Event Technology Support Request
For Additional Information, please review the Event Technology Support F.A.Q.
Event Coordinator (must be UT Dallas faculty or staff):
Department or Group:
Event Coordinator Phone:
Cost Center Number:
Authority over Cost Center:
If you have multiple events on the same day, please fill out separate forms for each event.
If this will be a weekly or monthly recurring event, please provide a start and end date.
Name of Event:
Event Date:
Event Location*:
Expected Attendance:
Will there be press? :
Is this a VIP Event? :
(if yes, please account for extra time for the sound check)
Description of Event:
Equipment Needed:
Comments/Other Important Information:
*Facility reservations are the responsibility of the event coordinator/sponsoring department. For
complex events, please make sure you have the space reserved at least 1.5 hours before your event starts
and at least 1 hour after the scheduled end of the event for equipment setup and breakdown.
Room Reservation start time:
Room Reservation end time:
Event start time:
Event end time:
Equipment available for breakdown:
Sound/equipment check at**:
(We ask that sound checks be 30 minutes prior to an event to
ensure any problems can be addressed)
**Please note that due to classroom setups and other events, our staff will have to leave if no one has
shown up 15 minutes after the scheduled sound check time.
Choose one option for tech support below:
Requesting tech for setup and breakdown only ☐
OR
Requesting tech on site for event ☐
Have you reserved a captioning service for your event? Yes ☐
No ☐
Do you want all or portions of your event recorded? Yes ☐
No ☐
If you selected ‘Yes’, please fill out and submit a Video Services Event Request form
Please note that submitting this form does not guarantee a confirmation of your request
When finished, please email completed form to MEDIA@utdallas.edu
Requests must be received 6 business days before your event date.