BID DOCUMENT
Open Competitive Bid (OCB)
For
Providing Catering Services
To
A) 5,500 Staff &Studentsat Chaitanya Bharathi Institute of Technology(CBIT), Gandipet,
Hyderabad - 500 075
B) 4,000 Staff & Students at Mahatma Gandhi Institute of Technology(MGIT), Gandipet,
Hyderabad - 500 075
C) 500 Boarders at Chaitanya Bharathi Educational Society (CBES) Hostel, Gandipet,
Hyderabad-500 075.
AND
D) To Run Food Courts at CBIT and MGIT Campuses
ISSUED BY
CHAITANYA BHARATHI EDUCATIONAL SOCIETY (CBES)
D.No: 3-5-925/2B, Keshava Memorial High School Lane,
Near Masjid,Narayanguda, Hyderabad-500029, Telangana
Contact: 040-23223300, 65503276
Proprietary & Confidential
No part of this document can be reproduced in any form or by any means, disclosed or distributed to any
person without the prior consent of CBES except to the extent required for submitting Bid and no more.
CONTENTS
S.No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
Particulars
Newspaper Advertisement (Tender Notification)
Time Schedule
Tender Form
Statement of important limits and values of bid and payment terms
Tender Schedule
Requirement
Price Bid: CBIT Canteen Menu & Food Court Items
Price Bid: MGIT Canteen Menu & Food Court Items
Price Bid: CBES Hostel (Boys) Day-wise Menu to be Served
Bid Security (EMD) Form
Performance Guarantee Form
Service Agreement Form
Bid submission letter
Particulars of Bidder
Details of Turnover, Major clientele etc.,
Specifications of Quality and Brands to be used of Perishable and
Non-Perishable items
Check List
Page No.
1
2
3
4&5
6 to 15
16
17 to 19
20 & 21
22
23
24
25 to 29
30
31
32
33 & 34
35
Newspaper Advertisement
CHAITANYA BHARATHI EDUCATIONAL SOCIETY (CBES)
D.No: 3-5-925/2B, Keshava Memorial High School Lane,
Narayanguda, Hyderabad - 500029, Telangana, Ph. Nos. 040-23223300, 65503276.
=======================================================================
TENDER NOTIFICATION
Sealed Tenders are invited from reputed Branded, Quick Service, Restaurant Companies / Catering
Service Contractors for providing Catering Services at the Canteens, Food Courts and Hostel Mess at
(a) CBIT for 5500 Staff & Students (b) MGIT for 4000 Staff & Students (c) CBES Hostel (Boys)
for 500 Boarders & (d) Food Courts at CBIT & MGIT, at the Campus Premises, Gandipet, Hyd., for
a period of one year (2016-17).
Tender documents can be downloaded from our websites www.cbit.ac.in & www.mgit.ac.in from
22.05.2016 to 08.06.2016. The duly filled in Sealed Tenders addressed to Chairperson, Development
& Purchase Committee (D&P Committee), along with D.D. for Rs.2000/- in favour of Secretary,
CBES, towards cost of tender documentshould be deposited in the tender box kept for the purpose at
CBES at the address given above on or before 10.06.2016 upto 4.00 pm.
For further information please visit our websites www.cbit.ac.in & www.mgit.ac.in.
Sd/Date: 21.05.2016
Mrs. D. Sandhya Sree,
Chairperson, D & P Committee
Page 1 of 35
Time Schedule of Various Tender Related Events
(CateringServices)
Tender Notification Date
22.05.2016
Tender documents (to be download from
websites)
Bid closing date and time
From 22.05.2016 to 08.06.2016 up to 4.00PM
Technical Bid Opening date/time
11.06.2016 at3.00 pm
Price Bid - Opening date/time
18.06.2016 at 3.00 pm
Bid Document fee
Rs.2,000/- (By way of DD drawn in favour of
"Secretary, CBES")
Contact person
Mr. K.R.K. Prasad, Executive Engineer,
Mobile:9848249469,8466997234
Reference No.
CBES/D&P/CS/2016
10.06.2016 - 4.00 pm
Page 2 of 35
TENDER FORM
Reference:CBES/D&P/CS/2016
Date:______________
Name of Bidder :____________________________________________________________________
Subject: Tender for providing Catering Servicesfor Kitchen&Dining Halls and Hostel Mess at(a)
CBIT for 5500 Staff & Students (b) MGIT for 4000 Staff & Students (c) CBES
Hostel (Boys)
for 500 Boarders & (d) Food Courts at CBIT & MGIT, at the Campus
Premises, Gandipet,
Hyderabad,for a period of one year (2016-17)
Last date for submission of the TENDER atCBES Office, Narayanaguda, Hyderabad is10.06.2016
upto 4.00 P.Mby depositing in the Tender Box kept for the purpose.
Dear Sir/Madam,
CBESinvites sealed Tenders comprising of Technical Bid and Price Bid separately from reputed
Suppliers/Contractors to provide Catering Services for three Campuses(a)CBIT (b) MGIT and
(c)CBES Hostel (Boys)ANDto run (d)Food Courts at CBIT and MGIT at Campus premises
atGandipet, Hyderabad.
A.
The Tender form consists of
33pages from 3 to 35 of which pages from 6 to 15 are instructions, andPage Nos.17 to 22
containMENUand PRICE BID. The duly completed Technical Bid together with a copy of the Bid
document (this Tender) signed an all pages, and the Price Bid should be kept in separate covers and
these sealed covers may be submitted in a sealed master envelope superscripted with "Tender for
providing CateringServices to the Staff and Students of CBIT&MGIT and boarders of CBES
Hostel (Boys)AND to run Food Courts at CBIT and MGIT ".
B.
CBES reserves the right to
award the Contract for facilitating of the above Services to One or more than One Bidder or to a
Bidder other than (L1) at its absolute discretion based on the assessment of the information
furnished in the TechnicalBid .
For any clarification and further details on the above Tender, Please contact Mr. KRK Prasad,
Executive Engineer, Mobile No. 9848249469, 8466997234.
Page 3 of 35
STATEMENT OF IMPORTANT LIMITS / VALUES RELATED TO BID
ITEM
EMD
DESCRIPTION
Rs.1,00,000/- for each Campus for which the Price Bid is
submitted,by way of Demand Draft or Irrevocable Bank
Guarantee from any Scheduled Bank as detailed below:
1) In the case of CBIT in favour of "Principal, CBIT"
2) In the case of MGIT in favour of "Principal, MGIT "
3) In the case of CBES in favour of "Secretary, CBES
Bid Validity Period
60 days from the date of opening ofPriceBid
EMD Validity Period
60 days from the date of opening of PriceBid
Variation in Quantities / Number
of persons to be served
Period of conveying the Order
Acceptance
Furnishing Performance
Guarantee & Service Agreement
Performance Security Value
Performance Security Validity
Period
Payment Terms
Payment of Bill
±10%
Within 7 days from date of receipt of Letter of Intent(LoI) from
CBES awarding the ServiceContract.
Within 15 days from date of receipt of Letter of Intent(LoI) from
CBES awarding the ServiceContract.
Rs.10.00 Lakhs for CBIT
Rs. 7.50 Lakhs for MGIT and
Rs.10.00 Lakhs for CBES Hostel (Boys)
Rs. 1.00 Lakh for Food Court at CBIT
Rs. 1.00 Lakh for Food Court at MGIT
Bank guarantee to be valid for a period 15 Months.
In the case of Staff and Students of CBIT and MGIT Service will
be provided on cash payment at the counter.
For CBES Hostel Mess and for direct orders received
fromDepartmental
Heads,Sections
In-charges
and
Administrative Officeof CBIT & MGIT, the Billing shall be
made on a monthly basis which will be settled within 7 days from
the date of submission, making necessary Statutory and other
deductions as provided under the Service Agreement to be signed
under this Tender.
Page 4 of 35
Penalty deduction based on the
performance scale 1-10
The Service Provider should ensure:
a. Timeliness of Service
b. Tidiness of surroundings
c. Wearing of Uniform by Service Provider's Employees while
on duty
d. Quantity of Food as per Menu as specified in the agreement.
e. Polite behaviour
andCourtesy of Service Provider's
Employees towards Staff, Students and Boarders.
f. Total prohibition of use of Gutka, Pan, Cigarettes/Beedis by
its employees.
g. Periodical Medical evaluation of the Kitchen & Servicing
Staff.
h. That all the garbage disposal is undertaken by the Service
Provider himself as per MCH rules.
Penalty Deductions:
i)
The Performance of the Service Provider in the above
CateringServices will be assessed every fortnight by a
'Food Committee' constituted for the purpose by
CBIT/MGIT/CBES as the case may be with Staff and
StudentsandPayment of Bills will be in accordance with the
performance index on a 1-10 point scale.
ii) The Service Provider will abide by the ratings given by
the 'Food Committee' and the schedule of payment for
different ratings are as under
≥9
- 100%
≥8 and <9
- 95%
≥7 and <8
- 90% and if the rating is
<7 - the Contract is liable to be terminated.
iii) Student's feed-back will also be obtained directly on a 5point scale as part of a food survey report. If the rating is
below 2.3 a penalty of 5% of the Bill amount will be imposed
independent of the schedule of payment mentioned in (ii)
above. If the rating is below 2.3 five times in year, the
Contract is liable for cancellation.
iv) If the Contract is terminated for the reason(s) mentioned in(ii)
and/or ( iii) above, the performance security will be forfeited
.
Page 5 of 35
CHAITANYA BHARATHI EDUCATIONAL SOCIETY (CBES)
D.No: 3-5-925/2B, Keshava Memorial High School Lane,
Near Masjid, Narayanguda, Hyderabad-500029, Telangana.Contact: 040-23223300, 65503276
TENDER SCHEDULE
1. PREAMBLE
a. The Chairperson, Development & Purchase Committee (D & P Committee), Chaitanya
Bharathi Educational Society(CBES), Hyderabad invites sealed Tenders comprising
TechnicalBid and Price Bidseparately from reputed suppliers / Contractors to provide
Catering Servicesfor (A) 5500 Staff and Students of Chaitanya Bharathi Institute of
Technology (CBIT) (B) 4000 Staff and Students of Mahatma Gandhi Institute of
Technology (MGIT) and (C) 500 Boarders at Chaitanya Bharathi Educational Society
(CBES) Hostel (Boys) and (D) Food Courts at CBIT & MGIT Campuses
atGandipet,Hyderabad.
The Sealed Tender must contain:
i. Sealed Cover marked as 'A' on top of the cover superscripted"Technical Bid"
containing Technical Bid, D.D. for Rs.2000/- towards cost of Tender Document and
Demand Drafts / Bank Guaranteestowards for EMD and other supporting documents
and certificates as mentioned in this tender.
ii. Sealed Cover marked as 'B' on the top of the cover superscripted containing "Price
Bid".
iii.
SealedCover 'C'shall contain covers 'A' & 'B'and superscripted with " Tender for
providing Catering Services to the Staff and Students of CBIT & MGIT and
boarders of CBES Hostel (Boys) AND to run Food Courts at CBIT and MGIT ".
b. Sealed Tenders will be received as per the procedure mentioned at clause 8 of this Tender
schedule up to 4.00 PM on 10.06.2016and will be opened in the following manner in the
presence of Bidders or their Authorized Representative/s.
i)
On 11.06.2016at 3.00 PM. cover 'A' consisting of eligibility criteria (Technical Bid)
will be opened.
ii) On 18.06.2016 at3.00 PM. the cover 'B' consisting of price Bid of only those Bidders
who fulfilled eligibility criteria will be opened.
(NOTE: In case of postponement of the above dates, the Bidders will be intimated .)
Page 6 of 35
2.
SCOPE OF WORK:
Providing Catering Services(for Kitchen and Dining Halls) to (A) 5500 Staff and Students of
CBIT (B) 4000 Staff and Students ofMGIT and (C) 500 Boarders at CBES Hostel (Boys)and (D) to
run Food Courts at CBIT & MGITCampuses at Gandipet, Hyderabad.
The evaluation of Price Bid is done separately for the above three Campuses.
The Service Provider should prepare the food itemsindependently at each of the three
Campuses CBIT,MGIT and CBES Hostel.
The Service Provider should provide at each of the three Campuses, Supervisory and
other Staff in the DiningHalls and the Kitchen as given below:
i.
The Service Provider will carry out regular cleaning and maintenance of Dining Halls,
Kitchen, Kitchen Equipment and Utensils by procuring and utilising cleaning material
at his own cost. Pipe line connectionsfor the useof LPGare provided in the Kitchen, but
actual cost of the gas consumed will be borne by the Service Provider.
ii.
Electricity consumed in the Kitchen& Dining Hall will be chargeable as per Tariff of
State Electricity Board.
iii.
Water consumed in Kitchen& Dining Hall will be chargeable as per the rates of the
Hyderabad Metro Water Supply Sewerages Board.
CBIT/MGIT/CBES will provide required and sufficient good quality KitchenEquipmentand
Utensils and Furniture for to be used in the Kitchen and Dining Hall.
3. PERIOD OF CONTRACT:
The period of Contract will be for a period of oneyear from the date of commencement of Services,
extendableby one more Year on mutual consent in writing executed at least 15 days before the
expiry of the agreement with the Service Provider, if the Catering Services by the Service Provider
are Satisfactory.
4. EARNEST MONEY DEPOSIT / SECURITY DEPOSIT:
4.1
The Tender should be accompanied by Earnest Money Deposit (EMD) for Rs.1,00,000/- for
each Campus for which the Price Bid is submitted by the Bidder by way of Demand
Draft or
Irrevocable Bank Guarantee from any Scheduled Bank as detailed below :
i)In the case of CBIT in favour of "Principal, CBIT"
ii) In the case of MGIT in favour of"Principal, MGIT "
iii)In the case of CBES in favour of ""Secretary, CBES"
Tenders received without EMD and / or D.D. for Rs.2000/- towards cost of tender document (which
should be in cover 'A') will be summarily rejected.
Page 7 of 35
4.2
Forfeiture of the EMD will be made in the following event/s:
a) Withdrawal of Bid during the Bid validity period.
b)If the Successful Bidder fails to sign the agreement in time or fails to submitperformance
guarantee in time as specified in this Tender Schedule.
5. PERFORMANCE SECURITY:
The successful Bidder has to deposit the following amounts as Performance Security by way
of DD issued by any schedule bank OR submit an IrrevocableBank Guarantee for a similar
amount separately for the three (3) Campuses.
S.No.
1
2
3
4
5
Name of the Campus
CBIT
MGIT
CBES Hostel
Food Court at CBIT
Food Court at MGIT
Amount of Security
Deposit (Rs.)
10,00,000
7,50,000
10,00,000
1,00,000
1,00,000
DD to be taken in
favour of
Principal, CBIT
Principal, MGIT
Secretary, CBES
Principal, CBIT
Principal, MGIT
5.1. The Performance Security Deposit / Bank Guarantee of successful Bidder will be retained for
the period of agreement in force and will be returned 3 months after expiry of the Contract
period, after deduction/settlement of dues if anypayable by the Successful Bidder.
5.2. The Performance Security Deposit / Bank Guarantee shall not carry any interest.
6. ELIGIBILITY CRITERA:
6.1. The Bid is open to all Business entities within India who are eligible to do Business under
relevant Indian Laws as in force at the time of bidding , subject to meeting the prequalification criterion.
6.2. The Bidder should have adequate experience in providing Catering Servicesas required in the
Tender. Bidder should furnish proof of having provided such Services in the last 3 financial
years i.e., 2013-14, 2014-15 and 2015-16with a minimum turnover of Rs.2.00 crores per
Financial Year. A Turnover Certificate for the last three years as mentioned above duly
certified by a Chartered Accountant in practice shall be submitted along with the Bid
document.
6.3. Experience in Institutional Cateringis required (preferably Service to IITs, IIITs, NITs etc.).
Copies of Agreements/Work Orders forthe last three (3) years' turnover in this regard may be
enclosed.
Page 8 of 35
6.4. The Biddershould furnish satisfactory Performance Certificate from the Parties concerned to
whom bulk supplies were Catered, if such supplies were made. CBES may contact any such
parties to elicit details.
6.5. The Bidder should have beenRegistered for VAT,CST,Service Tax etc., with the relevant
State/Central Tax Authorities. The Bidder should furnish along with the Bid document , the
relevant Certificates of Registration along with the copies of Annual Returns filed for the years
2013-14, 2014-15 and 2015-16.
All Bidders shall also submit the following information and documents with their Technical
Bid in cover "A".
a. Copies of Original documents defining the Constitution or Legal Status, Place of
Registration ,and Principal place of Business of the Bidding Firm/Entity, written
power of attorney of the signatory of the Bid to sign and submit the Bid document.
b. Number ofStaffEmployed by the Bidder, Labour License with proof of PF/ESI/PT and
TDS payments.
c. The Copies of Income-Tax Returnsfiled for the last (3) three years shall be enclosed
together with Copiesof AssessmentOrders received.
d. List of Present Clientele with Contact Address &Telephone Numbers
e. Food License Certificate and Certificates such as ISO-9001 and other such Food
Certificates will be of value.
6.6. The Certificates, Documents furnished by the Bidder along with Technical Bid as specified
above should be authenticated by the Bidder and attested by a Gazetted Officer.
6.7. The Bidders must submit all relevant Documentary evidence to demonstrate their eligibility for
considering their bid.
6.8. Experience in serving Telangana/Andhra food at least for one year is mandatory.Proof of Work
orders/Contracts indicating experience in this regard are to be furnished.
Tenders received without the above documents will be rejected.
6.9. CBES may award the ServiceContract to any one Bidder for all the three (3) Campuses or to
different Bidders separately for each Campus or appoint more than one Service Provider
within the same Campus for different categories of service (like Canteen Service/Food Courts)
and also award the Contract to a Bidder other than L1 at its own discretion which is final and
binding on all the Bidders.
Page 9 of 35
7. INSTRUCTIONS TO BIDDERS:
 The Bidder may quote for one or more Campuses and or for different Services (like
Canteen Service/Food courts). However he has to submitPrice Bid separately for
each Campus/Service.
 The evaluation of PriceBid is done institute wise separately for Catering Servicesand
for Food Courts.
7.1. Bids with over writings, alterations etc., will not be accepted unless they are attested by the
Bidder. Where there is a discrepancy between the amount (Rupees) in figures and words, the
Price, which is least of the two, will prevail.
7.2. Bid should be strictly in conformity with the Terms and Conditions mentioned in the
Tenderschedule .
7.3. Bidders are expected to examine all the terms and conditions mentioned in the Tender schedule
andto prepare their proposals accordingly. Failure to provide all requisite information will be at
the Bidder's own risk and may result in the rejection of the Tender.
7.4. All assertions made in connection with the Tender are to be supported/substantiated by relevant
documents. The Chairperson, D & P Committee reserves the right to verify the credentials of
the Bidder as per the eligibility criteria.
7.5. The Chairperson, D & P Committee will notify the Bidder whose Tender has been accepted
through a Letter of Intent (LoI). The Bidder should acknowledge the same and convey his
acceptance within 7 days of receipt of LoI.
7.6. The successful Bidder to whom LoI is issued shall execute an agreement with
CBIT/MGIT/CBES separately on Non-judicial stamp paper worth Rs.100/- agreeing to all the
conditions of the Contract within 15 days upon receipt LoI. Before executing the agreement the
successful Bidder has to submit a Performance Guarantee for the amounts specified the clause
4.1. Failure on enter into an agreement within the stipulated time will result in forfeiture of the
EMD.
The Chairperson, D & P Committee reserves the right to issue instructions /modifications at any
time before award of Contract.
8. METHOD OF SUBMISSION:
8.1. The Bidder should submit the supporting papers of eligibility criteria as specified in Clause (6),
Bid document signed on all pages by the Bidder and Demand Draft/ Bank Guarantee towards
EMD in cover 'A'. The price Bid shall be kept in cover 'B'. Both cover 'A' and cover 'B' areto
be kept in cover 'C' and sealed with wax/gum tape.
Page 10 of 35
Submission of incomplete information may render the Tender invalid and result in rejection of
the bid. Conditional Tender will also be summarily rejected.
8.2. The Sealed Tenders shall be deposited in the Tender Box kept in the office of
ChaitanyaBharathi Educational Society, D.No: 3-5-925/2B, Keshava Memorial High
School Lane, Near Masjid, Narayanguda, Hyderabad-500029, Telangana before04.00PM on
10.06.2016.
9. EVALUATION PROCEDURE:
9.1. The sealed Tenders will be opened on 11.06.2016 at 3.00pm by the Chairperson, D & P
Committee or his Authorized Representative in the presence of the Bidders or their
Authorized Representative (letter of authorization to represent shall be submitted) who may be
present at that time.
9.2. The Cover - "A" consisting of the documents related to Eligibility criteria(Technical Bid) will
be opened first, on 11.06.2016 at 3.00 pm. The Tenders will be evaluated so as to
ascertainwhether theBidder satisfies the eligibility criteria as detailed in Clause 6 above and
the capability of the Bidders to provide the Catering Hospitality Services as required.
9.3. The rejection of the Bidder on technical grounds will be based on the failure to meet eligibility
requirements/non-submission of required documents as proof.
9.4. Cover"B" consisting of Price Bid of only those Bidders, who have fulfilled the eligibility
criteria specified in clause 6 and 9.2 above will be opened on 18.06.2016 at 3.00PM. and the
covers containing the Price Bid of the Bidders who do not fulfil the eligibility criteria will not
be opened and their Tender stands rejected.
9.5. Any claims or disputes raised by the unsuccessful Bidders in respect of selection process and
non-awarding of Contract will have no legal validity and will not be enforceable against the
CBIT/MGIT/CBES as the case may be.No future correspondence will be entertained
regarding the disqualification/rejection of Tender/BiD
9.6. The Chairperson, D & P Committee, CBES reserves the right to accept or reject any / or all the
Tenders without assigning any reason/s whatsoever. The Chairperson, D & P Committee also
reserves the right to cancel the selection process for award of the Contract at any time. The
decision of the Chairperson, D & P Committee is final in this regard and binding on all the
Bidders.
10.
PENALTY CONDITIONS:
10.1 The Service Provider should ensure
a. Timeliness of Service
b. Tidiness of Surroundings
c. Wearing of Uniform by Service Provider's Employees while on duty
Page 11 of 35
d. Quantity and Quality of Food as per Menu specified in the agreement.
e. Polite Behavior and Courtesy of Service Provider's Employees towards Staff,
Students and Boarders.
f. Total prohibition of use of Gutka, Pan, Cigarettes/Beedis by its Employees.
g. PeriodicalMedical evaluation of the Kitchen & Servicing Staff.
h. That all the garbage disposal is undertaken by the ServiceProvider himself as per MCH
rules.
10.2The Performance of the Service Provider in the above CateringServices will be assessed
every fortnight by a 'Food Committee' constituted
for the purpose by
CBIT/MGIT/CBES as the case may be with Staff and StudentsandPayment of Bills
will be in accordance with the performance index on a 10-point scale.
10.3The Service Provider will abide by the ratings given by the 'Food Committee' and the
schedule of payment for different ratings are as under
≥9
- 100%
≥8 and<9
- 95%
≥7 and <8
- 90% and if the rating is
<7 - the Contract is liable to be terminated.
10.4Student's feed -back will also be obtained directly on a 5-point scale as part of a food
survey report. If the rating is below 2.3 a penalty of 5% of the Bill amount will be
imposed , independent of the schedule of payment mentioned in (10.3) above. If the
rating is below 2.3 five times in a year, the Contract is liable for cancellation.
10.5 If the Contract is terminated for the reason(s) mentioned in 10.3 and/or 10.4 above, the
performance security will be forfeited .
11. DUE DATES:
The important due dates are mentioned below:
Downloading of Tender schedule
From 22.05.2016 to08.06.2016 (4.00 pm.)
Last date for submission of sealed
Tenders
Opening of Tenders
Upto4.00 pm. on 10.06.2016
a. Cover 'A' containing the Eligibility Criteria
(Technical Bid) on 11.06.2016 at 3.00 pm..
b. Cover 'B' containing the Price Bid of eligible
Bidders on 18.06.2016 at 3.00 pm.
If any of the above dates / times are postponed, the Bidders will be intimated .
Page 12 of 35
12. VALIDITY OF THE PRICE BID:
The rate/s quoted in Price Bid shall remain valid for a period of One Year from the date of
execution of the agreement between the Bidder and CBIT/MGIT/CBES as the case may be .
13. GENERAL TERMS & CONDITIONS:
1. The Service Provider will cover all the jobs specified in the "Scope of Work".
2. The word 'Services' wheneverused means the Services indicated in the Scope of Work.
3. The Service Provider should ensure their strict supervision of the Staff and on the quality of
Services provided round the clock and also ensure to coordinate with the Officer
nominated for the purpose by CBIT/MGIT/CBES as the case may be.
4. The Service Provider shall have adequate communication facilities to communicate with
CBIT/MGIT/CBES officials as the case may be and materials to be used shall be as per
the schedule attached to the Service agreement.
5. The Service Provider shall properly deploy their personnel for various kinds of work
enumerated in Scope of Work.
6. The Service Provider shall furnish such of the statements related to deployment of
personnel to the officer nominated to coordinate with them by CBIT/MGIT/CBES as the
case may be as and when called for.
7. The Service Provider shall provide at his own cost proper uniforms for their personnel to be
approved by CBIT/MGIT/CBES as the case may be.
8. The personnel so deployed shall be issued with photo-identity cards provided by the
Service Provider under his signature, company's name and seal, which shall be displayed by
them while on duty.
9. The Service Provider shall ensure that all the security regulations of CBIT/MGIT/CBES
as the case may be, are strictly adhered to and complied with by the persons engaged by
him to provide the Service. Any violation of security regulations will be at the cost and risk
of Service Provider.
10. The Service Provider shall not engage any Sub-Contractor or transfer the Contract to
any other person in any manner.
11. The Service Provider will be Solely responsible for complying with various Labourand
other Laws as applicable from time to time in respect of personsemployed / engaged by him
and shall be solely responsible for any breach or violation of any or all of the provisions of
the such Laws.
Page 13 of 35
12. The Service Providerwill be solely responsible for any damage to property / premises of
CBIT/MGIT/CBESas the case may be due to negligence or otherwise of his employees.
13. The Service Provider shall be personally responsible for any theft, dishonesty,
and/ordisobedience on the part of personnel employed by him for providing theServices
under this Tender.
14. The Service Provider should execute the work as per the scope of work under his own
supervision or should have his own supervisor(s) who should be accessible over Mobile
Phone.
15. The Service Provider will have to observe the rules and regulations as laid down by the
Municipal Corporation of Respective locations for preservation of health and hygiene and
also meet theStatutory requirements of the State/ Central Government regulations
regarding Payment of Minimum Wages, Provident Fund, ESI and any other payments
etc., as applicable from time to time .
16. The persons employed by the Service Providerfor providing Services under the agreement
will be employees solely of the Service Provider. CBIT/MGIT/CBES as the case may be
will have no privity of Contract with such employees nor will they be entitled to any
access/dealing with CBIT/MGIT/CBES as the case may be at the time of accidents for any
reason or for any compensations that may arise out of any provisions of applicable Laws,
the settlement of which shall be the sole responsibility of the Service Provider.
17. The Service Provider has to insure the Staff working with him at his own cost if required
under any Laws in force.
18. The Service Provider will ensure that the Equipment and Furniture and Fixtures provided by
CBIT/MGIT/CBES as the case may be are not in any way damaged, misused or mishandled.
Any Equipment / Items provided to the Service Provider which are damaged will be
replaced/ got repaired by the Service Providerat his own cost.
19. In the event of any breach and/ or failure on the part of the Service Provider to comply with
the terms & Conditions of the Agreement, the Contract will be terminated forthwith.
CBIT/MGIT/CBES as the case may be also reserves the right to cancel/suspend the
Contractual period for any reason whatsoever without assigning any reason and no liability
shall be incurred by CBIT/MGIT/CBES as the case may be in the event of the aforesaid
cancellation/suspension. However, under normal circumstances 30 day's notice shall be
given intimatingthe cancellation/suspension.
20. The Service Provider will be solely responsible for complying with various Labour&
otherLaws as applicable from time to time in respect of persons so employed / engaged by
him to provide the Services as per the agreement signed under this Tenderand shall be solely
responsible for any breach or violation of any or all of the provisions of the Labour & Other
Laws as applicable from time to time.
Page 14 of 35
14. DISPUTES:
All disputes and differences of any kind whatever arising out of or in connection with the Service
Agreement, during or after completion of Contract will be settled amicably (by negotiations) and
the decision of CBIT/MGIT/CBES as the case may be shall be final in all such matters and shall
be binding on the Service Provider.
15. DISCLAIMER:
15.1. Neither CBIT/MGIT/CBES as the case may be nor its employees make any representation or
warranty as to the accuracy reliability or completeness of the information in this Tender
schedule and it is not possible to consider the investment objective , financial situation and
particular needs of each Party who reads or uses this Tender Schedule. Certain Prospective
Bidders may have a better knowledge of the scope of work than others. Each Prospective
Bidder should conduct his or her own investigations and analysis and check the accuracy,
reliability and completeness of the information in the Tender schedule and obtain independent
advice from appropriate sources.
15.2. Chairperson, D &P Committee reserves the right to reject any or all the Bids submitted in
response to this Tender Notification at any stage without assigning any reason/s whatsoever.
15.3. Chairperson, D &P Committee reserves the right to change any or all of the provisions
contained in this Tender Document as deemed necessary.
16. REJECTION OF TENDERS:
16.1. The Chairperson, D &P Committee reserves the right to cancel the Tender process and reject
all Tenders at any time prior to the award of Contract without assigning any reason/s. CBES
does not incur any liability on account of such cancellation or rejection as against affected
Bidder/s or any obligations to inform the affected Bidder/son the grounds of acceptance or
rejection.
16.2. No Bidder is entitled to withdraw its/hisoffer submitted. In case of such withdrawal, the
EMD deposited along with the Tender schedule shall stand forfeited.
17.
For breach of any of the conditions prescribed in the Tender or as specified by the CBES from
time to time, the EMD is liable to be forfeited. Decision of the Chairperson, D &P
Committee, CBESin the regard is final and binding on the Bidder/s.
Page 15 of 35
REQUIREMENT
The following Services are required as per the details given under Price Bid in Page Nos. 17 to 22 for
the three (3) Campuses:
A. Catering Services in Canteen for 5500 Staff and Students of CBIT and running a Food Court at
CBIT.
B.
Catering Services in Canteen for 4000 Staff and Students of MGIT and running a Food Court at
MGIT.
C.
Catering Services in Hostel Mess for 500 Boarders at CBES Hostel (Boys) .
Page 16 of 35
PRICE BID
The Bidder may quote for one or more of the Campuses. However the Bidder has to quote
separately for each Campus as provided below)
In cover ''B"
The following Catering Services are required in the specifications mentioned hereunder for the three (3)
Campuses.
MENU TO BE SERVED IN 3 CAMPUSES
A) For about 5,500 Staff & Students at CBIT :
1. Menu to be served in the canteen
Sl.No
Item
Qty.
Rate Rs.
TIFFINS
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Idly plain with Sambar and Chutney
Vada with Sambar and Chutney
Palin Dosa with Sambar and Chutney
Masala Dosa with Sambar and Chutney
RavvaDosa with Sambar and Chutney
Onion Dosa with Sambar and Chutney
Uttappam with Sambar and Chutney
Upma with Sambar and Chutney
Tomato Bath with Sambar and Chutney
Pesarattu with Sambar and Chutney
Puri with Curry and Chutney
Aloo Bonda with Chutney
Mysore Bajji with Chutney
Pongal with curry
2 Nos.
2 Nos.
1 No
1 No
1 No
1 No
1 No
200 Gms
150 Gms
1 No
3 Nos.
2 Nos.
4 Nos.
250 grams
1
2
3
SNACKS
MirchiBajji/Aloo Bajji/Masala Vada
Veg Manchuria 8 Nos.
Veg. Palavwith curry
4 Nos.
250 grams
250 grams
4
Bread Palavwith curry
250 grams
5
PeasePalavwith curry
250 grams
6
7
Bismillah Bath
Pulihura
250 grams
250 grams
Page 17 of 35
8
9
10
11
12
13
14
Tomato Rice
Coconut Rice
Jeera Rice
Rumali Roti with curry
Tandoori Roti with curry
Punugulu
Veg. Pakoda
250 grams
250 grams
200 grams
2 Nos.
2 Nos.
10 Nos.
250 grams
LUNCH
1
2
3
4
2 Nos.
200 Gms
200 Gms
300 Gms
5
Chapathi with Curry
Curd Rice with pickle
Lemon Rice
Plate Meals with sambar/Rasam,Dal,
Veg. Curry, Curd,Chutney and Papad
Plate Meals with Chapathi
6
7
CholeBatura
Veg Fried Rice
2 Nos
250 Gms
8
Veg Biryani
250 Gms
9
Veg. noodles
150 grams
10
Extra Rice
100 Gms
11
Extra Curd
Cup
300 Gms
BEVERAGES
1
2
3
4
5
6
Tea
Spl.Tea
Coffee / Nescafe / Bru
Milk
Fruit Juice
Fruit Salad
100 Ml
100 Ml
100 Ml
100 Ml
150 Ml
200 grams
(Signature of Bidder)
2)
Items to be served in the Food Court:
S.No.
1.
2.
3.
4.
5.
6.
7.
Item
Qty
Rate Rs.
Tea
Coffee
Cold Coffee
Milk Shakes
Burgers
Sandwich
Curry Puffs
Page 18 of 35
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18
Pastuer
Biskets
Cakes
Samosa
Water Bottles
Cold Beverages
Pijjas
Cup Cakes
Ice Creams
Cut Fruits
Any other items with rates
(specify below )
i.
ii.
iii.
iv.
v.
vi.
vii.
(Signature of Bidder)
Note : If any other items are required to be included in the menu after finalizing the contract, the
quantity and price of such items may be decided through mutual discussion between the Food
Committee and the Successful Bidder.
Rent Offered for:
1. Infrastructure Facilities – Rs______________ /-per Month.
2. Equipment and Furniture & Fixtures - Rs______________ /-per Month.
Page 19 of 35
B)
For about 4,000 Staff & Students at MGIT:
1. Menu to be served in the canteen
S.No.
1.
2.
3.
4.
5.
6.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Item
Quantity
BEVERAGES (ALL DAYS)
Tea (Ordinary)
100 ml
Special Tea
100 ml
Coffee Ordinary
100 ml
BRU/Nescafe
100 ml
Milk
100 ml
Fruit Juice
150 ml
TIFFINS
Idly with Sambar & Chutney
2 Nos.
ar and with
Chutney
Upma
Chutney
200 Grams
Masala Dosawith Sambar and Chutney
1 No
Onion Dosa with Sambar and Chutney
1 No
Plain Dosa with Sambar and Chutney
1 No
Utappam with Sambar and Chutney
1 No
Puriwith Curry and Chutney
3 Nos.
Pesarattuwith Sambar and Chutney
1 No
Rice Pongal
200 gms
Tomata Bath
150 gms
Vada with Sambar and Chutney
2 Nos.
Mysore Bajji with Chutney
4 Nos.
Alu Bonda
2 Nos.
Chapathi with Curry
2 Nos.
RavvaDosa with Sambar and Chutney
1 No.
Parata with Curry
2 Nos.
Bread &Omlet
1 No.
LUNCH
Veg. Biryani with Curd & Chutney
Egg. Biryani with Gravy
Veg. Fried Rice
Egg Fried Rice
Veg. Noodles
Egg. Noodles
Zeera Rice with Curry
Tomato Rice
Lemon Rice
Curd Rice
Plate
Meals
with
Vegetable
Curry,Sambar/Rasam, Dal, Chutney,
Curd and Papad
Rate Rs.
250 grams
200 grams
250 grams
200 grams
200 grams
200 grams
200 grams
200 grams
200 grams
200 grams
300 grams
Page 20 of 35
12.
13.
Extra Rice
Extra Curd
100 grams
1 Cup
SNACKS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
MirchiBajji
Dhai Vada
Onion Pakoda
GobhiManchuriya
Veg. 65
Veg. Manchuriya
Chat
PavBaaji
PaniPuri
Fruit Custard
Ice Cream
4 nos.
2 Nos.
250grams
6 pieces
6 pieces
8 pieces
200 grams
200 grams
10 Pieces
250 grams
(Signature of Bidder)
2)
Items to be served in the Food Court :
S.No.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Item
Tea
Coffee
Cold Coffee
Milk Shakes
Burgers
Sandwich
Curry Puffs
Pastuer
Biskets
Cakes
Samosa
Water Bottles
Cold Beverages
Pijjas
Cup Cakes
Ice Creams
Cut Fruits
Any other items with rates (specify below )
i.
ii.
iii.
iv.
Qty
Rate Rs.
(Signature of Bidder)
Note :
If any other items are required to be included in the menu after finalizing the contract, the quantity and price of such
items may be decided through mutual discussion between the Food Committee and the Successful Bidder .
Rent Offered for:
1. Infrastructure Facilities - Rs______________ /-per Month.
Page 21 of 35
2. Equipment and Furniture & Fixtures -Rs______________ /-per Month.
C) For about 500 boarders at CBES Hostel (Boys) Mess.
Day-wise Menu to be served
Day
Break fast
Lunch
Snacks
Dinner
Monday
Idly(4), palli chutney,
sambar , Milk/Tea/Coffee
Plain rice, Alu curry,
PalakuraPappu,
Fryums, Rasam,
Egg, Curd.
Biscuits(4),Tea
Plain rice, Pulka(2),
Mixed Veg curry,
Sambar, pickle,
Curd, Banana.
Tuesday
Poori(3), Chole Masala,
Milk/Tea/Coffee
Plain rice, Brinjal
Curry, Dosakaya
Pappu, Sambar,
Fryums, Egg, curd.
Aloo Bajji
(3 Medium
Size),Tea
Wednesday
Wada(3),Putnalu Coconut
Chutney, Allam Chutney,
Milk/Tea/Coffee
Samosa (3), Tea
Thursday
Tomato
bath/Upma,PalliputnaluC
hutney, Sugar
Milk/Tea/Coffee
Plain rice,
Thotakurapappu,
Drumstick tomato
curry, Rasam, Egg,
curd.
Plain rice, Beans carrot
curry,
Gongurapappu,
Sambar, Fryums, curd.
Plain rice, Pulka(2),
Cauli Flower
Tomatocurry,
Miriyalarasam,
Chutney, curd,
Banana.
Plain
rice,bendimasala,sam
bar,
Chutney, Fryums,
curd,banana.
Plain rice, Pulka (2),
Egg Porutu,
Pappucharu,
Pickle, Curd, Banana.
Friday
Mysore bajji(4),chutney,
Milk/Tea/Coffee
Plain rice,
BeerakayaSanagapapp
u Curry, Dondakai
Fry, rasam, Egg,
Curd.
Punugulu(6minimu
m Size), Tea
Plain rice, gutthi
Vankaya curry,
Rasam, Pickle,
Fryums,
Curd, Banana
Saturday
Samiyaupma,
Chutney,
Milk/Tea/Coffee
Plain rice, Dosakaya
Tomato curry,
GoruChikkudu Fry,
Sambar, Fryums, Egg,
Curd.
AratikaiBajji(3),Te
a
Plain rice, Pulka(2),
dondakai masala
cuury, Sambar,
chutney,
Curd, Banana
Sunday
Chapathi(2),Alukurma,M
ilk/Tea/Coffee
Plain Rice, Pulka(2),
Tomato Pappu,
cabbage beans Fry
,Sambar, Chutney,
Fryums, Egg, Curd.
Puff, Tea
Veg Biryani, Plain
Rice, Chicken
curry(150gms), Aloo
Kurma, Raitha,
Sweet,
Rasam,
Curd, Banana
Onion
Pakodi(50gms),
Tea
Price quoted per head per day for the above menu Rs.____________
(Rupees_________________________________________________) inclusive of all taxes
(Signature of Bidder)
Note :
If any other items are required to be included in the menu after finalizing the contract, the quantity price
of such items may be decided through mutual discussion between the Food Committee and the
Successful Bidder.
Rent Offered for:
1. Infrastructure Facilities - Rs______________ /- per Month.
Page 22 of 35
2. Equipment and Furniture & Fixtures -Rs______________ /-per Month.
BID SECURITY (EMD) FORM
(To be executed byany Scheduled Bank in India and having at least one branch in Hyderabadseparately
for each campus)
Whereas__________________________ (herein after called "the Bidder") has submitted its/hisBid
dated......................(date) for provision of Catering Services to CBIT/MGIT/CBES and to run Food
Courts at CBIT/MGIT(herein after calledthe " Bid")
KNOW ALL MEN By these present that WE ______________________________ of
________________ having our Registered office at .......................................(hereinafter called the
"Bank") are bound unto the CBIT / MGIT / CBES (hereinafter Called "CBIT / MGIT / CBES") in
the sum of Rs. __________(Rupees __________________________________) for which payment
well and truly to be made to the said CBES itself or its successors and assignees by these presents.
The Conditions of these obligations are:
1.If the Bidder withdraws its/his Bid during the period of Bid validity or
2. If the Bidder, having been notified of the acceptance of its Bid by the CBES during the period of Bid
validity
a.
Fails or refuses to Execute the Agreement as required within 15 days of receipt of
LoI from CBIT / MGIT / CBES; or
b.
Fails or refuses to furnish the performance security, in accordance with the Bid
requirement within the stipulated time of 15 days.
We undertake to pay CBIT / MGIT / CBESup to the above amount upon receipt of its first written
demand without the CBEShaving to substantiate its demand, and without recourse to the Bidder,
provided that in its demand , CBIT / MGIT / CBESwill note that the amount claimed by it is due to
it, owing to the occurrence of one or both of the two conditions above mentioned, specifying the
occurred condition or conditions.
This guarantee will remain in force up to and including 60 days after the period of the Bid validity
i.e., up to _________ and any demand in respect thereof should reach the Bank not later than the
above date.
Place:
Signature of the Bank
Page 23 of 35
Date:
and seal
PERFORMANCE GUARANTEE FORM
(To be issued by a scheduled bank, having a branch in Hyderabad, to be separately executed for each
Campus)
To: ....................................(Address of CBIT/MGIT/CBES)
WHEREAS ......................(Name ofService Provider) (hereinafter called "Service Provider") has
undertaken, in pursuance of LoIdated _______ issued by you, to provide CateringServicesto you and
WHEREAS it has been stipulated in the said LoI, that the Service Providershall furnish to you a
performance guarantee from a Scheduled Bank for the sum specified therein as security for compliance
with the performance obligations of the Service Providerunder the Tender / Service Agreement.
WHEREAS we have agreed to give the Guarantee on behalf of the Service Provider:
THEREFORE WE hereby affirm that we as Guarantors are responsible to you, on behalf of the Service
Provider, up to a total amount of Rs.________ (Rupees _______________________) and we undertake
to pay you ,upon your first written demand declaring the Service Providerto be in default under
Rs._________(Amount of Guarantee) as aforesaid without your needing to provide or to show grounds
or reasons for your demand or the sum specified therein.
This guarantee is valid until the ..............(Day)of....... (Month) ......... (Year)(Date)
Place:
Signature of the Bank
Date:
and seal
Page 24 of 35
Service Agreement Form
(To be executed separately for each Campus on Rs.100/- non-judicial Stamp Paper )
THIS AGREEMENT made on this the ......(day)of ............ (month)........(Year).
BETWEEN
Chaitanya Bharathi Institute of Technology (hereinafter referred to as "CBIT" of the first part
representedby its__________(Designation) by Mr./Mrs. _____________________________________
Son/Daughterof Mr.______________________________ aged _______ Years residing at
___________________
AND
______________________________ (hereinafter referred to as " Service Provider") of the second part
represented by its ____________ (Designation) Mr./Mrs.____________________________________
Son/Daughter of Mr.______________________________ aged _______ Years residing at
___________________
WhereasCBES called for Open Competitive Bid vide Tender Notification Ref. No. CBES/D&P/
CS/2016 dated 21.05.2016 for providing Catering Services for the three (3) Campuses CBIT,MGIT and
CBES Hostel (Boys) and Food Courts at CBIT and MGIT at Gandipet, Hyderabad - 500 075 and
whereas ____________________ submitted its/his Bid against said notification and was issued Letter
of Intent (LoI)No. __________Dt._________ for providing CateringServicesin canteen and / orFood
Court at CBIT Campus to cater to 5,500 Staff and Students, and the Service Providerhas agreed to
provide the said Servicesas per the menu & rates as per schedule I enclosed to this agreement, and the
Service Providerhas submitted Bank Guarantee (BG)for an amount of RS.________ (Rupees
_________________ only) vide BG No: ...............Dt. ...............issued by .................. (Name of the
Bank & Branch),which is valid up to .................as Performance Guarantee for the Services to be
provided under this agreement.
This agreement witnesseth as under.
1.
TERMS AND CONDITIONS:
2.1.
The Service Provider shall provide Catering Services (Breakfast, Lunch, Tea, &
Snacks) to about 5,500 Staff & Students at CBIT Campus at Gandipet, Hyderabad, as
per the menu listed in the appended schedule-Iat the rates mentioned therein (inclusive
of all Taxes). The specifications, quality and brand of materials to be used (perishable
and non-perishable items) shall be as stipulated in the Tender document.
Page 25 of 35
2.2.
The Service Providershould not change the menu listed in schedule-I without
explicit permission from the concerned authorities of CBIT. The Service Provider
should oblige any minor changes to the menu suggested from time to time by the
concerned CBIT authorities within approved rates as per the schedule -I attached
herewith and forming part of this agreement.
2.3.
The Service Provider will ensure that the cooked and uncooked food is stored
properly and no stale food is served. In case of any food poisoning, the Service Provider
will be held solely responsible and will be penalized besides facing legal action as may
be appropriate.
2.4.
The Service Provider should execute the work as per the 'Scope of Work' as detailed
in the Tender Document under his own supervision. No sub-Contracting is permissible.
2.5.
The Service Providershould employ sufficient number of supervisors and other Staff
in the Dining Halls and Kitchen, and deploy them for various kinds of work enumerated
in 'Scope of Work' in an efficient manner. The personnel so deployed will be issued with
proper uniform(as approved by CBIT) by the Service Provider, and photo-identity cards
under its/his signature, company's name and seal, which shall be displayed by such
personnel while on duty. The Service Provider shall furnish such of the statements
related to deployment of personnel as and when called for, to the concerned authorities
of CBIT.
2.6.
The persons so employed by the Service Provider for providing Services under the
agreement will be employees solely of the Service Provider. CBIT/MGIT/CBES
as the case may be will have no privity of Contract with such employees nor will
they be entitled to any access/dealing with CBIT/MGIT/CBES as the case may be
at the time of accidents for any reason or for any compensations that may arise out
of any provisions of applicable Laws, the settlement of which shall be the sole
responsibility of the Service Provider.
2.7. The Service Provider will be Solely responsible for complying with various Labour&
other Laws as applicable from time to time in respect of persons so employed / engaged
by him and shall be solely responsible for any breach or violation of any or all of the
provisions of the labour& otherLaws as applicable from time to time.
2.8. The Service Provider will have to observe the rules and regulations as laid down by the
Municipal Corporation of Respective locations for preservation of health and hygiene
and also to meet the statutory requirements of the state/central Government regulations
regarding Payment of Minimum Wages, Provident Fund, ESI, PT, TDS, VAT, Service
Tax etc., as applicable from time to time .
2.9.
The Service Provider has to insure the Staffworking with him at his own cost as
may be required under any law in force.
2.10.
The Service Providershall ensure all the security regulations of CBIT, are strictly
adhered to and compiled with by the personnel engaged by him to provide the Services
under this agreement . Any violation of security regulations will be at the cost and risk
of the Service Provider.
Page 26 of 35
2.11.
The Service Providershall ensure for strict supervision of the Staff employed by him
and on the quality of the Services provided under this agreement and shall also ensure
to coordinate with the concerned authorities of CBIT.
2.12.
The Service Providershall be personally responsible for any theft, dishonesty,
and/or, disobedienceon the part of personnel employed by him forrendering Services
under this agreement.
2.13.
The Service Providerwill carry out regular cleaning and maintenance of Dining
Halls, Kitchen Equipment and Utensils. Procurement and utilization of quality cleaning
materialfor Dining Halls, Kitchen, Kitchen Equipment and Utensils is the responsibility
of the Service Provider and the cost is included in the rate quoted.
2.14. The Service Provider shall not engage any Sub-Contractor or transfer the Contract
to any other person/firm/company in any manner.
2.15. The Service Providerwill ensure that equipment/furniture and fixtures/ provided by
CBIT are not in any way damaged , misused or mishandled. if any damage occurs to
such Equipment/ Furniture and Fixtures the same will be replaced /got repaired by the
Service Provider at his own cost.
2.16.
The Service Provider shall be solely responsible either for any injury, damage,
accident to personal employedby him or for any loss or damage to the Equipment/
Property in the areas of work as a result of negligence/carelessness of said personnel of
Service Provider.
2.17.
The Service Provider will pay for the costofElectricity, and Water consumed in the
Kitchen, Dining Halls and Food Courts as per the approved rates of charges by
concerned Government authorities.
3. DISPUTES:
In case of disputes or differences at any time between the parties of this agreement in
respect of the Catering Services, they shall be resolved in accordance with and subject to the
provisions of Indian Arbitration Act1940, and courts at Hyderabad shall have jurisdiction in all
matters arising out ofor in connection with this agreement. Further, this agreement is subjected
to Laws of India alone.
4. PENALTY CONDITIONS:
4.1 The Service Provider should ensure
a. Timeliness of Service
b. Tidiness of Surroundings
c. Wearing of Uniform by Service Provider's Employees while on duty
d. Quantity and Quality of Food as per Menu specified in the agreement.
Page 27 of 35
e. Polite Behavior and Courtesy of Service Provider's Employees towards Staff,
Students and Boarders.
f. Total prohibition of use of Gutka, Pan, Cigarettes/Beedis by its Employees.
g. Periodical Medical evaluation of the Kitchen & Servicing Staff.
h. That all the garbage disposal is undertaken by the Service Provider himself as per
MCH rules
4.2 The Performance of the Service Provider in the above CateringServices will be assessed
every fortnight by a 'Food Committee' constituted for the purpose of CBIT with Staff and
Students. And, Payment of Bills will be in accordance with the performance index on a 10point scale.
4.3The Service Provider will abide by the ratings given by the 'Food Committee' and the
schedule of payment for different ratings are as under
<7 4.4
≥9
- 100%
≥8 and<9
- 95%
≥7 and <8
- 90%and if the rating is
the Contract is liable to be terminated.
Student's feed -back will also be obtained directly on a 5-point scale as part of a food
survey report. If the rating is below 2.3,a penalty of 5% of the Bill amount will be
imposed , independent of the schedule of payment mentioned in 4.3 above. If the rating is
below 2.3 five times in a year, the Contract is liable for cancellation.
4.5 If the Contract is terminated for the reason(s) mentioned in 4.3 and/or 4.4 above, the
performance security will be forfeited
5.0 TERMINATION OF CONTRACT:
5.1
In the event of any breach and/ or failure on the part of the Service Provider to comply
with the terms & conditions of this agreement, the Contract will be terminated
forthwith. CBIT also reserves the right to cancel/suspend the contractual period for any
reason whatsoever without assigning any reason and no liability shall be incurred by
CBIT in the event of the aforesaid cancellation/ suspension. However, under the normal
circumstances, CBIT will give 30 days notice before the said cancellation/suspension.
In addition, if the Contract is cancelled , the performance security will be en-cashed and
forfeited.
Page 28 of 35
In witness whereof the parties here to have caused this Agreement to be executed in
accordance with their respective regulations on the ____day, ______month AND _____ year
above written.
Signed, and delivered by party of the
Signed, and delivered by party of the
Second Part
FirstPart
for( Name of the Service Provider)
forCHAITANYA BHARATHI
INSTIUTE OF TECHNOLGOY
Signature :
Name
:
Designation :
Service Provider seal:
Place: Hyderabad
Date:
IN THE PRESENCE OF
1. _________________
(Signature)
Signature :
Name
:
Designation :
CBIT seal:
Place: Hyderabad
Date:
IN THE PRESENCE OF
1. _________________
(Signature)
Nameand Address:
Nameand Address:
2. _________________
(Signature)
Name and Address:
2. _________________
(Signature)
Name and Address:
Page 29 of 35
Bid letter form
IN COVER'C'
From:
(Name and Address of the Bidder)
To:
CHAITANYA BHARATHI EDUCATIONAL SOCIETY (CBES)
D.No: 3-5-925/2B, Keshava Memorial High School Lane,
Near Masjid,Narayanguda, Hyderabad-500029, Telangana
Sir,
Having examined the bidding documents and amendments there on, we the undersigned, offer to
provide Catering Services in the canteens of CBIT ,MGIT and CBES Hostel (Boys) Mess and to run
Food Courts at CBIT and MGIT in conformity with the terms and conditions of the bidding document
and amendments thereon in response to your Tendernotification No.CBES/D&P/CS/2016, dated
21.05.2016 issued in _________ (Newspapers) and submit herewith our Bid in Cover "C" containing
therein Technical Bid in cover "A" and PriceBid in cover "B".
We undertake to provide the above CateringServicesand to run Food Courts as assigned in conformity
with the above bidding documents and in accordance with the rates quoted in the PriceBid submitted
by us.
If our Bid is accepted, we undertake to:
a) Provide Catering Services and run Food Court/saccording to the specifications and rates in the
schedules in the Bid document,
b) Submit the performance guarantee from a scheduled bank in accordance with Bid requirements
for the due performance of the Contract,
c) Execute the service agreement as required under this Tender and
d) Agree to abide by the Bid conditions, which remain binding upon us during the entire Bid
validity period and Bid may be accepted any time before the expiration of that period.
We understand that you are not bound to accept the lowest or any Bid you may receive, nor to give any
reason for the rejection of any bid, and that you will not defray any expenses incurred by us in bidding.
Place:
Signature of the Bidder
Date:
and seal
Page 30 of 35
PARTICULARS OF THE BIDDER
IN COVER 'A'
1
Name of the Organization
2
Year of establishment
3
Registered Office Address
4
Phone No.
5
Fax No.
6
Email
7
Total No. of branch offices in
Telangana / A.P
8
Whether caterers
Yes/NO
Page 31 of 35
IN COVER 'A'
Turnover details for the last three (3) Financial Years:
Financial
Year
Names of the major Organizations to whom
Services provided
Service provided
to No. of People
per month
Turnover for
the year
(Rs. in
Lakhs)
2013-14
(Audited)
2014-15
(Audited)
2015-16
(Provisional)
Signature of the Bidder
Signature of the Chartered Accountant
with Name and CP No. & Seal with address
IN COVER 'A'
List of Major Customers served in the last three (3) years
Sl.
No
Customer'sfull address with
Name of Contact Person and
Phone Number
Year of
supply
Catering Service
provided to No. of
People per month
Value of Catering
Services rendered
(Rs. in lakhs)
Signature of the Bidder
Page 32 of 35
Specification of Quality & Brand to be used of PERISHABLE
AND NON-PERISHABLE ITEMS
S.No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
Item
Rice
Oil(Refined Sunflower)
Dal Arhar
Dal Chana
Dal Moong(Pesarapappu)
Dal Urad (Gundu)
Rajma
Kabuli Chana
Idly Ravva
Suji
WhaeatRavva
Salt(Crystal)
Salt(Table)
Mirchi Powder
Haldi(Turmeric powder)
Dhaniya Powder
Musturd
Zeera
Red Chilly
Hing/100gms
Lavanga/100gms
Elachi/100gms
Patta/100gms
Sugar
Jagri
Tea Powder
Coffee Powder
Cooking Commercial Gas
Soya Chunks
Maida
Basin
Cor Flour
Tamarind
Ground nut
Putnala Dal
Dry Coconut
Azinamoto
Rasam Powder(100 gms)
Sambar Powder (100gms)
Dalda
Brand
One year Old Sonamasuri
Crystal,Golddrop,Aadhar
Grand One
Grand One
Grand One
Grand One
Grand One
Grand One
Grand One
Grand One
Grand One
Annapurna/Tata
Annapurna/Tata
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Grand One
Standard Grade
Red Label/Taj Mahal
Broke bond Green Label
HP/INDIAN Gas 19 Kg
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Page 33 of 35
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
S.NO
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Cashew
Vermicelli
Saboodana
Pure Ghee(Durga)
Pickles
Chole Masala
Chat masala100gms)
Namkin(100 gms)
Biscuits Pkt
Noodles
Chekki Atta
KasuriMethi/Pkt
Fresh Mutter
Chilly Sauce
Tomato Sauce
Soya Souce
Black Paper
Eating Soda
Rice Flaks
Item
Bread
Butter
Jam
Eegs Each
Vegetables
Onion
Garlic
Ginger
Milk(Toned)
Panner
Curry Leaves
Coriander
Green Leafy Vegetables
Potatoes
Pepper
Coconut full
Green Chillies
Butter Chiplet (10gms)
Curd
Carrot
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Haldirams/Everest
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Standard Grade
Brand
Modern
Amul
Kissan/Frutop
Grade A
Fresh
Fresh
Fresh
Fresh
Fresh
Fresh
Fresh
Fresh
Fresh
Fresh
Fresh
Fresh
Fresh
Fresh
Fresh
Fresh
Page 34 of 35
CHECK LIST
Important:
The Bidder must ensure that the following documents detailed in the check list are furnished
along with the Bid document. The Bidder must also carefully go through all the contents of the
BID Document and any additional information/documents, required in addition to the items
listed in the check list below, shall also have to be furnished. Non furnishing of any required
information / document as per the Tender Document will lead to rejection of the bid.
S.No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
Documents
D.D. for Rs. 2000/- towards cost of Tender document
Details of EMD furnished
Amount RS.____________DD/BG No.________Date:
Issued by (Bank & Branch):
Technical Bid (in Cover A)
Price Bid (in Cover B)
Proof of experience in institutional Catering Services in the last 3
Financial Years i.e.,2013-14, 2014-15 and 2015-16.
Turnover Certificate for the last 3 years duly certified by a CA in
practice.
Satisfactory performance certificate from Clients
Copies of Documentary evidence of Constitution/ Legal status of
the Bidder as detailed below
a) Business Registration Certificate in the case of proprietary
concern.
b) Registered Partnership Deed in the case of Firm
c)Memorandum and Articles of Association in the case of
Company.
Copy of Registration Certificate
Copy of Latest three years Income Tax Returns field along with
copies of Audited Accounts
Copy of VAT/CST Registration
Copies of VAT/ CST Returns with Clearance Certificate from
concerned authorities
Power of Attorney, wherever applicable
Copy of Food License Certificate
Details Number of Employees and Labour Licence
List of present clientele with address & Phones numbers
Proof Experience in serving in Telangana/Andhra Food for at least
1 year (Work order copy/other relevant document)
Any other information/documents that are required in the tender
documents. (Specify)
i)
ii)
iii)
iv)
Enclosed
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Page 35 of 35
NOTE: All pages of the Bid documents must be serially numbered and signed.
Page 36 of 35