EVENT SYNOPSIS - Senior Management briefing
Please email completed Event Synopsis in Word form only to: events.pr@une.edu.au
Name of proposed event or
Guest speaker name and topic
Detailed background and nature of
event (This section will expand as you
type.)
To distinguish ourselves by the quality of our student experience
To adopt innovative educational technology in support of student learning
To achieve international distinction in all our specialist fields of research
To maximise access to a quality higher education
To be a well-managed organisation that meets the expectations of students and staff
Which UNE strategic priorities are
addressed in the planning of this
event?
Please mark the appropriate box or
boxes with an ‘X’.
Other e.g. based on School business plan:
What event results do you anticipate
(This information is required for Council
reporting purposes)
What are the expected event outcomes
(This information is required for Council
reporting purposes and must be aligned
to the strategic priority above)
Who are the event stakeholders?
What key messages are you seeking to
convey through this event?
Proposed event details
Please confirm this does not clash with
events already on the UNE events
calendar, principal dates or public
holidays.
Date:
Time:
Duration:
Venue:
Event Owner
Name:
Position:
Email:
Phone:
Mobile:
Organiser/Host
Head of School/Director Approval
This event has been approved by the relevant HOS/Director (Y or N) *
Cost Centre Code *
Is it budgeted within your Faculty,
School or Directorate? Please advise
who is paying for this event.
Recommended University host
(If you are unsure who the University
host should be, please call Event team
on extension 2411)
Is the Chancellor or Vice-Chancellor
requested to attend, and in what
capacity?
Chancellor
Vice-Chancellor
Deputy Vice-Chancellor
Senior Exec (please specify)
HOS (please specify)
Other (please specify)
Please indicate who:
Chancellor
Vice-Chancellor
Speaker
Guest
Other (please specify)
Speaker
Guest
Other (please specify)
Nominate a preferred representative in
case the Chancellor or Vice-Chancellor
cannot attend
Preferred Chancellor representative
Preferred Vice-Chancellor representative
_______________________
_____________________________
Please list the times that the
Chancellor or Vice-Chancellor are
requested to arrive and speak
Chancellor Arrive:
Chancellor Speaking time:
Vice-Chancellor Arrive:
Vice-Chancellor Speaking time:
VIPs – refer to the definition UNE’s
event protocols (Link)
Please list:
Indicative categories: Please mark with an ‘X’
Proposed Master of Ceremonies
Proposed order of proceedings/run
sheet
Please include timings and confirm MC
Proposed guest / invitation list
Please list any VIPs and identify general
categories of guests. Or where available,
provide a full guest list as an attachment.
Updated 12 February 2014
UNE Council members
Alumni
Donors
Students
General Public
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Senior Executive
Heads of School
Directors
Academic Staff
Professional Staff
Media
Future Students
High Schools
Other – please specify:
Other / comments:
Anticipated attendance figures
Please be sure to use this check list out
of courtesy:
Number:
Proposed seating plan attached (if applicable)
• Please provide an official invitation for the Vice-Chancellor and Chancellor, this can
be emailed to events.pr@une.edu.au
Considerations on invitation:
• Are partners invited?
• What is the dress code for this event?
Venue Presentation Requirements
https://www.une.edu.au/staffcurrent/staff-services/it-services/adhoc-av-bookings
Include the event details on UNE Event
Calendar
Audio-visual assistance required (Y or N)
Include Parramatta Future Campus (Y or N)
Additional information: _____________________________________________
Yes / No (Please circle an option)
If Yes click here to complete the request
Other special arrangements
Attachments
EVENT TEAM TO COMPLETE
The following items are required to be
emailed to events.pr@une.edu.au by:
<INSERT DATE HERE>
• Exact time of arrival
• Exact time the speech starts
• Order of proceedings
• List of VIP attendees
• Apologies and recognitions
• Detailed dot points and speaking notes – any other special arrangements
Updated 12 February 2014
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If you cancel the event, the Event Owner MUST notify events.pr@une.edu.au immediately.
Please call the External Relations team on extension 2411 if you have any questions.
Please note: Fields marked with (*) must be completed before submitting this form.
Submitted by:
Name
Title
Faculty / School / Directorate
Date
Reviewed by the Vice Chancellor:
Approval/Declined
Professor Annabelle Duncan
Updated 12 February 2014
Date
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