Presidents Week Trip in the Virgin Lslands
Melissa Wenig/Joel Gordon/Roy Loiselle
SUMMARY OF TRIP INFORMATION
Title of trip
Presidents Week Trip in the Virgin Lslands
Leadership
Location(s)
Dates
Type of trip
check all that apply
Leader Melissa Wenig/Joel Gordon
St. John Virgin Islands
Co-leader Roy Loiselle
Hiking
Total # of days
Downhill skiing
Kayaking
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Cultural and environmental component
Max 36
$
$
Number of participants
Advertised cost
Airfare range if not included
Min 24
Does it include airfare? Yes
No
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
Melissa Wenig and Joel Gordon
44 Langdon Street, Cambridge, MA 02138
melisjoel@mac.com
Home 617 868 5296
Work
WFA
AWFA
WFR
Expiration: 2009
CPR
BLS
Expiration: 2008
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Maho Bay
"
"
"
Roy Loiselle
2482 Cranston St., Cranston, RI 02920
royloiselle@yahoo.com
Home (401) 946-9181
Work
WFA
AWFA
WFR
Expiration: April, 2009
CPR
BLS
Expiration: February, 2008
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry
trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before
the date of your trip, you will need to make arrangements to recertify in a timely manner.
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 1 of 4
Presidents Week Trip in the Virgin Lslands
Melissa Wenig/Joel Gordon/Roy Loiselle
Scouting
Yes
No
If yes, please describe below:
Have either of you led this trip Gordon/Wenig 16 years/Loiselle 2 years
before or traveled to this
area?
Languages
Co-leader: Yes
No
Does either the co-leader or
Leader: Yes
No
leader speak the local
Not applicable:
language?
Couples
Yes
No
If yes, please list who has agreed to be your back-up in case one or
Do the leader and co-leader
both of you need to drop out. This is required for approval!
have a significant personal
Roy Loiselle is our 3rd co-leader and our back up
relationship?
Private trips
Yes
No
If yes, please note that you cannot advertise AMC and private trips
Do either of you lead trips that together unless there is a clear distinction between the two in any marketing
are private - not sponsored by materials you send out.
the AMC?
LOGISTICAL DETAILS OF TRIP
Executive summary
Please provide a brief
description of the trip and the
activities planned.
Based at Maho Bay Campground, activities include hiking, snorkeling, swimming and
trips to other parts of the island, cultural programs and special group activities such as
get acquainted BBQ and game night. Activities will be structured so that all members of
the family can participate. There will also be free time to enable people to schedule
personal options such as sailing, scuba, trip to BVI etc.
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
Tent cabins on site
Revised 7/15/2016
One meal provided by trip. Rest individually
Yes
No
If yes, please describe below:
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Yes
No
If yes, please describe below what you will do:
We always have a pre-trip meeting to go over "getting there" and what to expect.
We will learn about the ways that Maho Bay camps has provided leadership to the
National Parks in the area of conservation, using recyclable materials and protecting the
earth from impact of large number of travelers. On St. John, we will learn about coral
reefs and the efforts made to protect and re-establish the natural formation .We will learn
about local flora and fauna while hiking through a tropical forest from a naturalist. We
will meet local people and learn local lore. We will hike, snorkel and create community.
Major Excursions Trip Proposal Form, page 2 of 4
Presidents Week Trip in the Virgin Lslands
Melissa Wenig/Joel Gordon/Roy Loiselle
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
Liability? Yes
No
Are they willing to list AMC as an
additional insured?
Maximum amt: $
Yes
No
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Heat
Response
Constant reminders re heat exposure including use of hat, suntan lotion and body
covering.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
n/a
Response
Road conditions, drivers, insurance
Transportation
Potential hazards
drive on left side of road, very hilly, and under wet conditions dangerous
Response
We use a local driver
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Ability to climb many stairs
Ability to be part of a group
Response
Medical form and pre-screening
Pre-screening, but can't always tell
Other
Potential hazards
Response
Conditions unique to this type of trip
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
We keep cell phone with us at all times. The medical center is located 3 miles from the
Emergency communication
Phone contacts, language,
campground and within any of our areas of travel. We can get helping using 911.
documentation, distance from
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 3 of 4
Presidents Week Trip in the Virgin Lslands
Melissa Wenig/Joel Gordon/Roy Loiselle
emergency services
n/a
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
n/a
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
St John has a reasonably good Health Center and Drs. are easily available. And for
Medical care
Please describe the medical
serious emergencies St. Thomas is 20 minutes away by ferry..
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
COST AND BUDGET DETAILS
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
Refunds
What is the latest date you can
cancel and still receive a full
refund?
Participant deposit
What are the initial deposit
and your schedule of
payments?
Cancellation policy
What will your cancellation
policy be for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum
number?
$200 pp/ $400 per famil.y We have to give campground a $300.00 non refundable
deposit in May and we put down $3600 to airlines.
120 days out from trip for full refund and then 60 days to get refund of all monies not
committed to campground, trip expenses and airlines.
Deposit at time of application. Rest of payment by November 15, 2007.
Yes
No
If yes, please describe conditions:
Reference web links:
MEC Home Page:
Forms:
Deadlines:
Club House:
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
amcexcursions@outdoors.org
E-Mail Addresses:
Club House:
MEC Chair:
amcexcursions@outdoors.org
mecchair@amcboston.org
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 4 of 4