Employee Profile
A N X E E X PER IENCE
BUG MI
S E PTEMBER 2 5 , 2 0 1 5
Agenda
About Lansing Community College
Early Adopter
System Preparation
Create a Plan
Configure and Test
Go Live
Responses
Lessons Learned
Summary
Q&A
About LCC
oLocated in Lansing Michigan
oThird largest community college in Michigan
oApproximately 15,000 students
oApproximately 2,000 faculty and staff
o5 locations
About LCC
oBanner
• Student
• HR/Payroll
• Finance
• Financial Aid
oArgos is our preferred reporting tool
oUC4 is the preferred tool to run and schedule scripts
Early Adopter
Early Adopter Benefits
◦ Conference calls hosted by ellucian with
other early adopters
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Learn from each others experiences
Discuss ideas
Be a voice to discuss and submit ideas
Receive the up-to-date information
◦ Support from ellucian
XE Experience
Prepare
System
Create a
Plan
Configure,
Test , &
Repeat
Go Live
XE Experience: System
oEarly preparations
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BEIS July 2011
CAS and Luminis July 2012
DBEU March 2013
Began work on XE modules
◦ Employee Profile, Student Advisor, & Faculty Grade Entry March 2013-April 2015
oMoved XE modules to production April 2015
oConfigured and tested Employee Profile over the summer 2015
oImplemented in production September 2015
Prepare
System
XE Experience: Create a Plan
Contact ellucian
◦ Employee Profile plan
◦ References
Reach out to early adopters
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Approach
Issues they encountered
How they configured and why
Employee feedback
Lessons learned
Create a
plan
XE Experience: Create a Plan
Default
Configure
Brand It
Create a
plan
• Start with Employee Profile defaults
• Use the Configuration Checklist as you review
• Track decisions and who is responsible
• Use the Installation guide to help customize the WAR file
• Adjust logo size for space provided
• Adjust graphic color and size for navigation strip
Create a
plan
XE Experience: Create a Plan
Functional Configurations
System Configurations
Customize
WAR File
Update
Banner
Rules
View
Changes
View
Changes
Refresh
Employee
Profile
Session
Regenerate
WAR file
Redeploy
WAR file
XE Experience: Configure & Test
Configure,
Test , &
Repeat
XE Experience: Configure & Test
Configure,
Test , &
Repeat
XE Experience: Configure & Test
Configure,
Test , &
Repeat
XE Experience: Configure & Test
Configure,
Test , &
Repeat
XE Experience: Configure & Test
Configure,
Test , &
Repeat
XE Experience: Configure & Test
Configure,
Test , &
Repeat
XE Experience: Configure & Test
Configure
and test.
Repeat as
needed.
Configure,
Test , &
Repeat
XE Experience: Configure & Test
Configure,
Test , &
Repeat
XE Experience: Configure & Test
Configure,
Test , &
Repeat
XE Experience: Configure & Test
Configure,
Test , &
Repeat
XE Experience: Configure & Test
Configure,
Test , &
Repeat
XE Experience: Configure & Test
Testing
oCreate a detailed step-by-step test plan and expectations
oIdentify different employee types to test with:
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Different Employee Classes
Supervisors with multiple direct reports
Faculty and Staff with multiple positions
Faculty and Staff with different leave options
oUse different browsers
oMonitor performance
oLinks between Employee Profile and cascade user interface
Configure,
Test , &
Repeat
XE Experience: Go Live
Pilot
oSoft launch
oMove configurations to production
oSelect a variety of faculty and staff
oCommunicate
o Invitation to participate
o Share a direct link
o Request feedback with target date
o Use feedback to build help documentation and announcement
Go Live
XE Experience: Go Live
Go Live
Official Go-Live
oDevelop an announcement strategy
• Where should announcements be placed
• Time the announcement
• Supporting documents (help or FAQ)
oMove Employee Profile link to portal
oComplete linking between Employee Profile and cascade user interface
XE Experience: Responses
Overall Positive Comments:
o“Love the layout of the dashboard!”
o“It looked clean, easy-to-navigate and user-friendly”
o“It looks good. I like the layout. It is easy to read and find what information I
was looking for on the dashboard.”
XE Experience: Responses
Constructive Responses:
o Should the Tools button be empty?
o Accessing the printable pay statements takes longer for payroll.
oPayroll would like to keep the ability to print pay statements on 1-page
o Enter Time and Request Time Off go to the same page
XE Experience: Lesson’s Learned
oMy timeline kept moving.
oTest My Team for employees who have multiple positions and direct reports.
oDiscovered a defect on My Team for leave method by job.
oJob Summary sorts transactions by Personnel Date instead of Effective Date
oPrint Friendly pay statement was a challenge for us.
oTest logo on the timeout and logout pages.
oConsider where Employee Profile links will be placed earlier in the process.
XE Experience: Summary
oBeing an early adopter is a positive and beneficial experience
oThere are many configurations
oCoordination with system support is needed to configure
oDevelop a good testing plan and strategy
oRecommend a pilot phase
oOverall it is a good experience
Questions & Answers
Thank you!
Stephanie Boledovich
fournis1@star.lcc.edu