GRENADA: Multi-sport Week on Caribbean Spice Island
Jan Taylor/Robin Melavalin
January 25 - February 2, 2008
SUMMARY OF TRIP INFORMATION
GRENADA: Multi-sport Week on Caribbean Spice Island
Leader Jan Taylor
Co-leader Robin Melavalin
Grenada
January 25 - February 2, 2008
Total # of days 9
Hiking
Downhill skiing
Kayaking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Max 22
$ 1995
$ 600-700
Number of participants
Advertised cost
Airfare range if not included
Min 14
Does it include airfare? Yes
No
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
Scouting
Jan Taylor
4 Trotting Horse Drive, Lexington, MA 02421
jliztaylor@rcn.com
Home 781-862-1897
Work NA
WFA
AWFA
WFR
Expiration: 05/07 - will renew
CPR
BLS
Expiration: will renew 04/07
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Sedona hiking 10/06 - 16 participants
Austria hiking (coled) 7/06 - 16 participants
New Zealand hiking 1-2/06 - 14 participants
Robin Melavalin
11 Cuthbert Road, West Roxbury, MA 02132
rmelavalin@rcn.com
Home 617-323-3374
Work 617-521-2490
WFA
AWFA
WFR
Expiration: 8-08
CPR
BLS
Expiration: will get this
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
Yes
No
If yes, please describe below:

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry
trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before
the date of your trip, you will need to make arrangements to recertify in a timely manner.
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 1 of 5
GRENADA: Multi-sport Week on Caribbean Spice Island
Jan Taylor/Robin Melavalin
January 25 - February 2, 2008
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Jan was in Grenada for 3 days a while ago.
Executive summary
Please provide a brief
description of the trip and the
activities planned.
From our ecofriendly hotel, optional daily excursions on the island will offer kayaking,
hiking, swimming, snorkeling and cultural experiences. Depending on group interest,
activities will include a tour along the perimeter of the island; hikes in the Grand Etang
rainforest and around the Grand Etang volcanic lake known for its spiritual power; and
hikes to Mt. Catherine (the largest at 2757 ft), Mt. Qua Qua with its cloud forest, and
Levera National Park with its mangroves and bird sanctuary. Participants will learn about
spice production and the spice economy; local history of the Caribs, French, and
Africans; contemporary island cultures; and the geography, coral reefs, tropical flora and
fauna.
We plan to stay at the Blue Horizon Garden Resort, which is a moderately priced hotel
just 300 yards from Grand Anse Beach. Each suite has a private porch, kitchenette and
air conditioning. The resort has a freshwater pool, a fitness room, access to miles of
white sandy beach, and free use of snorkeling gear and kayaks.
We will plan for 2 or 3 dinners together. Otherwise participants will be responsible for
their own meals. Use of kitchenettes to prepare breakfasts and lunches will lower costs
considerably. Our hotel has an open-air West Indian restaurant overlooking the beach
and harbor that is open for breakfast, lunch and dinner. There are many other local
restaurants in the area and in St. George's.
Yes
No
If yes, please describe below:
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
Revised 7/15/2016
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Snorkel and kayak gear is easy to learn and use. The leader and co-leader have led
snorkeling and/or sea kayaking activities before. Instruction will also be available from
those who provide the gear. Optional activities will be available.
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Swimming experience will be helpful but is not required.
Yes
No
If yes, please describe below what you will do:
The accommodations we will stay in have successfully passed the Green Globe 21
Major Excursions Trip Proposal Form, page 2 of 5
GRENADA: Multi-sport Week on Caribbean Spice Island
Jan Taylor/Robin Melavalin
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
January 25 - February 2, 2008
Benchmark for environmental sustainability and conservation. Information about the
geography and ecology of the island will be available daily from museums, guides and
interpretive displays at Grand Etang Forest Centre, Levera National Park and the La
Sagesse Nature Center. Information about the local cultures, history, agriculture and
economy will also help participants learn about the environment and its uses.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
We will hire a local company for an island tour and a guide for any hike that may
require it. Most hikes will not. We will not negotiate this until we have certainty
that the trip will run and know the interests of participants. It is also hard for local
tour operators and guides to plan this far in advance and give prices. Several of the
activities will be done by sub-groups who will be responsible for payment and
arrangements.
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Liability? Yes
No
Are they willing to list AMC as an
additional insured?
Maximum amt: $
Yes
No
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Razor grass and mud on hiking trails.
Response
Stay on maintained trails or bring a guide who can cut the razor grass as necessary. Wear
appropriate foot gear and long pants (in case of razor grass). Bring hiking poles.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Street crime, including armed robbery of tourists, especially at night. Traveler's diarrhea
or digestive problems.
Response
Take taxis to and from restaurants, travel in groups, avoid wearing jewelry. Do not leave
valuables on the beach. Report crime immediately to local police and embassy.
Recommend bottled water (though tap water is considered safe), avoid eating street food,
provide food options.
Road conditions, drivers, insurance
Transportation
Potential hazards
Poor road conditions, undiciplined drivers.
Response
No driving by any group member, hire licensed local drivers familiar with road
conditions, wear seat belts (required by law in Grenada).
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Lack of experience with snorkel or kayak gear. Sunburn, especially with snorkeling.
Response
Provide instruction for gear use, provide optional activities, require participants to have
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 3 of 5
GRENADA: Multi-sport Week on Caribbean Spice Island
Jan Taylor/Robin Melavalin
Other
Potential hazards
Response
January 25 - February 2, 2008
health insurance and evacuation insurance. Recommend waterproof SPF 30 sun block
lotion.
Conditions unique to this type of trip
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
A complete itinerary as well as emergency contact information for the group in Grenada
Emergency communication
Phone contacts, language,
and for participants' home contacts will be provided to the AMC. Participants will
documentation, distance from
provide a copy of their passport identification page to the leader before departure.
emergency services
Grenada is only 21x12 miles long. The hotel is just a few miles from the main hospital
and U.S. embassy.
Borrow AMC 2-way radios - may make communication easier if groups are doing
Emergency equipment
What sort of emergency first
different things.
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Partipants will be required to have evacuation and repatriation insurance. Local guides
Evacuation
Please describe your plan for
will assist with evacuation if necessary.
evacuation from the
backcountry location if
applicable?
St. George's General Hospital for general care is at 473-440-2051. Private doctors and
Medical care
Please describe the medical
nurses are available on call. The number to dial an ambulance in St. George's is 434, in
care available in the area(s)
St. Andrew's it is 724.
where you will be traveling
and list names and telephone
numbers for these facilities.
COST AND BUDGET DETAILS
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
Refunds
What is the latest date you can
cancel and still receive a full
refund?
Participant deposit
What are the initial deposit
and your schedule of
payments?
Cancellation policy
What will your cancellation
policy be for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum
number?
Revised 7/15/2016
$100 per airline ticket, refundable well after time we know if trip will fill. Hotel has not
yet asked for a deposit to hold 12 rooms. They know we will not be getting applications
until the summer at the earliest and have not fully decided on their pricing packages for
2007-2008.
60 days before departure for air; 30 days before departure for accommodations.
$600 deposit when signing up. Balance is due August 31.
If cancel after acceptance, $100 non-refundable. If cancel after August 2007 we will
hold all funds to cover non-recoverable costs. If participant is replaced, they will get as
much money returned as possible minus $300.
Yes
No
If yes, please describe conditions:
Minumum is 14. We will probably run it with 10.
Major Excursions Trip Proposal Form, page 4 of 5
GRENADA: Multi-sport Week on Caribbean Spice Island
Jan Taylor/Robin Melavalin
January 25 - February 2, 2008
Reference web links:
MEC Home Page:
Forms:
Deadlines:
Club House:
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
amcexcursions@outdoors.org
E-Mail Addresses:
Club House:
MEC Chair:
amcexcursions@outdoors.org
mecchair@amcboston.org
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 5 of 5