years ago as well as flora and fauna of the area.. We
will also encourage conservation by staying on trails and not feeding animals, but
hopefully being able to view wildlife. There will be discussions about water rights and
conservation .
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Revised 7/15/2016
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
I am using an Archeologist guide and Naturalist guide from Ghost Ranch. I am hiring
them independly of Ghost Ranch for 5 days.
These are independent guides. Willie Picaro, in his 30 years at Ghost Ranch,
Environmental Manager Willie has made water conservation and environmental
protection his priorities. He is an avid backpacker, hiker, birder and naturalist who has
explored on foot some of the remote reaches of northern New Mexico.
With Willie, we will converse about plants, animals and environmental issues as we hike
the beautiful canyons and mountains of the area.
Martha Yates is an archaeologist, poet, leader of writing groups, and photographer. As a
U.S. Forest Service archaeologist in the Ghost Ranch region, she has been a tour leader
and interpretive guide. She is a scholar of classical civilizations and loves to teach on
foot. Martha will share her specialty - Ancient Sites, Ancient Waters.
None
No accidents.
Liability? Yes
No
Maximum amt: $
Major Excursions Trip Proposal Form, page 5 of 8
Ghost Ranch in Abiquiu & Santa Fe, New MexicoGhost Ranch in Abiquiu & Santa Fe, New Mexico
12 daysElaine Kerrigan/Lynn Matt
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Are they willing to list AMC as an
Yes
No
additional insured?
Guides and AMC leaders will carrying cell phones first aid kits. Emergency services will
be called if unable to transport person to van.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
The climate is very dry. Temperature 65-90 degrees during the day. There are snakes in
the area. We will be hiking at high altitudes 6500-8000 feet above sea level.
Response
Participants will be cautioned to drink approximatley three times the amount of water
that they currently do to avoid dehydration. We are not hiking until the third day of the
trip and the hiking that day will be gentle to allow all to acclimatize.Guides will
repeatedly caution particpants not to place hands any place without first checking to see
that the areas is clear of snakes, etc. The same with sitting and being aware of their
surroundings.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
NA
Response
Road conditions, drivers, insurance
Transportation
Potential hazards
Most traveling will be on paved roads.
Response
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
We may encounter rocks and elevation gain.
Response
Paticpants will be screened to ensure they can hike 4-5 hours a day and have appropriate
gear.
Conditions unique to this type of trip
Other
Potential hazards
NA
Response
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
There is a clinic in Abiquiu Center which is located 12 miles from the ranch. It is closed
Emergency communication
Phone contacts, language,
on evenings and weekends. The nearest hospital is 45 minutes away in Española.
documentation, distance from
Hospital
emergency services
Guides and leaders will have first aid kits and cell phones.
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
If we are unable to transport the person to the van, we will call emergency 911.
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
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Ghost Ranch in Abiquiu & Santa Fe, New MexicoGhost Ranch in Abiquiu & Santa Fe, New Mexico
12 daysElaine Kerrigan/Lynn Matt
Medical care
Please describe the medical
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
Las Clinicas Del Norte
Route 84
Abiquiu, NM 87510
505-685-4479
Espanols Hospital
1010 Spruce St.
Española, NM 87532
505-753-1502
There are many hospitals in Sante Fe, NM
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign
currency, the current $US
dollar exchange rate and what
contingencies you have if that
rate changes. If a tour
operator or agent is being
used, what currency is the
agent to be paid in?
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
Refunds
What is the latest date you can
cancel and still receive a full
refund?
Participant deposit
What are the initial deposit
and your schedule of
payments?
Cancellation policy
What will your cancellation
policy be for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum
number?
Reference web links:
MEC Home Page:
Forms:
Deadlines:
Revised 7/15/2016
N/A
1. Ghost Ranch in Santa Fe requires a 20% deposit which is non-refundable. It can be
transferred to the Abiquiu location and/or used for a course at either location.
2. Ghost Ranch in Abiquiu requires a 20% deposit which is non-refundable. It can be
used for a course at either location.
3. The rafting company requires a 50% deposit when making reservations.
1. Ghost Ranch deposits are non-refundable, but may be transferred between locations
and used toward courses.
2. Rafting company deposit: 14 days or more prior to departures, refund less 25% of the
deposit. Less than 14 days, forfeit deposit.
Initial Deposit - $500
December 1, 2008 - $850
March 1, 2009 - $800
After a participant is accepted on the trip, $100 is non-refundable, but if cancellation is
made after November 1, 2008, minimally $300 is non-refundable, if (and only if) another
person takes your place. We will establish a waiting list. Should another person replace
you., you will be charged only the $300 cancellation fee. However, your cancellation
shall not raise the cost of the trip to any of the participants or the leaders. Thus, if you
cancel and are not replaced, you will forfeit the $300 plus the per capita expenses already
incurred and any other unpaid per capita expenses for which the trip cannot obtain a
refund. We strongly recommend that you purchase travel insurance; information on a
company recommendation by AMC will be sent to you.
Yes
No
If yes, please describe conditions:
It would depend on how much the trip would cost the leaders.
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
Major Excursions Trip Proposal Form, page 7 of 8
Ghost Ranch in Abiquiu & Santa Fe, New MexicoGhost Ranch in Abiquiu & Santa Fe, New Mexico
12 daysElaine Kerrigan/Lynn Matt
AMC Home Page:
http://www.outdoors.org/
E-Mail Addresses:
Club House:
MEC Chair:
MEC Notices:
amcexcursions@outdoors.org
mecchair@amcboston.org
goeke@space.mit.edu
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Major Excursions Trip Proposal Form, page 8 of 8