Review - Windows Operating System
Sacramento City College
Engineering Design Technology
Review - Windows Operating System
1
Windows Explorer
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
Windows uses a “directory tree” structure for
file storage.

The “directory tree” is a graphical
representation of the directory structure.
 Shows Files.
 Shows Folders.
Windows Explorer

3
The Windows Explorer screen is divided in
half with a vertical split bar.
 The left side is called the “All Folders”
window.
 The right side is called the “Contents”
window.
 The top drop-down box is called the
“Drives” window.
Windows Explorer
Directory
Tree
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Windows Explorer
“D:\” is selected on left.
This side is “Contents of D:\”
Contents of “D:\” is displayed
in this window side.
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Windows Explorer
The split bar can be dragged
to change the size
of the window.
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The split bar can be dragged
to change the size
of the window.
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Windows Explorer
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
The left half of the window displays the
directory tree.

The right half lists the contents of the
currently selected folder.
Windows Explorer

The right side of the window lists the
contents of the currently selected folder.

Each folder looks like a folder.
A
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file icon appears next to files.
File “Folders”
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File “Icons”
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Windows Explorer

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The [Tab] key moves between the Explorer
windows.
Windows Explorer

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Different icons are used to represent different
types of files.
 BAT - batch file
 EXE - executable or program file
 DOC - MS Word wordprocessing file.
 WRI - MS Write wordprocessing file.
 TXT - text file.
 XLW - MS Excel worksheet file.
Windows Explorer

Windows uses the file extension to determine
which application the file belongs.
Microsoft Word files = “.DOC”
 Microsoft Excel files = “.XLS”
 AutoCAD files = “.DWG”
 Plain “text” files = “.TXT”

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Windows File Naming Rules
A file name can contain up to 255 characters,
including spaces.
 It cannot contain the following characters:
\ /
:
*
?
"
< >
|

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Windows Explorer
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
A folder must first be selected before you can
work with it.

To select a folder, place the cursor over the
folder and left-click to select it.
Windows Explorer
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
A group of multiple folders or files can be
selected by
 Left-clicking the first file.
 Hold the [Shift] key down
 Left-click the last desired file in the list.

All files from the first to the last will be
selected.
Windows Explorer
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
Drive icons represent each of the drives on
the computer.
 A:
 C:
 D:
 E:

Drive icons can be seen by clicking My
Computer.
Windows Explorer
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
Pull-down menus are located across the top
of the screen.

The Explorer window (like most windows) can
be
 Moved
 Resized
 Closed
 Reduced (minimized) to the Taskbar.
Windows Explorer

Listing Folders and Files

Folder and device icons may be preceded by
a small “+” or “-”.
 The
“+” indicates the folder contains
additional folders or subfolders
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
Picking the “+” expands the tree to display
the next level down.

Picking the “-” collapses the tree.
File “Folders”
NOT Expanded
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File “Folders”
Expanded
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Windows Explorer

Folders in the “All Folders” pane can be
opened with a single pick on the icon.
 The folder contents are displayed in the
contents pane.
 Folders
in the “Contents” pane must be
double-clicked to open.
 The folder is automatically closed when a
new one is selected and opened.
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Windows Explorer

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The contents of a folder can be viewed in
several different ways.
 Large Icons
 Small Icons
 List
 Details
Windows Explorer

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Large Icons
 Displays each folder or file in a large
format with the file name below it.
Large Icons
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Windows Explorer

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Small Icons
 Displays each folder or file in a small
format with the file name to the right side
Small Icons
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Windows Explorer

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List
 Displays a small icon list of file names that
fill the height of the list box with multiple
columns.
 Files that do not fit in the box are listed in
additional columns to the right.
 Use the horizontal scroll bar to view files at
the right.
List of files
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Windows Explorer
Details
 Displays columns of
 file name
 size
 type
 last date

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Detailed List
of Files
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Windows Explorer

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Icons/files can be arranged several different
ways.
 By Name
 By Size
 By Type
 By Date
Windows Explorer
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
By Name
 Displays files alphabetically.

By Size
 Displays files by size from the smallest to
the largest.
Windows Explorer

By Type
 Displays files by file type. Folders are
always displayed first, then files are listed
alphabetically.
 By
Date
 Displays icons by date last modified, most
recent first.
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Windows Explorer
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
The Auto Arrange option will cause the files
to be automatically arranged.
 The Auto Arrange is the default.
 Icons are automatically arranged in rows
and columns.

Select this option from the “View” “Arrange
Icons” menu.
 A check mark means this option is active.
Windows Explorer
To work with a file, double-click it to open it.
 The application it is associated with is
started.
 The file is loaded.
 AutoCAD files have a “.dwg” file extension.
 Double-clicking files with a “.dwg” file will
start AutoCAD.
 The file will be loaded.

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Windows Explorer
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
To select one file
 Pick the file.

To select a group of files:
 Pick the first one.
 Hold the [Shift] key down.
 Pick the last file desired in the list.
 All files in between are selected.
Windows Explorer
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
To select a scattered group of files:
 Pick the first one.
 Hold the [Ctrl] key down.
 Pick all files desired in the list.

To deselect a file
 Hold the [Ctrl] and the [Shift] key down
and pick the file.
Windows Explorer

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To select all files at once:
 Select “Edit” “Select All”.
 The shortcut is [Ctrl-A].
“Select All”
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Windows Explorer

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Files can also be selected by drawing a
window around the files.
 Start to the right of the file name.
 Drag-click over the top of the files to select
them.
 Files can be de-selected by holding down
the [Ctrl] key and clicking on the file.
Drawing a window or
lasso around desired files
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Keep Windows Explorer Open
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
It is a good idea to keep a copy of Windows
Explorer open at all times on your desktop.

This allows you to quickly rename, copy,
delete and move files and folders.
Copying Files
Review - Windows Operating System
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Copying Files

Open the folder where the file you wish to
copy is located.
 Pick the file to be copied
 1. Select the Copy button on toolbar
 or
 2.
Select Copy from the Edit pull-down
 or
 3.
Press [Ctrl] [C]
 or
 4.
Right-click and select Copy from the
shortcut menu.
 The file will be copied to the Clipboard.
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Copying Files

Next, open the folder or drive you wish to
copy to.
 1. Select the Paste button on toolbar
 2. Pick the “Paste” button from the Edit
pull-down menu.
 Or
 3.
Press [Ctrl][V]
 or
 4.
Right-click and select Paste from the
shortcut menu.
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Copying vs Moving Files

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The file can also be copied by dragging it to
any other drive except the drive where it is
located.
 If the file is dragged to any other folder on
the same drive, it is moved, not copied.
Moving Files

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Moving files is similar to Copy except that the
Cut option is used instead of Copy.
Moving Files
Open the folder you wish to move an item
from.
 Pick the file to be moved by
 1. Picking the Cut button on toolbar.

 or
 2.
Selecting Cut from the Edit pull-down
menu
 or
 3.
Pressing [Ctrl] [X]
 or
 4.
Right clicking and selecting Cut from the
shortcut menu.
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Moving Files

Open the folder or drive you wish to move
the item to.
 1. Picking the Paste button on toolbar.
 1. Pick the Paste button from the Edit pulldown menu.
 or
 2.
Press [Ctrl] [V]
 or
 3.
Right-click and select Paste from the
shortcut menu
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Renaming Files

Method #1
 1. Select a folder or file
 2. Pick Rename from the File pull-down
menu
 3. Right-click and select Rename from the
Shortcut menu.
 4. Type the new name
 Include
 5.
the three-letter file extension
Press [Enter] or click anywhere on the
screen
 The file is renamed.
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Renaming Files

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Method #2
 1. Pick the file or folder to select it.
 2. Pick it again and a blinking cursor
appears at the end of the name.
 3. Type the new name and press [Enter] or
pick anywhere on the screen.
Creating a New Folder

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To create a new folder.
 Right-click.
 Select New.
 Select Folder.
 Type a name for the new folder.
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Formatting Diskettes
Review - Windows Operating System
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Formatting Diskettes

3-1/2” floppy disks
 Capacity: 1.44 megabytes, high density.
Dust, heat, cold, magnets, cigarette smoke,
and coffee do great damage to diskettes.
 Placing diskettes near any electrical or
magnetic device can ruin your files!.
 Ringing telephone
 Digitizer tablet.
 Static electricity.

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Formatting Diskettes
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
3-1/2” floppy disks
 Files can be easily overwritten or erased.

The write-protect tab can be used to protect
the data from accidental erasure.
 The tab is a small sliding tab located on
the bottom side of the diskette.
Formatting Diskettes

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The diskette is writeable only when the tab is
covering the window.
 Think - something is there to “write on”.
Formatting Diskettes
When the write-protect tab is on, you cannot
 Format
 Save files to the diskette
 Copy files to the diskette.
 Windows Explorer will give a warning
message when the diskette is writeprotected.

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Formatting Diskettes
To format a diskette:
 Start Explorer by one of two methods:
 1. Press [Windows] + [ E ]
 2. Select “Explore” by right-clicking the
Windows Start button.
 After Explorer is running.
 1. Click on “Drive C”.
 2. Right - click on “Drive A”.
 3. Select “Format”.

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Formatting Diskettes
Please note that if the contents of a drive is
displayed in Explorer, Windows will not
format that drive.
 An error message will be generated.
 To format the disk, close any windows that
are displaying the contents of the drive.

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Windows Drag&Drop Operations
Review - Windows Operating System
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Drag and Drop
Files and folders can be moved, copied, and
deleted by dragging and dropping them.
 When you drag an file or folder to a new
location on the same disk drive, the times are
moved to the new location.
 Dragging an item to a different disk drive
creates a copy on the second disk drive.

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Drag and Drop
By dragging items with the RIGHT mouse
button, the “default” operation can be chosen
or bypassed.
 A secondary menu appears with the following
options:
 Move here.
 Copy here.
 Create shortcut(s) here.
 Cancel.

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Saving Your Work

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To save a drawing,
 Select File, Save from the pull-down
menus.
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Saving Your Work - New File

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To save your work as a new file,
 Select File, Save As
 The existing file name will be displayed.
 Type in a new file name.
 Select the appropriate directory, from the
Drop Down Box.
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Using Find File
Review - Windows Operating System
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Using Find File
Often, a user needs to locate a certain file.
 Windows has a “Find File” feature in Explorer
 Files can be located by
 any part of the file name.
 date saved or modified.
 text contained in the file.

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Using Find File

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To use Find File
 1. Start Windows Explorer
 Remember there are several ways to start
Windows Explorer.
 2. Hit the “F3” key while in Explorer.
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Locating Files
To locate a file by any part of the file name.
 Type a part of the file name in the “Named”
input box.
 Select where you wish to look for the file
under “Look In”

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Locating Files

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Click “Find Now”
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Locating Files

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Explorer will show you a list of files that
match the text string you typed.
Locating Files

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You can further refine your search by clicking
on the Tab marked “Date Modified”.
Locating Files

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You can restrict the time period for the file
search by using
 “between Date 1 and Date 2”
 “during the previous xx months”
 during the previous xx days”
In-Class Assignments
Review - Windows Operating System
89
In-Class Assignment #1
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
Format Disk A:

Demonstrate to instructor that disk has been
formatted.
In-Class Assignment #2
Load an AutoCAD file from Explorer.
 1. Start AutoCAD 2000.




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2. Open file located in:
E:\program files\acad2000\sample\1st floor
architectural.dwg
3. Demonstrate to Instructor that you have
opened file.
In-Class Assignment #3
Save a copy of a loaded AutoCAD file to drive
A:
 1. Open file located at:


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E:\program files\acad2000\sample\1st floor
architectural.dwg

2. Save file to disk A:

3. Demonstrate to Instructor that file is on
disk A.
 Display the contents of Drive A: in
Explorer.
5 Minute Assessments
Review - Windows Operating System
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5 Minute Assessment - Find File
Review - Windows Operating System
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5 Minute Assessment - Find File

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1. How do you start “Find File”?
5 Minute Assessment - Find File
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2. What is the capability of “Find File”?
5 Minute Assessment - Find File
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3. Can files be opened directly from “Find
File”?
 If so, how?
 If not, why not?
5 Minute Assessment - Find File
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4. To find all files on drive E: that contain the
words “acr” in the file name, what would you
type?
5 Minute Assessment - Find File
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5. What does *.* mean in “Find File”?
5 Minute Assessment - Find File
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6. To find all AutoCAD files located on drive
E: using Find File, what would you type in the
“named” box?
5 Minute Assessment - Find File

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7. To find all MS Word documents created on
the computer in the last month, what
sequence of commands would you execute in
“Find File”?
5 Minute Assessment - Find File
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8. Files located by Find File cannot be moved
or copied to other windows (true/false)?
5 Minute Assessment - Windows
Explorer
Review - Windows Operating System
103
5 Minute Assessment - Windows Explorer

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1. Name three components of the Windows
Graphical User Interface.
5 Minute Assessment - Windows Explorer

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2. True/False. Microsoft Windows versions
operate completely different.
5 Minute Assessment - Windows Explorer

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3. The Windows Explorer program can be
opened by several methods. Name two.
5 Minute Assessment - Windows Explorer



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4. Joe is trying to format a diskette in drive A:
but he keeps getting the message:
“Windows NT cannot format this drive. Quit
any disk utilities or other programs that are
using this drive, and make sure that no
window is displaying the contents of the
drive. Then try formatting again.”
What is Joe doing wrong?
5 Minute Assessment - Windows Explorer

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5. Name two ways to format a diskette in
Drive A.
5 Minute Assessment - AutoCAD
Review
Review - Windows Operating System
109
5 Minute Assessment - AutoCAD Review
1. Describe the function of a “scroll bar” in
Windows.
 A. How do you “page down” using the scroll
bar?
 B. How do you “page up” using the scroll
bar?
 C. How do you “move line down” using the
scroll bar?
 D. How do you “move line up” using the
scroll bar?

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5 Minute Assessment - AutoCAD Review

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2. Name two ways to start AutoCAD.
5 Minute Assessment - AutoCAD Review

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3. Name two ways to close AutoCAD.
5 Minute Assessment - AutoCAD Review

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4. Sue likes to draw using the grid. What
function key should she press to cause the
grid to be displayed?
5 Minute Assessment - AutoCAD Review

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5. To cause the cursor to “snap” to the grid
points, what function key should be used?
5 Minute Assessment - AutoCAD Review

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6. To save an existing AutoCAD drawing that
is open to a new drawing file, what command
sequence should be used?
5 Minute Assessment - AutoCAD Review

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7. What two things should you always do
when leaving the SCC CADD lab?
5 Minute Assessment - AutoCAD Review
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8. What should you always do when coming
to the SCC CADD lab?
5 Minute Assessment - AutoCAD Review
9. Function Keys
 F1  F2  F3  F4  F5 
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5 Minute Assessment - AutoCAD Review
9. Function Keys
 F6  F7  F8  F9  F10  F11 
119
5 Minute Assessment - AutoCAD Review

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10. Will AutoCAD allow more than one
drawing file to be open at once?
5 Minute Assessment - AutoCAD Review

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11. How do you switch between multiple
open drawing files in AutoCAD?