Save the completed report using Committee title and date ( example: WASFAA_JRSMLI_Feb_10.doc ).
Submit your report via email to the WASFAA Executive Council listserv and post a copy to the Committee
webpage on the WASFAA website.
Quarterly WASFAA Committee Report
Executive Council Meeting Date
November 19-20, 2009
Executive Council Meeting Location
Las Vegas, NV
Committee Information
Committee Name
Fund Development
Chair(s) (Name, Place of Employment, State)
Colleen MacDonald, EdFund, CA
Committee Members (Name, Place of
Jean Russell, ASA, AZ
Nick Boschert, University of Nevada – Reno, NV
Employment, State, note new committee members
with ‘*’)
Committee Goals
Strategic Plan Goals that are being met (check all that apply)
Goal 1: Leader in providing training and professional development
Goal 2: Consolidate and communicate the public policy positions of aid
administrators
Goal 3: Collaborate and coordinate with other organizations and associations
Goal 4: Maintain and enhance the diversity of our membership and Executive
Council
Goal 5: Increase the participation of members in WASFAA activities
Goal 6: Maintain the long-term financial stability of WASFAA
Goal 7: Continually improve methods & processes for communicating with
member’s
Goal 8: Assess & monitor the performance of WASFAA & make strategic
adjustments
1. Explore grant opportunities for fund raising.
Specific Committee Goals (include progress
2. Expand the solicitation of new potential exhibitors,
toward goals and measurement of success)
venders, advertisers, etc than in previous years while
continuing to maintain contact with existing
organizations.
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Quarterly WASFAA Committee Report
3.
4.
5.
6.
Consider the possibility of Business Solution Sessions
at the 2010 WASFAA Conference.
Provide relevant and timely communications to
encourage maximum participation.
Update the Partner Information and online
submission on the WASFAA website in a timely
manner.
Raise $50,000 for WASFAA in 2010.
Summary of Activities
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Completed Draft of 2010 Fund Development offerings.
o
Suggested keep pricing the same.
o
Included new offering.
o
Work to achieve approval at November WASFAA EC meeting to request updates to web.
o
Solicited feedback from vendors about new idea to contract for space.
o
See below for details about new Fund Development Offering entitled “Conference Business Solutions
Space” (see description below)
Discussed possible Auction (live or silent) at next conference with members of the Conference Committee.
Explored possible items for sale at conference to raise money for organization.
o
Price Point would be set at $10 or $15 per unit
o
Items to be purchased with shipping for under $6 per unit.
KB9710:
Borsellino
Neoprene
Electronics
Case
http://www.logomark.com/ShowProductDetail.asp?ProductID=4680
Quantity
Price
150 - 299
$5.25
Imprint Charges
INCLUDES ONE COLOR/LOCATION PRINT
Imprint Decoration & Location
Printing Flap
( 2" W x 1 1/2" H )
Additional Information
Dimensions 6 1/8" W x 4 3/8" H x 1 1/4" D
Standard Packaging Bulk Packaging
Materials Neoprene
GR4303:
Econo 6Can
Cooler
http://www.logomark.com/ShowProductDetail.asp?ProductID=3300
Quantity
Price
100 - 249
$4.10
Imprint Charges
INCLUDES ONE LOGO/COLOR/LOCATION PRINT, POLYBAGGED
Imprint Decoration & Location
Printing Top
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Quarterly WASFAA Committee Report
( 4" W x 2" H )
Additional Information
Dimensions 5" W x 8" H x 5" D
Standard Packaging Polybag
Materials PEVA Lining, Vinyl
GC026: 10
Function
Stainless
Pocket
Knife
http://www.logomark.com/ShowProductDetail.asp?ProductID=170
Quantity
Price
100 - 249
$4.25
Product Features
Knife, scissors, bottle opener, can opener, Phillips screwdriver,
flathead screwdriver, nail file, corkscrew, punch, split ring, steel
construction.
Imprint Charges
INCLUDES ONE LOGO/LOCATION LASER ENGRAVING AND TUCK
END GIFT BOX
Imprint Decoration & Location
Laser Engraving Front
( 1 1/2" W x 5/16" H )
Additional Information
Dimensions 5/8" W x 3" H x 0" D
Standard Packaging Individually
Materials Steel

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
Completed draft of web updates.
Working with Newsletter Committee to determine Ad deadlines.
Working with Electronic Intiatives Chair with
Coordinated with Conference Committee to confirm Ad size for the 2010 Conference Program.
Reviewed grant making foundations websites to determine if WASFAA could apply for a grant to fund
organization or specific trainings.
o
http://foundationcenter.org/
o
http://www.grants.gov/

Education Research Training Program-Schedule 84.305B CFDA 84.305B application timeline
March
o
Henry W. Bull Foundation funds a wide range of organizations, projects, and issues. The Foundation's
grant guidelines do not specify funding priorities or interests ($5,000). Application timeline none
Conference Business Solutions Space:
The Conference Business Solutions Space provide an additional opportunity for businesses to
interact with WASFAA Conference attendees


To promote various emerging hardware and software technologies, services, alternative
financing issues, and more
To conduct a focus group on promising products and services
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Quarterly WASFAA Committee Report


To train emerging or established hardware and software technologies
To host an advisory group meeting
Conference Business Solutions Space give your business additional exposure to WASFAA
Members and provide an additional opportunity for you to support the organization.
By requesting a Conference Business Solutions Space, you will not only have the opportunity to
educate Conference attendees on your products/services, but you will also gain added exposure
through special recognition in the pre-Conference and Conference programs and on the WASFAA
website.
Companies may separately invite participation to WASFAA members or other higher education
administrators in the WASFAA region at the Conference Business Solutions Space.
WASFAA Fund Development Choice Options
Choice I
$2,500 (Savings of $900)





1 Booth Space at Annual Conference ($1700)
¼ page ad in a WASFAA Newsletter ($500) * ****NEW****
1 Banner ad of 15 second loop on WASFAA website for calendar year ($1200) **
Listing of Name in Annual Conference Program
Listing of Name on partner page of WASFAA website
Choice II
$4,500 (Savings of $1950)









1 Conference Business Solution Space for 1-2 hours ($750) ****NEW****
1 Booth Space at Annual Conference ($1700)
Upgrade: ½ page ad in Conference Program ($500) *
1 Banner ad of 15 second loop on WASFAA website for calendar year ($1200) **
Upgrade: ½ page ad in any THREE newsletters ($2250)*
Upgrade: Name on Conference Pocket Program
Upgrade: Logo presented on PowerPoint at Fall and Spring trainings
Listing of Name in Annual Conference Program
Listing of Name on partner page of WASFAA website
Choice III
$8,000 (Savings of $2450)




1 Conference Business Solution Space for 2-4 hours ($1250) ****NEW****
1 Booth Space at Annual Conference ($1700)
Upgrade: First priority for selecting booth space at annual conference (location, location, location) ($1000)
Upgrade: Full page ad in Conference Program ($1000) *
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Quarterly WASFAA Committee Report
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Upgrade: 2 Banner ads of 15 second loop on WASFAA website for calendar year ($2000) **
Upgrade: Full page ad in all 4 newsletters ($4000)*
Name on Conference Pocket Program
Upgrade: Logo on PowerPoint at General Sessions at Annual Conference
Logo presented on PowerPoint at WASFAA trainings
Upgrade: Logo presented on PowerPoint at Sister Dale Brown Summer Institute (SDBSI)
Listing of Name in Annual Conference Program
Listing of Name on partner page of WASFAA website
Ala Carte Options
Newsletter Ads:
Ad Dimensions and Cost:
Dimensions
Cost
Full page - 7 ½” x 10”
$1000
Half page - 7 ½” x 4 ¾” (horizontal only)
$750
Quarter page - 3 ½” x 4 ¾”
$500
Conference Program Ads:
Ad Dimensions and Cost:
Dimensions
Cost
Full page - 6” x 19”
$1000 (2 for $1750)
Half page - 6” x 4 ½” (horizontal only)
$500
Quarter page – not available
Conference Business Solutions Space:
Cost
1-2 hours - $750
2-4 hour - $1,250
Online Banner Advertisement:
Ad Dimensions and Cost:
Dimensions
Cost
468x60 – NOT TO EXCEED 20K - .jpg or .gif
$1200
Each additional Banner Ad
$800
Sister Dale Brown Summer Institute (SDBSI) Advertisement:
Ad Dimensions and Cost:
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Quarterly WASFAA Committee Report
Dimensions
Cost
Half page - 7 ½” x 4 ¾” (horizontal only)
$500
Exhibitor Booth Space:
8x10 Exhibitor booth space may be purchased for $1700. This includes a 6’ table, two chairs, wastebasket, draping,
and sign.
Extra Booth Spaces may be purchased for an additional $1000 per additional space.
Drayage information will be sent to you directly from the drayage company selected for the 2010 Conference in Coeur
d'Alene. They will contact you after we have payment for your booth.
Budget Information
Approved Budget
$
Budget Expenditures to Date
1.
2.
3.
TOTAL = $
Event Information (complete if applicable per location)
Event Name
Location
Date
Number
Cost of
Registration
Subtotal
Attendees
Complimentary Registrations (if
applicable – i.e., scholarship recipients)
Add more rows as needed for additional events.
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Quarterly WASFAA Committee Report
Suggestions for Future Committee
1.
2.
3.
Explore pricing at other Fin Aid Associations and industry events.
Explore grant making foundation websites.
Calendar of Events/Timelines
Date
Committee Member
Responsible (if
Description
applicable)
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