STRATEGIC PLANNING COMMITTEE Meeting Minutes September 13, 2007 Members Present Lisa Foss, John Palmer, David Sikes, Diana Burlison, Debra Leigh, Avelino Mills-Novoa, Julie BresnahanStark, Jim Sherohman, Dan Wildeson, Judy Kilborn, Annette Schoenberger, John Burgeson, Brenda Wentworth, Jennifer Jay, Jennifer Tuder, Robin Ewing, Debbie Bechtold, Sara Grachek, Annette Day, David DiMaria, John Eggers Special Guests: President Earl Potter President Potter’ Charge Strategic Planning encompasses everything that we do. Accountability is at the forefront of higher education and is receiving a great deal of public attention with a strong relationship to dollars and cents. As a part of the American Association of Colleges and Universities, we should become fully acquainted with the measures of their Voluntary System of Accountability and then evaluate our plans and practices to see if what we have in place will lead us to success. We need to develop a continuous improvement plan based on the framework of the Malcolm Baldridge National Quality Award and become the voice to shape our habits in that direction. Evaluate our results in comparison to our peer universities. There are four types of comparisons that we can use: 1. Comparable – as close as possible to SCSU with the only difference being how the people behave. 2. Competitive – not like us 3. Aspirational – who we would like to be like, same mission, a tier above 4. MnSCU System List – Lisa Foss and the SPC will work together to improve this list Provost Spitzer and the Deans have been charged with developing and outlining a process for an academic plan and the SPC will be asked to review and weigh in on the validity of the process and how it fits in with the master plan that needs to be completed in two years. We need to develop facilities to fit the programs that we have not develop programs to fit the facilities. A Master Plan will be developed in the next two years and the SPC will be asked to review closely and weigh in on this process. We need to plan with the City of St Cloud more actively and be completely aware of each other’s visions as we strive to become more of a “University Town”. Part of this plan includes the universities role in developing the Coborn property on Fifth Avenue and the city’s plan of developing the quarries in a city park. The master plan needs to look more widely to include the Department of Transportation plans of possibly turning Hwy 10 into a freeway with restricted access and pushing University Boulevard through to meet up with Hwy 10. SCSU and the Student Life and Development office needs to work together and accept the responsibility of being a positive image in the SCSU neighborhoods and focus our intellectual capacities on the quality of life in these neighborhoods. Within three years, a healthier, more comprehensive Strategic Plan needs to be developed which addresses the culture of the campus being a welcoming and inviting place to work, learn, and live. This does not mean starting completely over but rather looking at what has been done and seeing how it fits with our new Academic and Master plans and also how our practices align with the MnSCU Board’s measures. The budget and the strategic plan must be integrated as President Potter has done in other places and has found to be very successful. Sober Bus – Research was conducted and completed over the summer and President Potter and the University will be working with the Mayor to implement this plan. In regards to the question of faculty workload there was conversation around two thoughts: o Level of quality we are trying to reach and the funding that is connected o Four course load is inconsistent with our vision SPC Priorities for the 2007-2008 Academic Year - - Accountability work from MnSCU and National Accrediting Agencies has to go forward Collaboration with academic plan, master plan, and facilities plan Responses to the academic plan work The message is clear that at all levels we will engage in purposeful planning to get rid of the disconnect. Enter into a cycle of integrated improvement and activity Discuss motivation tactics that will allow us to work with integration and accountability on top of an already heavy workload Determine how we continue to use assessment and planning to move the university forward. The Academic Plan appears to be top priority and we need to structure our time to deal with the priorities which includes an invitation for Provost Spitzer and the Deans to attend the Sept. 27 meeting to talk about the process. Timeline – Next 30 days Invite Steve Ludwig to Oct. 11 meeting to talk about the Facilities Plan process Attend and participate in the Budget Advisory meetings – see email sent on Sept. 12 Become familiar with the framework of the Malcolm Baldridge Quality Award – President Potter was an evaluator Peer Institution List Development Develop a reasonable peer group using Ed Trust and IPEDS as a source (handout) Peer list will change based on what you are using the information for President Potter wants to use the list to talk to MnSCU about why he thinks the institutions on our list are our best choice of peers. President Potter encouraged us to not use outcomes to select our peers, or how much we spend per student but rather looking at other variables first. We should look at input rather than output. Determine how many peers we list and how we categorize and prioritize them (generally 20-30) In order to put together the peer list by the end of October to the entire campus the work of the committee needs to be done sooner than that.