Florida Department of
TRANSPORTATION
GENERAL
ENGINEERING
CONSULTANT
FORUM
April 22, 2016
Expectations of General Consultant
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Customer focus
Client service
Toll industry leader
Bold and innovative thinking
National credibility and reputation
Florida Department of Transportation
Goals
Efficiency
Accountability
Successful Execution
Florida Department of Transportation
Review and Selection Committees
TECHNICAL REVIEW COMMITTEE
Stephen Nichols, Roadway Design Engineer
Dayna Griffin, Program Services Manager
Karen Schaack, Deputy Right-of-Way Manager
Barbara Davis, Traffic and Revenue Studies Program Manager
William Wood, Deputy Director Facilities and Equipment
Tim George, Work Program Administrator
Tim Lattner, Director, Office of Design
SELECTION COMMITTEE
Brian Blanchard, Assistant Secretary of Engineering and Operations
Paul Wai, Director of Transportation Operations
Nicola Liquori, Deputy Executive Director and Chief Financial Officer
Floyd “Buzz” Holland, Director of Toll Systems
Patrick Muench, Turnpike District Design Engineer
Florida Department of Transportation
FDOT Organization Chart
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Commission for Transportation Disadvantaged
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GOVERNOR SECRETARY
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Transportation Commission
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Inspector General Genera Counsel Communications Federal Programs Rail Enterprise
Chief of Staff & Legislative Programs
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Assistant Secretary Engineering & Operations
District 1
District 2
District 3
District 4
District 5
District 6
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District 7 Florida’s Turnpike
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Assistant Secretary Finance & Administration
Assistant Secretary Intermodal Systems Development
Florida Department of Transportation
Turnpike Organization Chart
Executive Director
Government
Affairs
FHP General
Counsel Human
Resources
Communications
and Marketing
Administration
Chief Financial
Officer
Contractual
Services
Financial Planning
Director of
Transportation
Operations
Construction
Design
Roadway
Maintenance
Right of Way
Traffic Operations
Program
Management
Financial Reporting
Management
Accounting Systems
Materials and
Research
Safety
Bus. Development /
Concession Mgmt.
Facilities and
Telecommunications
Revenue Collection
Services
Director of
Transportation
Development
Emergency
Management
Florida Department of Transportation
Director of Toll
Operations
Tolls System
Support and
Maintenance
SunPass
Intermodal
Systems
Development
Florida’s Turnpike Enterprise
Florida Department of Transportation
Staff Utilization
20%
80%
Public
Sector
Management
Private Sector Support
Florida Department of Transportation
BOND RESOLUTION
REQUIREMENTS
(“Consulting Engineer”)
Nicola Liquori, CPA
Deputy Executive Director and
Chief Financial Officer
Florida Department of Transportation
Bond Requirements
Consulting Engineer Responsibilities:
• Certify project cost estimates and schedules
• Conduct annual inspection of Turnpike
facilities
• Determine renewal and replacement needs
• Infrastructure condition assessment (GASB
Statement 34)
Florida Department of Transportation
Bond Requirements
Responsibilities (continued):
• Maintain asset inventory / database –
facilities, pavement, roadway, structures, etc.
• Valuation of assets for insurance coverage
– Infrastructure – replacement cost estimates
– (Business Interruption – T&R Consultant)
• Sale/lease of property – assess impact on
Turnpike operations
Florida Department of Transportation
Bond Requirements
Deliverables:
• Consultant Engineer’s Report for bond
official statement (for each ‘new money’
issue) reflecting project cost estimates
• Annual Report on condition of the Turnpike
• Annual Renewal and Replacement
certification letter regarding sufficiency of
preservation funding
Florida Department of Transportation
Bond Requirements
Deliverables (continued):
• Annual GASB Statement 34 certification
letter regarding condition of assets
• Periodic schedule of values (replacement
costs) for insurance policy
• Turnpike property sale/lease certification
statements, as needed
Florida Department of Transportation
TRANSPORTATION
DEVELOPMENT
Michael Shannon, P.E.
Director of Transportation
Development
Florida Department of Transportation
Transportation Development
Executive Director
Program Director
Director of Transportation
Development
Administrative
Assistant
Design
Right of
Way
FDOT
Key Consultant
Consultant
Florida Department of Transportation
Program
Management
Intermodal
Systems
Development
Program Director – Field Office
• Knowledgeable in
– Tolling Trends
– Project Delivery Methods
– Transportation Technology
• Leader
• Strong Communication Skills
• Registered Professional Engineer in the
State of Florida
Florida Department of Transportation
Transportation Development
• Turnpike covers many types of projects
– Expansion Projects
– Capacity Improvements
– New Interchanges
– Express Lanes
– Landscaping
– Noise Walls
– Toll Equipment
• Requires a diverse set of disciplines
Florida Department of Transportation
Planning
Intermodal Systems
Development
Administrator
Administrative
Assistant
Planning Manager
Planning Supervisor
Project Manager
Senior Engineer
South Government
Liaison
Engineering
Support
FDOT
Key Consultant
T&R/Planning GEC
Florida Department of Transportation
North Government
Liaison
Design
Turnpike Design Engineer
Turnpike Drainage
Engineer
Turnpike Structures
Engineer
Turnpike Utilities
Manager
Drainage Design
Engineer
Structural Design
Engineer
Utilities
Design Program
Manager
Landscape
Architect
Concept Engineer
Lighting
Engineer
Concept CADD
Technician
FDOT
Key Consultant
Consultant
Florida Department of Transportation
Turnpike Roadway
Design Engineer
Survey & Mapping
Manager
Roadway Design
Engineer
Turnpike Traffic
Plans
Traffic
Engineer
ITS
Engineer
Surveying
& Mapping
Design
• Represents the technical discipline experts
– Roadway
– Drainage
– Structures
– Signing & Pavement Marking / Signalization
– Lighting / Electrical
– Utilities
– Architecture
Florida Department of Transportation
Design
• Additional activities
– Support Project Managers at technical,
comment resolution and/or progress meetings
– Support Project Managers with Technical
Issue Resolution
– Review Value Engineering Reports
– Provide Quality Assurance (QA) reviews and
provide comments in Statewide ERC
– Support Consultant Acquisition Activities
– Produce Concepts for Scope Development
– Assist Final Plans Processing
Florida Department of Transportation
Design
• Coordinate
– All phases of design documents including
exceptions and variations
– Lane closure requests
– Relocations and certifications with utility
companies
– Manage project specific design contracts
through all phases of design and construction
Florida Department of Transportation
Program Management
Program Management
Administrator
Program Administration
Manager
Production Manager
Program Services
Manager
Specifications &
Estimates Manager
Engineering Services
Coordinator
Assistant Specifications
& Estimates Manager
Estimates Coordinator
Technology Project
Manager
Program Manager
Senior Project Manager
Application Developer
FDOT
Key Consultant
Consultant
Florida Department of Transportation
Project Manager (6)
Program Management
Project Manager
• Consultant Management
– Manage project consultant contracts
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Technical
Schedule
Budget
Quality
– Consultant evaluations
Florida Department of Transportation
Program Management
Estimates Coordinator
• Cost Estimates
– Request cost estimate for viable design
alternatives
– Monitor cost estimates against Work Program
funding
– Monitor Variance Report
• Application Developer
– Develop/Support Web Applications
Florida Department of Transportation
Right-of-Way
• Assist with the contracting and oversight of
all aspects of the Right of Way process
including:
– Cost estimates
– Appraisal/Appraisal Review
– Acquisition
– Relocation
– R/W clearing
– Surplus property disposal
– Management of real property inventory
Florida Department of Transportation
Right-of-Way
RW Manager
Deputy RW Manager Valuation Services
Deputy RW Manager Production
Deputy RW Manager Operations
Appraiser (Consultant)
Project
Manager
Property Management
Agent
Technical Coordinator
Property Management
Technician
FDOT
Key Consultant
Consultant
New Position
Florida Department of Transportation
Technical Coordinator
Environmental Management
• Types of PD&E Studies
– Widening, Expansion and Interchanges
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Manage and review all aspects of PD&E
Support environmental permitting
Support contamination program
Perform all project Noise Studies
Support Archaeological and Historical Tasks
including Coordination with State Historic
Preservation Office to assure cultural and
historical clearances for projects
Florida Department of Transportation
Environmental Management Office
Intermodal Systems
Development Administrator
Environmental Management
Engineer
Environmental
Administrator
Contamination
Impact
Coordinator
FDOT
Key Consultant
Consultant
Florida Department of Transportation
Project Development
Engineer
PD&E Project Manager
District Traffic and Revenue
• Studies Requested and Prepared for the
FDOT Districts and Central Office
• Express Lanes on the Interstate and New
Tolled Facilities
• Studies Prepared by GCs
• Key Positions:
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Provide Overall Program Support
Program Manager Supervises PMs in EMO
Technical Reviews and Support
Project Management
Project Summaries and Meeting Materials
Florida Department of Transportation
District Traffic and Revenue
Intermodal Systems
Development
Administrator
Traffic and Revenue
Studies Program
Manager
Travel Demand
Modeling – Section
Lead
Tolls Studies
Program Manager
Planning Project
Manager
FDOT
Key Consultant
New Position
Florida Department of Transportation
TOLL
OPERATIONS
William C. Wood
Deputy Director of Tolls
Systems Facilities and
Equipment
Florida Department of Transportation
Toll Operations
Director of Tolls
Toll Systems
Contract
Coordinator
State Toll
Systems
Design
Manager
Tolls
Construction
Design
Liaison
SunWatch
Operations
Manager
Deputy Director of
Tolls Systems Facility
and Equipment
Deputy Tolls
Systems
Support
Manager
IT Senior
Operation
Manager
Tolls
Systems
Engineering
Manager
Tolls Systems
Maintenance
Manager
Tolls Systems
Maintenance
Manager
Tolls Program
Manager
Tolls
Transportation
Advisor
Tolls Facility
Engineer
Tolls Electrical
Engineer
Tolls Project
Manager
Tolls Project
Manager
Tolls Project
Manager
Tolls Project
Manager
Florida Department of Transportation
FDOT
Key Consultant
Consultant
New Position
Major Toll Initiatives
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Toll System Replacement
All-Electronic Tolling
SunPass Deployment
Centralized Customer Service System
SunPass Interoperability
Back Office
Florida Department of Transportation
Contractual
Services
Sheree Merting
Contractual Services
Administrator
Florida Department of Transportation
Contractual Services
• FDOT is a decentralized agency consisting of
Central Office, seven Districts and Florida’s
Turnpike Enterprise.
• We are responsible for acquiring:
– Professional Services
– Road/Bridge Construction and Maintenance
– Commodities and Contractual Services
The purpose of public procurement is to promote
efficiency, economy, and fair and open competition.
We do this by providing uniform rules and
procedures that address procurement.
Documentation and effective monitoring are
important means of establishing public confidence
by which these services are procured.
Florida Department of Transportation
Acquisition Schedule – General Consultant
Industry Forum -----------------------------------> April 22, 2016
Advertise -------------------------------------------> May 23, 2016
Letters of Response Due ----------------------> June 6, 2016
Shortlist --------------------------------------------> June 27, 2016
RFP to Shortlisted Consultants --------------> July 5, 2016
Scope of Services Meeting -------------------> July 8, 2016
Deadline for Technical Questions -----------> July 28, 2016
Technical Proposals Due ----------------------> August 11, 2016
Oral Presentations ------------------------------> September 19, 2016
Selection ------------------------------------------> October 13, 2016
Negotiations Complete ------------------------> December 1, 2016
Execute Contract -------------------------------> January 6, 2017
Florida Department of Transportation
Contract
• Cost Reimbursement Contract
• Task Work Orders
• Project Cost Accounting
Florida Department of Transportation
QUESTIONS?
Florida Department of Transportation