Occupational Trainee Confirmation of Invitation and Sponsorship Obligations
Letter Template
LETTER WILL BE PLACED ON HR LETTERHEAD BY HRS
Click here to enter a date
Click here to enter title and full name
Click here to enter mailing address
By email: Click here to enter email
Dear Click here to enter title and surname.
I am very pleased to confirm your invitation to undertake an Occupational Trainee position
in the School of Click here to select a School for a period of Click here to enter number
months from Click here to enter start date to Click here to enter end date.
You are invited from insert institution by the University of New England to undertake work
as an Occupational Trainee to help towards the development of the ARC Discovery Project
st
st
from the 1 July 2013 to the 31 October 2013 under the supervision of Dr Mick Smith,
Senior Lecturer in English Literature.
The purpose and proposed outcomes of this visit include the following:
 Investigation of …
 Contribution to xx publications
 Guest lecture in …
As an Occupational Trainee at the University of New England, you will have access to the
UNE experimental facilities, including the Environmental Analysis Laboratory located in the
Agronomy and Soil Science building. All operational research costs will be funded by Dr Mick
Smith ongoing research enterprises. This letter confirms that your salary, living expenses
and travel will be funded by CAPES Research Council in Brazil.
We can confirm you have the satisfactory English proficiency, skills and work experience to
undertake the occupational trainee program and to comply with Work Health Safety
requirements.
As a representative for The University of New England, we understand the sponsorship
obligations and other sponsorship requirements and understand that our organisation is
bound by the sponsorship obligations and other sponsorship requirements with respect to
all primary and secondary persons that our organisation consents to in writing. [Include if
the nominee is bringing family members:] I note that you have listed Click here to insert
number family members who will accompany you to Australia. I can confirm that Click here
to insert names of family members will be considered by University of New England as
secondary persons to your application.
Click here to enter title and full name of School Admin contact person, Click here to insert
position title, will be available to assist you in any matters regarding your visit. Click here to
enter title and surname can be contacted on 6773 Click here to enter number or email Click
here to select School email address.
Please find terms and conditions for your signature attached. We request you return this
information to the above contact with a copy of the photo and personal details page of your
passport. You will also need to retain a copy of this correspondence for your visa
application.
Best wishes for an enjoyable and productive stay at UNE.
Yours sincerely
David Thorsen
Director, Human Resource Services
Terms and Conditions of Appointment




cc
I accept this offer of an honorary appointment at the level indicated above with the
University of New England in accordance with the Honorary Appointments Rule and
Honorary Appointments Procedures. I agree that the University is not bound by any
work I undertake outside my Honorary Appointment in any way and will not hold
them liable for any consequences arising from said work.
I agree that rights to Intellectual Property resulting from an honorary appointment to
UNE will be negotiated on a case by case basis and are subject to relevant Rules,
Policies and Procedures of the University. The University has no claim over
Intellectual Property in any work done outside the ambit of the University
appointment.
I agree to comply with UNE’s Travel Procedures if/when required by the University to
undergo travel under the Purpose of Appointment listed above.
I agree to familiarise myself with the Rules, Policies and Procedures of the University
(available on the University website) and to abide by them as they are amended,
varied or replaced from time to time. Failure to do so may lead to termination of my
appointment. I understand the University may review, vary or withdraw these Rules,
Policies and Procedures from time to time in their sole discretion. To avoid doubt,
unless otherwise stated, these Rules, Policies and Procedures do not form part of this
agreement and are not binding on the University.
_______________________________
__________________
Signature
Click here to enter full name
Date
Name – Head of School, School of …
Name – Executive Assistant/Resources Coordinator