FUSION Service Enhancements
Six Years of Expanding Service
CCFC 14th Annual Conference
November 4-6, 2008
www.cccfusion.org
Today’s Topics
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Background and Introductions
Architectural Drawings Database (ADDB)
Facilities Assessments
FUSION
Graphical Information Systems (GIS)
Closing Remarks
Questions & Answers
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About FUSION
Background & Introductions
www.cccfusion.org
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FUSION is…
• Online suite of tools use by all 72 community college
districts to manage facilities
• One-of-a-kind tool for California Community Colleges
• Staffed and maintained by the Foundation for
California Community Colleges
• FUSION servers hosted on the San Joaquin Delta
College campus in Stockton, CA
www.cccfusion.org
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CCC Facilities Management
Before FUSION
• Same basic requirements as today but with…
– Little standardization across districts
– Little integration between various annual submittals
• No web interface
• Data exchange using email, mailing of electronic
media
• Manual updates and synchronization from year-toyear
www.cccfusion.org
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A History of Continual Improvement
FUSION TIMELINE
•Program initiation
•Assessment planning
•Software planning
•Planning module
•Project module
•Assessment clean-up
•Steering committee
•Public website
•Dictionary & FAQ
•Intro training class
2002
•Assessment site visits
•Space Inventory module
•FUSION Help Desk
2003
•Campus eligibility report
•Local planning upgrades
•IMPACT upgrades
•Advanced training class
•Enrollment forecast upgrade
2004
2005
•Project scenario features
•Formal in house design tools
•Maintenance phase begins
•Systemwide plan upgrade
www.cccfusion.org
2006
•Claim processing
•Programming in-house
•Program status maps
•Energy features (IOUs)
•Scanner upgrade
2007
2008
•3-year assessment cycle
•TOP Code upgrades
•Architectural drawings DB
•Synchronization upgrade
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FUSION is Online &
Modules are Integrated
Space
Inventory
Project Fiscal
Management
FUSION
Software
Facility
Assessments
Enrollment
Forecasting &
Allocation
Construction
Planning
www.cccfusion.org
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More than just software
FUSION Program
On-site Building Assessments
FUSION
Classroom training
Web portal
Summaries & Analysis
Architectural drawings database
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A Commitment to Serve
THE FUSION TEAM
www.cccfusion.org
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Partners
Founding Districts
FUSION Steering Committee
System Office Facilities Planning Unit
FUSION Staff at FCCC
Other Affiliates
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Partners
Founding Districts
FUSON Steering Committee
System Office Facilities Planning Unit
FUSION Staff at FCCC
Other Affiliates
FUSION was made possible through
initial funding from:
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Citrus CCD
Foothill-DeAnza CCD
Los Angeles CCD
Los Rios CCD
Marin CCD
Mt. San Antonio CCD
Palomar CCD
San Francisco CCD
San Joaquin Delta CCD
San Jose-Evergreen CCD
San Mateo CCD
Sonoma CCD
Ventura County CCD
And through the continued support of all 72
districts in the California Community College
System
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Partners
Founding districts
FUSION Steering Committee
System Office Facilities Planning Unit
FUSION Staff at FCCC
Other Affiliates
Special thanks to a subgroup of the
ACBO Facilities Task Force members
that make up the FUSION Steering
Committee:
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Ann-Marie Gabel, Long Beach CCD
Eric Mittlestead, Sequoias CCD
Ron Beeler, North Orange CCD
Maria Baker, San Joaquin Delta CCD
Dave Clinchy, Los Rios CCD
www.cccfusion.org
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Partners
Founding Districts
FUSION Steering Committee
System Office Facilities Planning
Unit
FUSION Staff at FCCC
Other Affiliates
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Fred Harris
John Baca
Kathi Bristrow
Dale Clevenger
Dan Estrada
Mary Just
Cheryl Larry
Shelley Petavini
Walt Reno
Jim Rogaski* Special Thanks
Gin Yang-Staehlin
Susan Yeager
Lan Yuan
www.cccfusion.org
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Partners
Founding Districts
FUSION Steering Committee
System Office Facilities Planning Unit
FUSION Staff at FCCC
Other Affiliates
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Greg Owsley, FUSION Technical Coordinator
Woody Nelson, Lead Assessor
Tracie Callahan, Programs Coordinator
Brian Lonquist, Student Assistant
Eric Martinez, Student Assistant
John Roach, Director
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Partners
Founding Districts
FUSION Steering Committee
System Office Facilities Planning Unit
FUSION Staff at FCCC
Other Affiliates
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San Joaquin Delta College
Eric Mittlestead, Sequoias CCD
Parsons (formerly 3D/I)
Merle Cannon, Cannon & Assoc.
The many districts that have
hosted FUSION training
www.cccfusion.org
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About FUSION
ARCHITECTURAL DRAWINGS
DATABASE (ADDB)
www.cccfusion.org
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Using the Architectural
Drawings Database
Go the FUSION Forum:
cccfusion.org
Click on ADDB under
Important Links
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Click on Login under ADDB
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Enter the User Name and
Password obtained from the
ADDB Contact
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To upload drawings for indexing
by ADDB staff, open the Public
Upload Folder
To browse through projects,
click on the district folder
To view all drawings owned by
your district simultaneously,
click View and choose Show All
Files
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The Show All Files
view can be filtered
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The Open with Windows
Explorer can be used to
upload* or download files en
masse using drag and drop
Note: this will require the re-entry
of a user-name and password
*only possible in the Public Upload Folder
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About FUSION
FACILITIES ASSESSMENTS
www.cccfusion.org
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Facilities Assessments
3 Year Assessment Cycle
Status
To Be Scheduled
Total
Districts
Total
GSF
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34,000,000
Scheduled
5
3,000,000
In Progress
2
3,000,000
Complete
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24,000,000
Total System
72
64,000,000
Percent
Complete
38%
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Facilities Assessments
Assessment Process
•District & assessor preparation
•On-site pre-assessment meeting
•Escorted campus walk-through
•Post-assessment meeting
•Off-site data entry by assessors
•One-time, district space inventory cleanup
www.cccfusion.org
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Facilities Assessments
Assessment Process
•District & assessor preparation
•On-site pre-assessment meeting
•Escorted campus walk-through
•Post-assessment meeting
•Off-site data entry by assessors
•Summary letter and teleconference
•One-time, district space inventory
cleanup
• 2 complete 11"x17" copies of floor plans
with room numbers or 1 complete set of
data files in an image format such as:
tiff, jpg, bmp, etc. Dwg and Dxf files are
also acceptable
• List of new or demolished buildings
since your last assessment
• Temporary parking permit or
instructions for parking
• Contact for a district or campus escort
from the local facilities department
www.cccfusion.org
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Facilities Assessments
Assessment Process
•District & assessor preparation
•On-site pre-assessment meeting
•Escorted campus walk-through
•Post-assessment meeting
•Off-site data entry by assessors
•Summary letter and teleconference
•One-time, district space inventory
cleanup
Determine what is assessed:
• Based on district space inventory
• Assessment of all structures
• Custom - space inassess only
specified structures (attached
list)
www.cccfusion.org
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Facilities Assessments
Assessment Process
•District & assessor preparation
•On-site pre-assessment meeting
•Escorted campus walk-through
•Post-assessment meeting
•Off-site data entry by assessors
•Summary letter and teleconference
•One-time, district space inventory
cleanup
Assessment Standards:
• Safety 1st
• Uniformity, consistency &
accuracy
• Cost effectiveness
• Systems not components
• No disassembly
• No free-standing ladders
www.cccfusion.org
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Facilities Assessments
Assessment Process
•District & assessor preparation
•On-site pre-assessment meeting
•Escorted campus walk-through
•Post-assessment meeting
•Off-site data entry by assessors
•Summary letter and teleconference
•One-time, district space inventory
cleanup
Business Rules:
• Use new building component life
cycle
• Elec, mech, plumbing deficiencies
entered under systems
• Non-system deficiencies entered on
room by room basis
• Asbestos and non estimate items
entered in exec summary
• Attach photos as appropriate
• Removed “Beyond Useful Life”
• Many more …
www.cccfusion.org
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Facilities Assessments
Assessment Process
•District & assessor preparation
•On-site pre-assessment meeting
•Escorted campus walk-through
•Post-assessment meeting
•Off-site data entry by assessors
•Summary letter and teleconference
•One-time, district space inventory
cleanup
One time clean-up in FUSION will be
discussed by Eric Mittlestead …
shortly
www.cccfusion.org
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About FUSION
FUSION UPDATES
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FUSION Updates
1. New and recent enhancements
• Comet Synchronization
• Claims Reimbursements
• RS Means (latest update on October 10)
2. In Progress
• Enhanced Help Facility
3. What’s Next
• Form 14D and Quarterly Reports
• Local Assistance Processing
www.cccfusion.org
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FUSION / Comet Synchronization
Major Features
One-time data synchronization between the FUSION and Comet databases. FUSION Space
Inventory is the system of record and becomes the single point of entry of buildings and
rooms.
Benefits
•Reduced data entry time – enter buildings and rooms once
•Improve accuracy
•Ongoing synchronization of space hierarchy
•Paves way for better reporting & linking with funded projects
Phased rollout
Conversion data introduced to districts in conjunction with their Facilities Assessment
•New Unclassified and Non-Assignable space categories
•FUSION Support to review and define Unclassified space
www.cccfusion.org
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FUSION / Comet Synchronization
One-time cleanup
• Locate and Review Unclassified Space
• Filters
• Unclassified Space Report
• Update Buildings
• Update Rooms
www.cccfusion.org
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One-time cleanup
Locate & Review Unclassified
Space
•Filters
•Unclassified Space Rpt
Update Buildings
Update Rooms
www.cccfusion.org
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One-time cleanup
Locate & Review Unclassified
Space
•Filters
•Unclassified Space Rpt
Update Buildings
Update Rooms
www.cccfusion.org
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One-time cleanup
Locate & Review Unclassified
Space
•Filters
•Unclassified Space Rpt
Update Buildings
Update Rooms
Save building as:
• Active
• Offline
• De-activated
Delete building
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One-time cleanup
Locate & Review Unclassified
Space
•Filters
•Unclassified Space Rpt
Update Buildings
Update Rooms
Save the room as:
• Assigned
• Deactivate
• Non-Assignable
www.cccfusion.org
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FUSION Updates
CLAIMS REIMBURSEMENT
www.cccfusion.org
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Steps to Begin Submitting Claims
• Step 1. Register
• Step 2. Prepare a claim
• Step 3. Submit
www.cccfusion.org
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Step 1. Register with System Office
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Call*
Complete
Sign
Return
Receive password
*Specific contact information on the last slide
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Step 2. Create Claim in FUSION
Instructions
Screen Navigation
Complete Forms
Features
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Staff can prepare claims
Familiar looking forms
Final submittal by CBO or designate
Uses electronic signature
Valid for projects funded after 2006
Prepare claims individually or in bulk
Ten day processing by System Office
Instructions included on web site
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Step 2. Create Claim in FUSION
Screen Navigation
Login
Select Project Module
Select your campus project
Scroll over Actions tab & select Claims
Select Add New Claim
www.cccfusion.org
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Step 2. Create Claim in FUSION
Screen Navigation
Login
Select Project Module
Select your campus project
Scroll over Actions tab & select Claims
Select Add New Claim
www.cccfusion.org
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Step 2. Create Claim in FUSION
Screen Navigation
Login
Select Project Module
Select your campus project
Scroll over Actions tab & select Claims
Select Add New Claim
www.cccfusion.org
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Step 2. Create Claim in FUSION
Screen Navigation
Login
Select Project Module
Select your campus project
Scroll over Actions tab
& select Claims
Select Add New Claim
www.cccfusion.org
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Step 2. Create Claim in FUSION
Screen Navigation
Login
Select Project Module
Select your campus project
Scroll over Actions tab
& select Claims
Select Add New Claim
www.cccfusion.org
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Step 2. Create Claim in FUSION
Screen Navigation
Login
Select Project Module
Select your campus project
Scroll over Actions tab
& select Claims
Select Add New Claim
Complete Forms
Select project phase
Enter date range
Select Expenditure Recap Sheet
Select Manual Entry
Select Add Vendor/Item
Enter Claim Information
www.cccfusion.org
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Step 2. Create Claim in FUSION
Screen Navigation
Login
Select Project Module
Select your campus project
Scroll over Actions tab
& select Claims
Select Add New Claim
Complete Forms
Select project phase
Enter date range
Select Expenditure Recap Sheet
Select Manual Entry
Select Add Vendor/Item
Enter Claim Information
www.cccfusion.org
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Step 2. Create Claim in FUSION
Screen Navigation
Login
Select Project Module
Select your campus project
Scroll over Actions tab
& select Claims
Select Add New Claim
Complete Forms
Select project phase
Enter date range
Select Expenditure Recap
Select Manual Entry
Select Add Vendor/Item
Enter Claim Information
www.cccfusion.org
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Step 2. Create Claim in FUSION
Screen Navigation
Login
Select Project Module
Select your campus project
Scroll over Actions tab
& select Claims
Select Add New Claim
Complete Forms
Select project phase
Enter date range
Select Expenditure Recap
Select Manual Entry
Select Add Vendor/Item
Enter Claim Information
www.cccfusion.org
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Step 2. Create Claim in FUSION
Screen Navigation
Login
Select Project Module
Select your campus project
Scroll over Actions tab
& select Claims
Select Add New Claim
Complete Forms
Select project phase
Enter date range
Select Expenditure Recap
Select Manual Entry
Select Add Vendor/Item
Enter Claim Information
www.cccfusion.org
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Step 2. Create Claim in FUSION
Completed Claim Form
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Step 3. CBO Submittal
• Select Submit Claim
• Enter password
• Select OK
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System Office Processing
From FUSION, System Office staff processes the
claim by selecting*
*Resubmit and Reject both result in the claim being returned to the district
for further consideration
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FUSION Updates
ENHANCED HELP (eManual)
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eManual
Improved Search Capabilities
•Table of Contents
•Index
•Search
•Favorites Folder
•Context link
Printable Help Topics
Improved help content
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eManual
Improved Search Capabilities
•Table of Contents
•Index
•Search
•Favorites
•Context Link
Printable Help Topics
Improved Content
www.cccfusion.org
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eManual
Improved Search Capabilities
•Table of Contents
•Index
•Search
•Favorites
•Context Link
Printable Help Topics
Improved Content
www.cccfusion.org
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eManual
Improved Search Capabilities
•Table of Contents
•Index
•Search
•Favorites
•Context Link
Printable Help Topics
Improved Content
www.cccfusion.org
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eManual
Improved Search Capabilities
•Table of Contents
•Index
•Search
•Favorites
Printable Help Topics
Improved Content
www.cccfusion.org
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About FUSION
GRAPHICAL INFORMATION SYSTEMS
(GIS)
www.cccfusion.org
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Other News on a Complimentary Project
CCC Geographic Information System (GIS) Collaborative
• Featured in TechEDge--September, 2008
• Provides web, map and data tools on computers servers
hosted by San Joaquin Delta College
• Intended for both administrative, research and academic
users from all districts
• Information at www.cccgis.org
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GIS is Used by Combining
• Base maps
• Examples might include:
• Districts
• Campuses
• Combined with data
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Population growth
Legislative districts
High school graduation rates
Workforce and curriculum partners
Regional & student demographics
www.cccfusion.org
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www.cccfusion.org
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About FUSION
IN SUMMARY AND CLOSING
www.cccfusion.org
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A History of Continual Improvement
FUSION TIMELINE
•Program initiation
•Assessment planning
•Software planning
•Planning module
•Project module
•Assessment clean-up
•Steering committee
•Public website
•Dictionary & FAQ
•Intro training class
2002
•Assessment site visits
•Space Inventory module
•FUSION Help Desk
2003
•Campus eligibility report
•Local planning upgrades
•IMPACT upgrades
•Advanced training class
•Enrollment forecast upgrade
2004
2005
•Project scenario features
•Formal in house design tools
•Maintenance phase begins
•Systemwide plan upgrade
www.cccfusion.org
2006
•Claim processing
•Programming in-house
•Program status maps
•Energy features (IOUs)
•Scanner upgrade
2007
2008
•3-year assessment cycle
•TOP Code upgrades
•Architectural drawings DB
•Synchronization upgrade
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For further information about FUSION, or if you have other
questions, please contact:
FUSION Help Desk
916.498.6712
www.cccfusion.org
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fusionhelp@foundationccc.org
888.325.3222 ext 466
About FUSION
Questions and Answers
www.cccfusion.org
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