Safety Management System
and ERMIS Dashboard
Reports at UC Irvine
Sandra Huang Conrrad, UC Irvine
Assistant Director, Safety and Injury Prevention
Safety Management System
UC Irvine’s Safety On Site (SOS) Program
Regulations and Standards
• Title 8 CA Code of Regulations, Section 3203
• ANSI/AIHA Z10
• Required elements
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Responsibilities
Hazard identification, evaluation, and correction
Communication
Injury reporting, investigation, and follow-up
Training
Reporting safety concerns
Safety On Site (SOS)
• Work units
• SOS Representatives
• Required safety training
• Work unit specific training
• Hazard identification and correction
• Communication
• Reporting
Program Landing Page
WORK ENVIRONMENTS
Office/Administrative/Clerical Areas
This work environment applies to employees who perform administrative duties, even if other department employees work in a
different setting (i.e. Office of Information Technology (OIT), Human Resources).
Laboratory/Clinical/Research
This work environment applies to employees who perform activities inside a laboratory working with chemicals, biological materials,
animals and radioactive materials. For research employees who do not work with chemicals, biological materials, animals or
radioactive materials, or ONLY perform administrative activities in a lab please refer to “Office/Administrative/Clerical Areas”.
Auxiliary Services (Police, Childcare, Dining Services, Student Housing, etc…)
This applies to employees who perform a variety of non-administrative activities that could include material handling, lifting, pulling
and or frequent standing or walking, food service activities, and etc..
Facilities Management/Skilled Trades and Custodial
This work environment applies to employees who perform maintenance, grounds, custodial or other skilled trade activities (i.e.
Facilities Maintenance, Housing Maintenance and Grounds).
Arts
This work environment applies to employees who perform non-administrative activities in the Costume Shop, Student Arts, and
Production areas.
Safety on Site (SOS) Program
Implementation Steps
Work Units
• Lowest level work group of individuals
• Hold periodic staff meetings
• Work closely on a regular basis
• Unique training needs in order to safely and
successfully perform unit specific procedures
Supervisor/Manager Responsibilities
• Identify work unit(s)
• Designate a SOS
Representative (SOS Rep) for work unit
• Assist SOS Representative
– Accessing training transcripts
– Completing the hazard identification
checklist for the relevant work environment
SOS Representative Responsibilities
• Take online SOS Rep training
• Complete Hazard Identification checklist
• Take Safety Training Self-Assessment
(STSA) and all other required work unit
specific training
• Assist supervisor in obtaining rest of work
unit to complete STSA and required
training
Work Environments
• Trades
• Arts
• Auxiliary Services:
Police, Dining, Housing,
Bookstore, Athletics
• Office/Administrative
Required Safety Training
• Safety Training Self-Assessment (STSA)
1 – Select all the categories that describe your work
2 – Select all the activities and environments that
describe your work
• Questions evaluate job categories & activities
• Responses determine required training
• Classes available through UC Learning Center
Rewards and Recognition
Continue
Reset
->
Injuries and hazard reporting
• Injuries, safety concerns and near-misses
• Injury investigations and follow-up
– Tier 1 injuries: Supervisors investigate and
follow-up, complete form
– Tier 2 injuries: EH&S investigates in addition
to supervisor
Injury
Safety Concern/Near-Miss
Communication
• SOS List Serve
• SOS Meet and Greet Events
– Lunch served
– Work unit recognition
– Program highlights
– General EH&S questions
• Metrics
UC Irvine’s Dashboard Reports
Enterprise Risk Management Information System (ERMIS)
UC Irvine Dashboard Reports
• Injury Data Dashboard
• Safety On Site (SOS) Dashboard
• Ergonomics Dashboard
• Academic/Non-Academic Injuries
Injuries Data Dashboard
• KPI 01: Workers’ Comp Count Per 100 FTE
(WC Frequency Rate)
• KPI 02: Workers’ Comp Incident Cost Per
100 FTE (WC Severity Rate)
• KPI 03: Claims by Type or Department
Injury Data Dashboard
Claims and Cost by Department
Safety On Site (SOS) Dashboard
Ergonomics Dashboard
• KPI 01: Number and Type of Evaluations
performed by Department
• KPI 02: Employees by Department and
RSI Guard Installation Status
• KPI 03: Pain and Discomfort Levels
• KPI 04: Subjective Risk Levels
Ergonomics Dashboard Reports
Academic/Non-Academic Injuries
Other Dashboard Reports
• High risk groups’ injury rates compared to
industry standard
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Facilities Management
Hospitality and Dining Services
Student Housing
Parking and Transportation
Injury Rates for Facilities Management
and Dining Services
System Wide Injury Reports
• Facilities Management/Physical Plant
injury rates
• Next steps:
– Student Housing
– Dining Services
– By occupation
UC Performing Arts Injury Report
• Worked with CoE for Arts and
Theatre Safety, Brent Cooley
• Process
– Request access to view current dashboards
– Email UCOP to request new dashboard:
erm@ucop.edu
UC Performing Arts Injury Report
Next Steps
• Combine dashboard reports into one
report
– Including UCI Fire Protection data
• Pending dashboards
– Injury investigations root cause
– Training compliance, lab and non-lab areas
– Lab and non-lab survey findings and
deficiencies
sconrrad@uci.edu
(949) 824-6982