STEP BY STEP FOR SODEXO EVENTS
CALL SODEXO AND PLACE ORDER FOR EVENT CATERING – EXT. 6902
SODEXHO WILL EMAIL YOUR ORDER TO YOU FOR VERIFICATION
ADVISE SODEXHO IMMEDIATELY OF ANY CHANGES TO THE ORDER
SET UP PURCHASE REQUISITION TO INCLUDE:
o DATE OF EVENT
o ORDER NUMBER
o SHORT DESCRIPTION OF EVENT
o BUDGET NUMBER
o AUTHORIZED SIGNATURE
o CALL MEGAN SELF, EXT. 5671 IF YOU HAVE QUESTIONS
WALK, MAIL, FAX (EXT. 5953) PURCHASE REQUISITION TO PURCHASING
FOR SODEXHO ONLY – PURCHASE ORDER # WILL BE E-MAILED TO YOU
WITHIN 24 HOURS FROM RECEIPT OF PURCHASE REQUISITION
WRITE THE PURCHASE ORDER # ON THE SODEXHO CONTRACT, SIGN
CONTRACT, AND FAX BACK TO SODEXHO AT LEAST 24 HOURS BEFORE
EVENT.
YOU WILL RECEIVE A GOLDENROD AND GREEN COPY OF THE PURCHASE
ORDER FROM PURCHASING - WHITE COPY WILL GO TO SODEXHO
AUTOMATICALLY
AFTER EVENT HAS BEEN COMPLETED (AND THERE ARE NO
DISCREPANCIES), SIGN & DATE GREEN COPY, AND SEND BACK TO
PURCHASING
IF THERE ARE CHANGES, CROSS OUT TOTAL ON THE GREEN COPY OF THE
PURCHASE ORDER, INSERT CORRECT AMOUNT AND SIGN & DATE THE
GREEN COPY
SEND THE GREEN COPY OF PURCHASE ORDER TO PURCHASING
IMMEDIATELY AFTER EVENT.
SODEXHO WILL INVOICE ACCOUNTS PAYABLE ONCE EVENT HAS
OCCURRED.
PLAN AHEAD – A FINANCE CHARGE WILL BE ACCESSED TO GONZAGA IF PAYMENT IS
NOT RECEIVED IN TIME
THE FINANCE CHARGE WILL BE PASSED ALONG TO THE AREA/DEPT. CHARGE
WAS BUDGETED.
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