) July 29, 2015 Presented By: Judi Sobczak D7 Construction Services Manager • This course will provide an introduction to the written instructions found in CPAM for administrating an FDOT project CPAM provides for… • Uniform treatment of all Contractors • Consistent handling of project issues at all levels • Helps to keep Contracts valid and enforceable CPAM IS NOT PART OF THE CONTRACTOR’S CONTRACT • The information contained in CPAM is for your guidance only CPAM can be found online on the State Construction Office website at http://www.dot.state.fl.us/construction/manuals/cpam/CPAMManual.shtm The people responsible for writing each section are shown adjacent to each section Something relatively new – In January of 2013 the Final Estimates Preparation and Documentation Manual was incorporated into the appropriate CPAM chapters Some of the Prep and Doc Manual Information CPAM is now published as a Single Searchable to Printable File!!! Now you can actually find the whole manual – Quickly! Introduction Pre-Construction Construction Post-Construction Purpose Authority (typically a Florida Statute) References Definitions General Addendums Guidance Documents / Flow Charts Contains an entire glossary of definitions used throughout CPAM Discusses how Revisions and Additions are made to CPAM Explains Guidance Documents, Construction Memos, etc. Section 1.1 Plans Review and Comments • Scope Development • Phases of plans review Phase I Review (Roadway ) Phase II Review (Roadway) and Bridge plan reviews Phase III Review and Constructability/Bidability Review All plan sheets are complete with exception of quantities for MOT pay items Phase IV Review - 100% Plans • Checklist Guidance Document 1-1-A – Phase Review Checklists Section 1.1 Plans Review and Comments Section 1.2 Contract Duration and Alternative Contracting Techniques • Initiating Specification/Alternative Contracting Techniques Flextime Special Working Hours & Periods Special Events Schedule Compressed Time or Time Priority Incentive/Disincentive No Excuse Bonus Time plus Money (A+B) Lane Rental Liquidated Savings Damage Recovery and ITS Damage Recovery Streamline Contracts Special Notices/Directions to Contractor Section 1.2 Establishing Contract Duration • Guidelines for Establishing Contract Duration http://www.dot.state.fl.us/construction/SchedulingEng/GuidellinesForEstablishingContractDuration.pdf • • • • Document (how duration was established) Prosecution (duration is not final until the project is bid) Training (responsibility of each District) Forms (Form No. 700-010-04 may be used to estimate time) • Guidelines for Community Awareness Process (involving the Community where applicable in establishing project scopes) Section 1.3 Pre-Bid Questions and Answers • Portal for all pre-bid questions and/or clarification requests https://www3b.dot.state.fl.us/BidQuestionsAndAnswers/Proposal.aspx/SearchProposal • All Central and District Let projects in each District are listed on Pre-Bid question and answer website • DCO Staff will provide responses to posted questions • All questions, clarifications, and responses are submitted to the Contracts Administration Office Section 2.1 • • • • Project Scheduling Contractor’s Schedule Schedule Distribution Schedule Revision Withholding Progress Payments Section 2.2 Final Estimates Pre-Planning • Plan for documenting final pay quantities • PA must be familiar with specifications, methods of measurement and payment for each item on project Section 3.1 Preconstruction Conference • Affected Parties Comprehensive list but not limited to… • Scheduling After receipt of Notice of Award and prior to any work beginning • Notice Errors and Omission Clarification of plans and special provisions Dispute Review Board members Florida Department of Environmental Protection – File number • Agenda Guidance Document 3-1-A Section 3.1 Guidance Document 3-1-A Sample Preconstruction Conference Agenda (1) Project Description. (2) Delineation of lines of authority. Names and emergency telephone numbers for the Contractor, Department and others will be entered into the record and established issues escalation matrix. (3) Proposed Starting Dates - Contractors and subcontractors -- flextime (selected projects) - lead-in time and number of shifts or extra hours they propose to be working, etc. (4) Each utility representative to give an up-to-date report of the status of utility adjustments, relocations, removal, and new installation. In addition, the utility representative shall furnish the names and phone numbers of contact persons who will be available on call. A Contractor/utility meeting schedule shall also be established. (5) Contractor to discuss errors and omissions in the plans that are known to exist. Preconstruction minutes should reflect the Contractor's knowledge of errors or omissions in detail. (6) Maintenance of traffic plans review and discussion. (Remind Contractor, plans must have written approval before construction activities can begin.) Also, Alternative Traffic Control Plans must have written approval before work begins. (7) Construction schedules and progress chart submittals. When appropriate, establish meeting schedules (weekly-monthly) and locations to discuss job progress and to determine controlling work items for the next review period. Reiterate that schedules should be submitted within 7 calendar days before the monthly estimate cut-off date. (8) Business and Community Impact Plan. (9) Hurricane or other emergency evacuation plans should be discussed Section 3.2 Quality Assurance / Quality Control of Field Construction Operations • Training Requirements MUST have completed training directly related to the operation being inspected • Documentation Become familiar with Contract Documents Know what is required and how the finished product is evaluated Know how payment will be made • Preparation for Inspection Pre-Operations Meeting Record-keeping preparation Equipment Preparation • Documenting the Inspection Daily Work Report Section 3.3 Contractor’s Quality Control Plan • Guidance for approval / disapproval of QC Plan Excellent checklist available in this Section for this purpose Excellent attachment document that itemizes what needs to be included in the QC Plan • Responsibilities for approval / disapproval • Sample Letters Section 3.4 Dispute Review Board • Project Specific and Regional DRB Member Selection Three Party Agreement Meeting Use of the DRB Payment • Request for Hearing • Preparation for Hearing • Recommendation of the Board Section 3.5 Quality Assurance Review (QAR) for Final Estimates • State Final Estimate Office (SFEO) responsible for all QAR at the District, CCEI, and Project Levels. Ensure CCEI and In-House projects conducted according to procedures Asphalt, Concrete, Earthwork, Bridge Quantities, & Final “As-Built” Plans • District Final Estimate Office (DFEO) monitors District Final Estimates Review Forms • Frequency of Reviews – at least one QAR in each district annually • Critical Requirements outlined in Final Estimates Guidelist http://www.dot.state.fl.us/construction/CONSTADM/Guidelist/FinalEst/FEGuidel ist.shtm • Quality Assurance Close-Out Process Section 4.1 Administration of Consultant CEI Contracts • Role of Consultant CEI The authority of the CCEI’s lead person, such as the Senior Project Engineer, and the Project Administrator shall be identical to the Departments Resident Engineer and Project Administrator respectively and shall be interpreted as such. • Pre-Service Phase to Evaluation • Performance Standards – Attachment 4-1-1 Section 4.2 Consultant CEI Accountability • Identification of Errors, Omissions, or Contractual Lapses Through routine project and quality assurance reviews • Initial Assessment of Responsibility for Errors, Omissions, or Contractual Lapses Recovery of Identified costs and damages shall be in accordance with Procedure No. 375-020-010 • Consultant Contract Termination Section 5.1 Project Diary • Daily Work Reports (Technicians) This Section has an excellent list of items to be included each day on a Daily Work Report Daily Work Reports mean that Contractor operations are documented on a DAILY BASIS – as the name indicates. • Diary (Project Administrators) Become familiar with Contract Documents Know what is required and how the finished product is evaluated Know how payment will be made Section 5.2 Contractor Vehicle Registration • Affidavit The signed and notarized affidavit shall become a part of the contract file. • Contractor Failure Withholding of payment Suspension or Revocation of Contractor’s Certificate of Qualification Section 5.3 Subletting of Contract • Sublet Agreements are approved at District or local Resident Office Contractor uses Form No. 700-010-36 • Notify the PA of any violations Section 5.4 Contract Wage Requirements • Required on all Federally Funded Projects over $2,000. • Certified Payrolls must be submitted by Contractor Must include Statement of Compliance • Failure to Submit Required Records may result in suspension of further payments Section 5.5 Equipment Rentals • Notification to PA in writing of intent to use rental equipment via Form No. 700-010-11 • PA will cross check any Notices of Rental Agreement with DWR for equipment/operator information Section 5.6 Utility Relocation • When Utility Work is performed by the Contractor • When Utility Work is performed by the Others The Utility will bear the cost of the work Required to follow FDOT Standards Utilities required to follow Utility Accommodation Manual & Permit Section 5.6 Utility Relocation • Non-Reimbursable Utility Work The Utility will bear the cost of the work Most Utility work falls within this category Utilities required to follow Utility Accommodation Manual & Permit Complete the Notice of Utility Construction Work, form No. 700-010-48, at the beginning and end of non-reimbursable work. Section 5.6 Utility Relocation • Reimbursable Utility Work Department pays to relocate Record all activities on the Daily Work Report – Utility Work Agreements and Certification Process; Procedure No.710-010-050 Complete the Notice of Utility Construction Work; Form No. 700-010-48 Section 5.7 Federal-Aid Project Requirements • Identifies work that is Federal-Aid Participating / NonParticipating • Revised Plan Sheets • Federal Approval on Supplemental Agreements and contract changes • Construction Zone Accident Reports Engineer’s Maintenance of Traffic Evaluation at Crash Site, Form No. 700-010-64 • • • • Buy America Product Certification – Change of Source FHWA Final Inspection Notice to FHWA of Final Acceptance Section 5.8 Control of Materials • Job Guide Schedule • Methods of Acceptance • Defective Materials Review Article 6-4 of the Standard Specifications Provide detailed notes on your DWR as to the deficiency PA will process with a Disposition of Defective Material (DDM) Form No. 700-011-01 The same process will apply when an Engineering Analysis Report (EAR) is required Attachment 5-8-1, Resolution of Defective Material Flow Chart Section 5.9 State Construction Office Process Review of CEI • Process Reviews • Major Categories (asphalt, base concrete…) Section 5.10 Verification Inspection & Testing • This Section identifies the frequency for testing separate materials and how the testing is documented • Asphalt • Finish Soil Layer • FDOT VT verifies Contractor’s QC according to the Job Guide Schedule • FDOT Technician provides the Random Numbers for testing • FDOT Technician verifies the Random Samples Guidance Flow Charts Available Section 5.11 Final Estimates Documents • Guidance on the necessary Forms, Affidavits, and Records NTP, Construction Diary, Certifications, Final Plans, etc. • Documenting Contract Changes Supplemental Agreements (SA), refer to Section 7 of CPAM • Partial Payment for Certain Material Attachment 5-11.1 provides list of eligible pay items Must be in accordance with Section 9-5 of the Standard Specifications • Offsetting Payments Examples for Documents, Contract Changes, Forms, etc. Section 5.12 Final “As-Built” Plans Process • A complete set of digitally or electronically signed Contract Plans shall be maintained as the Final “As-Built” Plans for each project Includes all revisions, both design and construction, notes, etc. • Changes after Contract Award must be documented on the Designer’s Signature Sheet(s) along with the digital /electronic signature On a FO project – FHWA approval must be obtained prior to making design revisions • Change to the Construction Contract Minor revisions can be incorporated via Work Order, Section 7.4 Major changes require a Supplemental Agreement, Section 7.3 • Marking Conventions have changed – make sure you review this Section to maintain compliance Examples of minimum requirements and Final “As-Built” Plans Flowchart available Section 5.13 Computation Books • The Computation Book provides a method of accumulating final pay item quantities shown in Final Estimates. • Submitted with Plans, Specifications and Estimates (PS&E) package. • Guidance on Computation Book format and contents Refer to Computation Methods for Design, Construction, and Final Estimates Handbook Guidance Flow Chart Available Section 5.14 Field Records • Standard/Non-Standard Bound Field Books Important site source records for substantiating final estimate quantities • General Instructions on the use and format of Field Books • Tabulation Forms Site source records for establishing pay quantities Records truck measured materials by weight or volume • Maintenance of Traffic Devices, Striping, etc. Payment made by Contractor submitting a Certification of Quantities, refer to Specifications • Fuel and Bituminous Adjustments Instruction on using completing a Fuel Adjustment Report • Cutoff Period Guidance Flow Chart Available Section 5.15 Final Measurements • Final Measured Pay Items Area Measurement Pay Items Linear Measurement Pay Items Volumetric Measurement Pay Items Per Each Measurement Pay Items Each Day Pay Item for Engineer’s Field Office • Lump Sum Pay Items • Plan Quantity Pay Items Refer to Section 9-3 of the Standard Specifications • Degree of Accuracy Refer to Chapters 11 through 20 of the Basis of Estimates Manual There are many examples of spalled area sketches and how to calculate penalties at the end of this Section. Section 5.16 Earthwork Notes & Documentation • Provides guidelines for verifying earthwork items and define FDOT requirements for construction survey. Refer to Survey Handbook • • • • Minimum Requirements for Field Records and Pay Items Take Cross Sections to Verify Plan Terrain Verify As-Built Surfaces for Compliance with Original Plan Terrain Field Note Requirements Borrow Excavation Subsoil Excavation Channel Excavation • Electronic Data Collection Example Letters & Notes Available Section 6.1 Unpaid Bills Processing • Certification Disbursement of Previous Periodic Payments to Subcontractors, Form No. 700-010-38 • Notice of Non-payment from Subcontractor or Supplier • Send a letter as shown in Guidance Documents to the Prime • Does not apply to second, third, etc. tier subcontractors • Processing for Falsification of Payment to Certification Section 6.2 • • • • • • • • • Alternative Contracts Lane Rental Fees Damage Recovery (in addition to Lane Rental Fees) A+B Bidding No Excuse Bonus Liquidated Savings Contracts Design Build Lump Sum Incentive/Disincentive Streamline Contracts Section 7.1 Post Award Plan and Contract Changes This Section was deleted in September of 2002 Section 7.2 Time Extensions Two Main Groups • 7.2.4 Weather/Holiday/Special Event Related (relies on DWR) DWR MUST support the weather event DWR MUST support the duration of the weather event DWR MUST support the duration of recovery days due to weather DWR MUST itemize the Controlling Items of Work affected • 7.2.5 Other Reasons Additional Work Added by Supplemental Agreement Section 7.2 Time Extensions continued Weather Days • Controlling Items of Work must be delayed 50% or more of the day • The Work Plan or CPM Schedule calls for work on that day • Work has started on the project Other Time Extensions • The critical path must be negatively affected • Flow chart and Sample Letters at the end of Section 7.2 • Contractor’s Time Extension Request, Form No. 700-010-56 Section 7.3 • • • • • • SA’s and Unilateral Payments Used for Extra or Unanticipated Work Used to settle Disputes or Claims Quantity Overruns Requires Certification of Funds from Comptroller Project Limit Extensions Specification Changes Labor Equipment Material Complete in duplicate and give one copy to the Contractor at the end of each day Section 7.3 SA’s and Unilateral Payments • HB 1681 (2005) no need for SA on quantity overruns Original Contract Amount of $5 million or less – 2.5% Allowable Unencumbered Overruns Amount Original Contract Amount over $5 million requires encumbrance Section 7.3 SA’s and Unilateral Payments • Supporting documentation for SA’s and Unilaterals Entitlement Analysis and Engineer’s Estimate see Guidance Document 7-3-A Daily Work Reports Letters Statewide Averages / Invoices / Quotes Blue Book Rental Rate sheet(s) Certified Payrolls for labor rates Letter indicating Contractor’s Labor Burden percentage Project Schedule Contract documents Section 7.3 SA’s and Unilateral Payments • Sources of information Certified Labor Burden (Spec. 4-3.2.1) Certified Equipment List (Spec. 100.1) Notice of Intent to file Claim DRB recommendation Statewide averages Guidance Documents and sample letters at the end of Section 7.3 Section 7.4 Contingency Supplemental Agreements and Work Orders • Contingency Pay Items/SA Maximum funding amounts Initial Contingency Amount Pay Item Contingency Supplemental Agreement Certification of Funds Availability No additional contract time Section 7.4 Contingency Supplemental Agreements and Work Orders • Work Orders Shall not be executed prior to a Contingency SA in place Description and Reason Numbering Entitlement Analysis and Engineer’s Estimate Negative Work Orders - document against LS pay item Cannot Extend Project Limit Section 7.5 • • • • • • • • Construction Contract Claims Recognition Claims involving a Utility Documentation Claim File Analysis of Claim Package Entitlement Analysis Claim Settlement Claim Denial/Appeal Guidance Documents and Sample Letters at the end of section 7.5 Section 7.6 Contracting for Governor Declared Emergencies • Emergency Contracts H-Contract Form 375-040-61, SA, Unilateral Payment, Work Order • Governor Declared Emergencies Damages Time Extensions Modification of a No Excuse Completion/Milestone/Incentive contract Section 7.7 Payment and Recovery of Property Damage Costs • Repair Costs associated with damage to existing property or newly installed materials caused by known or unknown third parties Articles 4-4, 7-11, 7-14 of Standard Specs identify determination of cost • Recovery of Property Damage Claims Initiated by the Resident Engineer / Ops Center Engineer Procedure 225-085-002, Submission and Recovery of Property Damage Claims Section 8.1 F.A.I.N. Resolution • Federal-Aid Ineligibility Notice • Issued by FHWA Failing to meet the specifications Unqualified staff Material sample failures Buy American • How does it work • FAIN is referred to the affected DCE • State Construction Office will work with the DCE to resolve or restore eligibility Section 8.2 Environmental Commitment Compliance • Assures effective environmental compliance within all areas of environmental concern during the construction project Section 8.3 Section 8.4 Operation Within Railroad Right of Way Shop and Erection Drawing Process Details as to what is required of the players during the process is covered very comprehensively Section 8.4 Shop and Erection Drawing Process Project Engineer’s Role Monitor/Encourage/Log • Monitors – Who in the Review chain has the shop drawings • Encourages – Players to stay on schedule • Logs – Maintains Updated Tracking Logs of Drawings in Approval process. Flow charts at the end of Section 8.4 for Structural and Nonstructural drawing approval process. Section 8.5 Contract Delinquency Handled by PA, RE, DCE and CO • Time is up and the work is not complete • Can suspend qualification to bid • Can suspend qualification of affiliates from who the Contractor derives material support • Affects Contractor’s future Capacity Section 8.6 Contract Default When Defaulted… A Contractor • May be removed from the job site & replaced with the Surety • Has no right to Administrative Hearing • Continues to be liable for LD’s until completion • Where the Surety refuses work or becomes unreliable the Department may seize materials and equipment on job and hire others to complete. Section 8.7 Contractor Non-Responsibility for Construction Contract Contractor who demonstrates an inability or unwillingness to comply with contract requirements in a timely and proficient manner on a project will be declared non-responsible. Resident Office function is to make recommendation to the District Construction Engineer. Section 8.8 State Arbitration Board • Creation of the Florida Legislature • Use only after Final Acceptance • If Project DRB existed, only issues heard by it may be submitted to State Board • Board must arbitrate claims up to $250K per Statute • Either party may request binding arbitration Section 8.9 Contract Termination MAY BE DONE FOR ANY REASON by the FDOT District Construction and Central Office Function Section 8.10 Noise and Vibration Abatement • Involvement by Technician, PA and RE • Technician uses Inspection Guidelist No. 21 REVIEW YOUR CONTRACT Be aware of local ordinances Know time limitations in the project and the nature of activities that might generate noise and/or vibration Discuss complaints with your PA Document the nature of the complaint, name/address of person complaining, area affected by the problem and type of operation generating noise and/or vibration on your DWR Section 8.11 • • • • • Contractor Initiated Submittals NCR (Non-conformance/Noncompliance Report), RFC (Request for Correction), RFI (Request for Information), RFM (Request for Modification, and CSIP (Cost Savings Initiative Proposal) • Monitor • Process • Track • Section 8.11.8 Tracking Logs 17 key items listed for consideration in REQUIRED electronic spreadsheet Section 8.12 Joint Participation Agreements • JPA is a stand-alone Contract between Department and another entity. • Tentative Acceptance Agreement (TTA) An agreement to partially refund a Utility Agency Owner (UAO) for an over estimated deposit on a utility project UAO must contact the District for a partial refund • Locally Funded Agreement (LFA) Local funds deposited with the Department in order to fund the project specified in the agreement. Section 8.13 Pipe Inspection, Evaluation, Repair • Provides for consistent review of all post-installation pipe inspections • PA is responsible for report evaluation and this Section provides clear areas of non-compliance or defects to look for • Contractor to provide certification statement that laser profiling and measurement technology is in compliance with Department’s calibration criteria • Contractor to provide Department with video images that are clear, easy to review and correctly identified Section 9.1 Maintenance of Traffic • Departments Traffic Control Plan At Pre-Con Contractor must furnish a letter stating he will be utilizing the Department’s plan or substituting an alternative Discuss at the Pre-Con Daily inspections Work Site Traffic Supervisor (WTS) responsibilities Contractor’s work notification to the Engineer Traffic Safety Changes requiring enhancement to the TCP Quality Control of MOT devices Sign installations and removal/covering of existing signs Installation and removal of pavement markings Crash reporting Night Work Maintenance of MOT Devices Speed restrictions Work zone clearances Inactive Work Zones Portable, changeable message boards Proper use of Traffic Control Law Enforcement Officers Proper use of Speed Control Law Enforcement Officers Pedestrian and ADA accommodations – including proper closure of sidewalks in a construction area Section 9.1 Maintenance of Traffic •Alternative Traffic Control Plans Contractor may not start work until that Alternative plan is approved by Resident Engineer and added to the contract by SA Must by signed and sealed by a Florida PE Must be submitted on 11” x 17” set of plan sheets •Modification of Active Traffic Control Plan NO TCP Mods – except Enhancements or Emergencies before the RE approves Enhancements are defined as “not changing traffic patterns” Mods Must be approved and added to the contract by SA Section 9.1 Maintenance of Traffic • Design Standards – especially 600 Series • List of trained flaggers must be submitted to PA prior to construction • Maintenance of Traffic Review Report 700-010-08 Worksite Traffic Supervisor (WTS) signs the report Contractor conducts inspections daily (including nighttime reviews) Contractor submits the MOT report weekly PA reviews Always show when deficiencies are corrected (See page 3 of MOT Review Report) Section 9.1 Maintenance of Traffic • Recommended action to shut down a project due to MOT deficiencies Severe hazard or life threatening – correct immediately . Failure to correct the hazard immediately is basis to shut down the project. Deficiencies in which the contractor has been given written notice – correct within 24 hours. If not corrected PA shall deduct payment for the uncorrected areas from the date shown on the MOT Review report – Form No. 700-010-08. The WTS shall be disqualified is corrective action is not completed within the 24-hour time limit on 3 notifications in 12 months. Section 9.1 Maintenance of Traffic • Other Requirements Inspect MOT operations provided by Utility within the project limits (when required by contract) Count and certify approved each day devices Project personnel (CCEI or in-house construction) will report crashes occurring within the project limits as described in Section 9.3.5. WTS will coordinate with adjacent projects WTS/Contractor will check reflectivity of payment markings and in the event of failure, provide for re-application of the pavement markings as required by Specification section 710. Section 9.2 Work Zone Regulatory Speeds This Section was deleted April 11, 2014 Section 9.3 Work Zone Traffic Incident Evaluation and Reporting • Any traffic crash occurring in the Work Zone is reported to the PA • Form No. 700-010-64, Engineers MOT Evaluation at Crash Site is completed by the PA or delegate • If MOT devices may have contributed to the crash, Contractor makes changes needed (CPAM 9.3.6 and 9.3.8) PA and RE must approve changes Section 9.3 Work Zone Traffic Incident Evaluation and Reporting • Fatality or any disabling injury occurs, or there is a serous crash involving 3 or more people, notify District Safety Office by phone immediately • FHWA “Alert Bulletin Procedure” criteria for immediate reporting death of 5 or more persons 10 or more vehicles school bus fatalities or disabling injuries Interstate closed for more than 6 hours Major road closed for more than 24 hours District Safety Office will report to State Safety Office then to FHWA WHAT DO YOU DO WITH A SIGN THAT LOOKS LIKE THIS? HOW ABOUT THIS ONE? IS THERE ANYTHING WRONG WITHG THESE DRUMS? OR THESE? DO YOU LIKE THIS TYPE III BARRICADE? DO WE HAVE CRITERIA TO MAKE AN OBJECTIVE DECISION ABOUT ACCEPTING DEVICES SUCH AS THESE? FROM STANDARD SPECIFICATIONS 102-9 Temporary Traffic Control Devices. 102-9.1 Installation and Maintenance: Install and maintain temporary traffic control devices as detailed in the Plans, Index 600 of the Design Standards and when applicable, in accordance with the approved vendor drawings, as provided on the Department’s Qualified Products List (QPL) or the Department’s Approved Products List (APL). Erect the required temporary traffic control devices to prevent any hazardous conditions and in conjunction with any necessary traffic re-routing to protect the traveling public, workers, and to safeguard the work area. Use only those devices that are on the QPL or the APL. Immediately remove or cover any devices that do not apply to existing conditions. All temporary traffic control devices must meet…. Keep temporary traffic control devices in the correct position, properly directed, clearly visible and clean, at all times. Immediately repair, replace or clean damaged, defaced or dirty devices. EXAMPLE EXAMPLE EXAMPLE WHERE CAN I GET THE QUALITY GUIDELINES? Section 10.1 Pile Lengths Section 10.2 Prestressed / Precast Concrete Components • Section establishes procedure for obtaining production lengths and driving criteria • Provides a written process for dealing with defective components Section 10.3 • • • • Concrete Construction Describes Bridge Deck thickness checks Mass Concrete Plans and Pours Crack Inspections Concrete Pre-Operation Meetings and Pour Notices Section 10.4 Paint/Asbestos Removal, Handling and Disposal • Specific Qualifications are required by both Contractor and Technician to perform this work Section 10.5 Drilled Shafts • Section established procedure for obtaining drilled shafts lengths outlines requirements for Drilling Logs Section 10.6 Underwater Bridge Construction Inspection • Section describes Initial, Progress and Final inspections Section 10.7 Post-Tensioned Bridges • A MUST READ FOR ANYONE WORKING ON THIS TYPE OF BRIDGE Section 10.8 Auger Cast Piles • Only used for noise wall foundations on FDOT Projects Section 10.9 Structural Steel and Misc. Components • Section provides process for evaluation and disposition of major defects Section 10.10 Bridge Issues that MUST involve SCO • Describes bridge construction issues and when/how to involve the SCO Section 10.11 General Structures Construction Issues • This Section establishes procedures to notify District Structures Material Office of in-service dates, inspections and load ratings Section 10.12 Foundations on Design-Build Projects • The Section establishes a procedure for observing, reviewing and accepting foundations installed by a DB firm Section 11.1 Asphalt Plant Operations • This procedure establishes guidelines to control plant operations related to daily measurement and documentation of bituminous quantities Section 11.2 Asphalt Mix Temperature Control • This Section describes when and how asphalt mix temperature is controlled and who is responsible Section 11.3 Categorizing Asphalt and Other Base Courses • This describes how asphalt and base courses are categorized; i.e. Superpave types, tonnage pay items, square yard pay items, cubic yard pay item, friction courses, composite base, optional base (limerock) Section 11.4 Adjustments • This establishes uniform instructions for keeping accurate records of final Asphalt Pay Items with liquid included, Optional Base Pay Items and Composite Base • Provided are examples on calculating Composite Pay Factor (CPF) adjustments, thickness and spread rate and Bituminous adjustments. Section 11.5 Testing and Correction of Surface Deficiencies • This Section provides a procedure for ensuring the last structural layer meets applicable straightedge requirements before friction course application Section 11.6 Document Multi-Fin Projects in One Contract • How to calculate and document quantities of the same pay item that appear on multiple FM numbers under one contract Section 11.7 Information for CQC • The Section discusses the Department’s role when reviewing/verifying CQC documentation and establishing waste quantities • Resolution Reports for Gradation, Density and CPF Section 11.8 Submittals • What type of submittals are required with Monthly Estimates Section 11.9 Salvage of Materials • The documentation requirements for excess or salvaged material delivered to the project and delivered to a Maintenance yard Section 12.1 Project Acceptance Inspections Prior to Acceptance Preliminary Field Inspection At 90% complete, the PA may notify the Contractor and the maintaining unit that the project – or part of a project – is near completion Semifinal Inspection – INCLUDE MAINTAINING AGENCY A list of remedial work will be furnished to the Contractor and must be completed before final inspection Final Inspection Types of Acceptance Partial Acceptance Final Acceptance Section 13.1 Contractor’s Past Performance Rating Key Items • • • • • Maximum Capacity Rating – Admin Rule 14-12 F.A.C. Provide a copy to the Contractor at the Pre-con Interim performance ratings Communication is key DCE has the final say if appealed by the contractor Sample letters and Flow Chart at the end of section Section 13.2 Constructability Grades Consultant Designed Projects • Professional Services Consultant Work Performance Evaluation, Procedure No. 375-030-007 • Constructability Evaluation, Form No. 375-030-08Z In-House Designs • Constructability Evaluation, Form No. 375-030-08Z Design-Build Projects • Professional Services Consultant Work Performance Evaluation, Procedure No. 375-030-007 • Constructability Evaluation, Form No. 375-030-08Z Section 13.3 Contractor Survey Project Administrator will mail a copy of the Contractor Survey with the Final Acceptance Letter http://www.dot.state.fl.us/construction/download/ContractorLetterwithSurvey.pdf