Personnel Handbook Proposed Format
Introduction
Glossary of Terms - Robbin
1) Basic District Foundations
Board
00300 Purpose Statement
00400 Value Statements
10100 Acts of State Legislature
10200 Board Bylaws
10300 Board Members
11500 Term of Service
10400 Board Member Ethics
11600 Trustee Training
10500 Charter
10600 District Boundaries
10700 Indemnification
10800 Institutional Memberships
Athletics
Admission Charges for Home Intercollegiate Athletic Contests - Formerly 10900 Intercollegiate
Athletics
11200 Organization Chart - Randy
11000 Legal Status
11400 Temple College Foundation
2) Local Governance
Archived College Materials Collection - Robbin
00500 Emergency Health Care Info - Seth
Safety Program - Seth - 30-Day Comment Period-5/24/13
110200 Institutional Effectiveness
Committees/Councils
102200 IT Advisory Board
102900 Safety Security Committee
100200 Athletics Committee
Faculty
101400 Faculty Council - White - Awaiting Board Approval
102700 Professional Consultation Agreement - Mark
102500 Nursing Peer Review Committee
Student Focus
100600 Commencement Committee
Administrative Committees
100400 Classified Staff Committee
101200 Executive Cabinet
102600 Presidents Council
101000 Educational Services Council
Administrative Services Council
Curriculum
100100 Assessment Student Learning Committee - Jimmy Roberts - Renamed - Institutional
Effectiveness and Assessment of Student Learning Committee - Awaiting Board Approval
100800 Curriculum Committee
103200 TSI Advisory Committee
ELearning Advisory Committee (eLAC) - Formerly 100900 Distance Education
Advisory Committee
Employee Focus
101100 Employee Benefits Committee
Potential Policy Manual Review Committee
Reps from each division/department
Centers
Leadership
PT Faculty
Review policies annually in accordance with a maintenance plan
3) Business & Support Services
Faculty and Staff Parking Decals - Dan - Titled Parking and Traffic
Fixed Assets - Formerly 20300 Asset Management
20600 Collections of Funds - Van
21100 Disposal of Surplus Property - Gary - Awaiting Board Approval
22100 Grants and Contracts (Grants Contracts & 22200 Grant Seeking)
22300 Investments
Budgeting - Van/Gary
22600 Mail Service - Gary
23500 Student Org. Agency Accts
Purchasing - Van & Gary
30700 Computer Software Purchase - Van & Gary
Computers
20800 Computer Regulations - Now Title Computer Resources and Acceptable Use Policyl
20900 Computer Software Use - Gary
24700 Web Policy - Erin - Awaiting Board Approval
23900 Telephone System - Gary
Buildings
Facilities - Van
Facility and Equipment Use - Formerly titled Facility Equipment Private Use
Travel
24200 Travel Expense Reimbursement - Gary
24500 Use of College Vehicles - Dan
4) Personnel
Non-renewal of Contracts - Lee - 21-Day Comment Period
50300 Benefits - Randy
50400 Benefit Eligibility - Randy
Leave
50100 Annual Leave - Randy - Recently Approved
51500 Sick Leave - Randy - Recently approved
50900 FMLA - Randy
50500 Bereavement - Randy
51100 Faculty Leave Personal Business - Mark
41400 Jury Duty - Randy
Leave of Absence - Glenda
50700 Holidays and Work Days - Previously titled Duty Days Holidays - Randy - Awaiting Board
Approval
Insurance
50600 COBRA - Randy
51900 Workers Compensation - Randy
Retirement
51700 Texas Teacher Retirement System - Randy
51300 Optional Retirement Program - Randy
51600 Tax Sheltered Annuities - Randy
Other Benefits
51400 Retiree Benefits - Randy
50800 Employee Tuition - Randy - Titled Tuition Remission for Employees - 21-Day Comment Period
Ethics Statement- Robbin
24100 Tobacco Use - Mark
61800 Professional Development - Mark
110400 Staff Evaluation Process
20400 Cell Phone PDA
21000 Confidentiality Statement - Mark
21300 Drug Testing - Lee - Turned over to Randy - Wednesday 17th
22000 General Operational Procedures – Van (moved to Budgeting, except for Hours of Operation &
Cancellation of Work Day)
24000 Testifying Expert Witnesses - Randy
21600 Field Trips - Dan
40100 HIV - Randy - Previously titled AIDS - 21-day comment period
40300 Non-Exempt Classified Personnel System - Randy - Awaiting Board Approval
40500 Discipline, Suspension, Discharge - Lee - Awaiting Board Approval
40600 Drugs Alcohol - Glenda/Mark
40700 EEO - Randy
40800 Employee Resignation - Mark - Titled Resignation of Employees
40900 Employment of Personnel - Randy
41100 Grievance Procedure - Mark - Subcommittee final review
41200 Harassment - Randy
41300 Classified Staff Introductory Period - Randy
41500 Overtime Timeoff - Randy
41600 Preventing Sexual Harassment - Randy
41800 Selective Enforcement - Randy
42000 Salary Payments and Deductions- Randy
42200 Time Sheets - Randy
61900 Reduction in Force - Lee - Awaiting Board Approval
Salary Schedules - Randy - Awaiting Board Approval
80400 Curriculum Development Compensation - Awaiting Board Approval
80600 Faculty Load Policy - Mark - Awaiting Board Approval
80800 Parttime Overload Salary Schedule Guidelines
81400 Faculty Overload Policy - Combined with Parttime Overload Salary Schedule
5) Instruction
Credit Hours - Jimmy - 30-Day Comment Period - 5/24/13
Substantive Change - Jimmy - Wednesday 24th
Faculty Qualifications - Mark
61300 Faculty Office Hours - Lee - Formally Hours on Duty
61500 Intellectual Property - Mark
61600 Outside Work and Responsibilities - Mark - Awaiting Board Approval
62000 Suspension Discharge Appeals - Titled The Hearing Committee for Suspension/Discharge
Appeals - Lee - Awaiting Board Approval
62100 Tenure - Mark
60100 Academic Freedom - Mark
60300 Faculty Development Leave Grant - Mark
70100 Academic Appeals - Mark
70200 Attendance - Mark
70300 Book Adoption – Incorporate into Textbook Adoption Policy - Mark
70400 Class Rolls Grade Books - Carey - Titled Class Rosters and Gradebooks
70500 Class Schedules - Mark - Awaiting Board Approval
70800 Course Syllabi and Outline -Lee
Instructional Design - Mark - Awaiting Board Approval
71100 Final Exams - Mark
71300 Grades
71700 Scholastic Integrity - Retitled Academic Integrity
71600 Schedule of Classes - Mark – Titled Faculty Assignments
72000 Teacher Absence combined with Failure to Appear - Mark - Titled Absence of Instructors
from Classes
72100 Career/Technical Programs Advisory Committees - Formally Technical Advisory Committees
72400 Student Reinstatement Policy – Mark
90600 Media Center Services - Glenda - Awaiting Board Approval
91000 Testing Center Guidelines - Melissa
Library - Awaiting Board Approval
6) Students
7) Community & Governmental Relations
Marketing and Public Relations - Formerly Marketing and Media Relations - Glenda
20100 Advertising and Promotion - Glenda - Awaiting Board Approval
21800 Fundraising - Glenda - Now titled Fundraising and Equipment Donations Procedures - Glenda
- Awaiting Board Approval
23300 Solicitors - Glenda - Awaiting Board Approval
24400 Charitable Campaigns (United Way)
Removed Policies
23200 Publications Bulletins News Releases - Glenda
101700 Financial Aid Committee - Mark Smith (Delete)
103100 Student Government Association - Mark Smith (Move to Student Handbook)
101800 Flower Fund Committee - Glenda Barron (Deleted)
20500 Changes to Buildings - Van
22800 Offcampus Use of College Equip - Robbin- Moved into Faculty and Equipment Use Policy
22700 Motor Vehicle Registration - Dan - Move to parking policy
21200 Disruptive Behavior - Mark
21700 Food Drink Classroom - Mark
21900 General Catalog - Mark
23600 Student Parking Decals - Dan
20200 Arnold Student Center Hours - Mark
20700 Community Activities - Glenda - Policy Deleted
23000 Personnel Directories - Mark
21500 Facility Equipment Private Use - Randy - Moved into Faculty and Equipment Use Policy
50200 Athletic Event Admission - Glenda - Incorporated into similar policy
22900 Office Furnishings - Van
21400 Energy Conservation - Van
00100 Foreword
00200 Introduction
110100 Annual Dept Operational Plan - Rebecca
110300 Operational Plan Format - Rebecca
100300 Barnhart Selection Committee - Remove from PM per Jeff & John
101300 Faculty Advancement Committee - Remove from PM per Jeff & John
101500 Faculty Elections Committee - Remove from PM per Jeff & John
101600 Faculty Orientation Committee - Remove from PM per Jeff & John
103300 Ways Means Committee - Remove from PM per Jeff & John
103000 Social Committee - Remove from PM per Jeff & John
102400 Legislative Committee - Remove from PM per Jeff & John
102100 Introduction - Jimmy Roberts
41000 FERPA - Mark - Incorporated into Confidentiality Statement Policy
42100 Staff Ethics Statement – Robbin – Combined into one ethics policy
51000 HIPAA - Mark - Incorporated into Confidentiality Statement Policy
61700 Part-time Faculty
62400 Travel Instructional Program - Under Travel Policy
60500 Faculty Ethics
70700 Course Outline-Lee - Combined with Course Syllabi
71200 Grade Changes - Combined with Grades
71400 Incomplete Class Work - Combined with Grading
71500 Posting Grades - Moved to Confidentiality Statement Policy
72300 Uniform Textbook - Incorporated into Textbook Adoption Policy
71000 Failure to Appear combined with Teacher Absence
80100 Applied Music - Randy - Moved to Salary Schedules
80200 Business Community Education Salary Schedule - Randy - Moved to Salary Schedules
80300 Classified Staff Salary Schedule - Randy - Moved to Salary Schedules
80500 Distance Education - Dan and Mark - Move to Faculty Load
80700 Faculty Salary Schedule Randy - Moved to Salary Schedules
80900 Parttime Overload Schedule - Randy - Moved to Salary Schedules
81000 Professional Staff Salary Schedule - Randy - Moved to Salary Schedules
81100 Professional Technical - Randy - Moved to Salary Schedules
81300 Substitute Teacher Schedule- Randy - Moved to Salary Schedules
40200 Benefits While Leave of Absence - Randy - Move to Leave of Absence
41700 Professional Growth - Randy - Move to Leave of Absence
60800 Faculty Leave - Move to Leave of Absence
40400 Classified Positions Authorized - Randy Combine with Classified Personnel System
41900 Salary Increases - Randy - Moved to Salary Schedules
61400 Informal Grievance - Mark - Moved to Grievance Procedure
60600 Faculty Grievance - Mark - Moved to Grievance Procedure
60700 Faculty Grievance Procedure - Mark - Moved to Grievance Procedure
60900 Formal Grievance - Mark - Moved to Grievance Procedure
61200 Grievance Confidentiality - Mark - Moved to Grievance Procedure
51200 Leave Records - Randy
51800 Wellness Program - Randy
62300 Transcripts - Move to Employement of Personnel
61000 Fulltime Designation
62200 Tenure Review – Part of Tenure Policy
81200 Stipend Schedule - Randy - Combined with Salary Schedule
70600 Course Audit
71800 Student Open Computer Lab
71900 Student Publications
11100 NTJCAC Schools
11300 Region V Members
102000 Hearing Committee Panel - White - Submitted to FC for Review and Comment on 9/13/12 Friday Review
102800 Professional Consultation Committee - White - Submitted to FC for Review and Comment on
9/13/12 - Friday Review
101900 Grievance Committee - White - Submitted to FC for Review and Comment on 9/13/12 - Friday
Review
102300 Leave Grant Committee - White - Submitted to FC for Review and Comment on 9/13/12 - Friday
Review
100700 Core Curriculum Standing Committee - Jimmy Roberts Merged into - Institutional Effectiveness
and Assessment of Student Learning Committee
31400 Purchasing Policy - Van & Gary
31300 Purchasing General Statement - Van & Gary
31600 Requisitions - Van & Gary
31700 Requisition Preparation - Van & Gary
31200 Purchase Order - Van & Gary
30500 Check Request Form - Van & Gary
31500 Reimbursement - Van & Gary
30800 Emergency Purchases - Van & Gary
30300 Bookstore Purchases - Van & Gary
30100 Annual Contracts - Van & Gary
30200 Blanket Orders - Van & Gary
30900 Internet Credit Card Purchases - Van & Gary
30400 Cash Purchases - Van & Gary
31000 Loss Damage Bad Service - Van & Gary
31100 Orders on Approval - Van & Gary
30600 Computer Repairs - Van & Gary
24300 TCCTA - Glenda - Moved to Professional Development
23400 Sporting Event Admission - Glenda - Merged into Admission Charges for Home Intercollegiate
Athletic Contests
70900 Curriculum - Mark - Friday Review - Moved to Instructional Design
72200 Testing - Mark - Friday Review - Moved to Instructional Design
90100 Acquisition Policy - Kathy - Moved to Library
90200 Circulation - Kathy - Moved to Library
90300 Gifts - Kathy - Moved to Library
90400 Library General - Kathy - Moved to Library
90500 Lost Damaged Materials - Kathy - Moved to Library
90700 Periodical Subscriptions - Kathy - Moved to Library
90800 Reference Material - Kathy - Moved to Library
90900 Reserve Materials - Kathy - Moved to Library
91100 Weeding Policy - Kathy - Moved to Library
23700 Student Personal Info - Mark - Covered under the Confidentiality Statement Policy
23800 Student Record Access - Mark - Covered under the Confidentiality Statement Policy
61100 Function Attendance (Move to Student Groups???)
00600 Emergency Procedures - Seth (Leopard Alert)
00700 Evacuation Procedures - Seth
60200 Dismissal Nontenured Faculty - Lee
60400 Faculty Disciplinary Policy - Lee
22400 Keying System – Randy (see ‘Facilities – Building Access’
22500 Locking Unlocking Buildings – Van (see ‘Facilities – Building Access’
23100 Physical Plant – Van (see ‘Facilities’)
24600 Use of Facilities by Offcampus Groups - Randy (see facilities)