Éva Borsody Das/Ron Phelps
Glorious Glacier National Park
Major Excursions Trip Proposal Form
Last Revision July 2008
The following pages contain the application to lead an AMC Major Excursion. Please complete the form with as
much detail as possible, and attach additional sheets if necessary. Also include a detailed budget/costing sheet
that clearly shows all costs associated with your planned excursion. The trip proposal form and budget are due
two weeks prior to the MEC meeting in which it will be reviewed. Deadlines will be posted on the MEC leader
website (http://snebulos.mit.edu/orgs/amc/) and sent to you on the MEC leader listserv well in advance of the
meeting. The MEC will not accept late proposals unless the chair is notified in advance with a compelling reason.
Incomplete applications will be returned to you and not reviewed until complete, so please make sure to fill in all
applicable sections.
The application was created in a Microsoft Word protected document. To fill in each section click on the check
box and/or on the grey text box and start typing. The boxes will automatically get larger as you fill in text. If you
find that you need a lot of space to explain a section, please say “see additional attachment” and attach a separate
page.
In addition, the following are helpful during the review process, but need only be submitted after your proposal is
accepted:


50 and 150 word notices for the AMC Outdoors and www.outdoors.org. Please see the current rules http://snebulos.mit.edu/orgs/amc/listings/ and schedule for submitting notices for the AMC Outdoors.
Trip prospectus – without the application forms attached – in Microsoft Word or PDF format
Finally, we need to have on file at Joy Street, the following documents:



A completed confidential medical form for the leader and co-leader (after approval is given)
Copies of first aid and CPR certifications for leader and co-leader (before or after approval is given)
A completed application to be a co-leader if the co-leader is new (before proposal is submitted)
We will accept snail mail applications, but electronic forms are preferred. Please save and forward your
electronic document with the following naming convention:


Leader’s last name, trip destination, year of trip and what type of document it is (application, budget,
Outdoors listing or prospectus)
For example, Smith-New Zealand-2007-Application.doc or Smith-New Zealand-2007-Budget.xls
Applications should be sent electronically to the MEC Chair, Stacia Zukroff, at mecchair@amcboston.org and to
cyout@outdoors.org. They can be mailed to: Travel Programs Coordinator, 5 Joy Street, Boston, MA 02108. If
you have any questions, please contact Stacia at: 781-648-5503 or mecchair@amcboston.org.
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 1 of 6
Éva Borsody Das/Ron Phelps
Glorious Glacier National Park
SUMMARY OF TRIP INFORMATION
Glorious Glacier National Park
Leader Éva Borsody Das
Co-leader Ron Phelps
Glacier National Park
July 11 -19, 2009
Total # of days 9
Hiking
Downhill skiing
Kayaking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
Do you wish to have your trip
listed online before it is
published in The Outdoors?
Smaller trips and leader
subsidization
Max 12
Min 10
$ $1750
Does it include airfare? Yes
No
$ 620 - $800
Yes
No If yes, please list the approximate month (max is one year in
advance of trip)
November 2008
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed? to keep to a manageable group size on trails
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Trip one
Éva Borsody Das
59 Gosnold Street, Hull MA 02045
borsody@gmail.com
Home 781-925-9733
Work none
WFA
AWFA
WFR
Expiration: April 2009, will retake then
CPR
BLS
Expiration: will retake Spring 2009
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Hiking in Romania, June 2007, 7 particpants
Trip two
Trip three
Other related trip experience
August camp hike leading in terrain & conditions similar to Glacier for 5+ years
Co-leader name
Ron Phelps
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry
trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before
the date of your trip, you will need to make arrangements to recertify in a timely manner.
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 2 of 6
Éva Borsody Das/Ron Phelps
Glorious Glacier National Park
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
81 Honeysuckle, Milford NJ 08848
phelps@amcdv.org
Home 908-995-0130
Work
WFA
AWFA
WFR
Expiration: 2010/05
CPR
BLS
Expiration: 2008/01
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
Scouting
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Yes
No
If yes, please describe below:
Executive summary
Please provide a brief
description of the trip and the
activities planned.
This trip will involve hiking inside Glacier National Park (GNP) under the auspices of
Glacier Institute (GI), www.glacierinstitute.org, which offers hands-on, field based
experiences in collaboration with GNP. The trip includes 4 day-long courses on various
topics in GNP, led by a GI instructor while hiking on park's trails. GI works with the
AMC leaders to ensure a balance that allows learning while hiking. On the other 2
hiking days GI will send a staff member/naturalist with us who will answer general
questions. GI will provide necessary permits for all hikes.
In West Glacier we will stay for 5 nights at Glacier Institute’s Glacier Park Field Camp
(GPFC). GPFC is in a beautiful location just inside Glacier National Park, ½ mile from
West Glacier on a bluff overlooking the Middle Fork of the Flathead River. We will stay
in rustic cabins (unheated), which have hostel-style twin beds with nightstands and
lamps. There is a separate bathhouse with 4 individual showers and 5 individual toilets.
Other buildings house the kitchen/dining area, the classroom and library. In Many
Glacier we will stay 3 nights at a local motor inn, double occupancy ($122.64 per night
per room; tax incl).
All meals are included in the price. The meals at field camp will be provided and
prepared by Glacier Institute in conjunction with a caterer. The meals are provided at
good cost ($30 per person per day for 3 meals), and previous trips in 2004-2008 found
them very satisfactory. Breakfasts and suppers at Many Glacier (MG) will be eaten in
restaurants. Based on information from local restuarants, we have budgeted $15 pp for
the 3 breakfasts, $30 pp for each of 2 dinners, and $40 pp for dinner at the historic Many
Glacier Hotel that has suberb views. These estimates may be somewhat high since it is
likely that not everyone will order the same meals, but preferable to underestimating.
Bag lunches for the 3 days at MG will be ordered the night before from the motel
restaurant at a cost of $15/person per day. The convenience of this justifies the cost.
Participants will be instructed to pay cash for any alcoholic drinks at meals out.
Yes
No
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Permits or permissions
Does the trip require special
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 3 of 6
Éva Borsody Das/Ron Phelps
Glorious Glacier National Park
permits or permissions?
(required on many U.S.
federal lands and national
parks)
If yes, please describe below what you will need to do to obtain them:
Glacier Institute will provide any needed permits.
If no, please describe the process you went through to find out that they were not
required:
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Yes
No
If yes, please describe below what you will do:
The educational component is a significant highlight of this trip. This trip offers fieldbased programs unparalleled on most major excursions. By working with the Glacier
Institute, AMC can offer an approved trip that fits within GNP's regulations. We will
have a specific topic and educator on 4 days; the other 2 days we will have a GI
naturalist along to answer general questions. This is wonderful hiking, with the added
benefit of learning along the trail.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
Glacier National Park does not allow the AMC to hike inside the park without using
their one approved outfitter or an approved educational partner. The Glacier Institute is
an approved educational partner. Its mission is similar to the AMC's and they welcome
our group to stay at their facilities
Glacier Institute
www.glacierinstitute.org
GI is an approved educational partner of GNP with an excellent safety record.
Liability? Yes
No
Maximum amt: $
Are they willing to list AMC as an
Yes
No
additional insured?
GI's emergency response protocols will be followed. Also, GI is a collaborator of GNP
and will notify GNP rangers of any emergencies within GNP. GI staff members are
WFA trained.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Stenuous trails, bad weather, wildlife
Response
Participants will be screened for appropriate hiking experience so they have the ability
and equipment to travel safely on the trails. GI will have up-to-date information on trail
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 4 of 6
Éva Borsody Das/Ron Phelps
Glorious Glacier National Park
Foreign Country
Potential hazards
Response
Transportation
Potential hazards
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response
conditions. Weather will be monitored and activities changed or cancelled if conditions
are not safe. Both the leader and co-leader have previous experience travelling in bear
country, and will be carrying bear spray. Care will be taken to make sufficient noise on
the trail to avoid surprise bear encounters. Participants will be given information on how
to travel safely in bear country
Political concerns, crime, language translation, terrorism
Road conditions, drivers, insurance
windy mountain roads
Minivans or similar size vehicles will be rented. Volunteer participant drivers will be
used in addition to the two leaders (3 vans total); a leader or GI staff familiar with the
area will always be in the front van.
Level of fitness, screening concerns, experience with equipment or activity
Inadequate hiking experience
Potential participants will be screened by phone or with a questionaire designed to ensure
they have sufficient hiking experience and gear to participate in and enjoy this trip, as
well as proper expectations for a group trip with a strong educational component. The
necessity of travelling as a group will be emphasized. Efforts will be made to have a
group with compatible skills, fitness and expectations geared to the trip program
Conditions unique to this type of trip
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
Participants will be asked to provide an emergency contact person. The AMC Leaders
Emergency communication
Phone contacts, language,
and GI will have such information available. Leader will have cell phone which may not
documentation, distance from
work in all areas. Any emergencies on trail will be coordinated with the leader and with
emergency services
GI leader/ staff liaison as per GI's protocols.
Leaders will carry 2-way radios if GI recommends this as an extra safety measure.
Emergency equipment
What sort of emergency first
Leaders will carry bear spray, and will train participants in safety procedures for travel in
aid or communication
bear country.
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Any medical or other emergency requiring an evacuation will be coordinated through GI
Evacuation
Please describe your plan for
and GNP's rangers.
evacuation from the
backcountry location if
applicable?
Car or ambulance transport to clinic or hospital in Whitefish or Kalispell. Kalispell has
Medical care
Please describe the medical
complete medical care including ability to airlift to a larger medical center if necessary.
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign
Revised 7/15/2016
n/a
Major Excursions Trip Proposal Form, page 5 of 6
Éva Borsody Das/Ron Phelps
Glorious Glacier National Park
currency, the current $US
dollar exchange rate and what
contingencies you have if that
rate changes. If a tour
operator or agent is being
used, what currency is the
agent to be paid in?
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
Refunds
What is the latest date you can
cancel and still receive a full
refund?
Participant deposit
What are the initial deposit
and your schedule of
payments?
Cancellation policy
What will your cancellation
policy be for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum
number?
Reference web links:
MEC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
MEC Chair:
Revised 7/15/2016
GI : 25% deposit due when trip has enough participants signed up; full payment due 30
days before program start and is not refundable after that date. Inn requires one night's
fee to hold rooms; will refund all but a service charge of $15 per room if we cancel more
than 3 days prior to arrival. Car rentals are being held with a credit card; no deposit
required. Airline tickets will be individually purchased by participants.
Particiapants may cancel and receive a refund up to 3 months before the start of the trip,
April 11, 2009, subject to the conditions decribed below in the cancellation policy.
$500 deposit due within 2 weeks from acceptance in the trip to hold place. Full amount
due 3 months before the start of the trip: April 11, 2009.
Refunds will be given to the extent that it will not raise the costs to the other participants.
If the person's spot can be filled, that person may be entitled to up to a full refund of any
costs, less a handling fee of $100. If their spot cannot be filled, a participant who
cancels will receive a refund for any cancellable portion of the trip that will not increase
the costs to the other participants or leaders Participants will be fullly informed of these
policies and conditions in the prospectus, before they commit money. Participants will
purchase airline tickets directly from the airline with their own funds. Thus, refund of
any cost of airline ticket will be determined by airline policy and worked out between the
participant and the airline.
Yes
No
If yes, please describe conditions:
Participants will be informed that fewer than the minimum number of participants could
result in increased costs, and they will be given the opportunity to decide whether they
still wish to participate.
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
cyout@outdoors.org
mecchair@amcboston.org
Major Excursions Trip Proposal Form, page 6 of 6