Letter Template (May 2015– Version 2015/02)
IV.6
Letter of Offer for Visiting Academic – Nil Appointment.
Reminder: Please pay attention to texts in red font - you will have to change the font colour to black as appropriate, or delete the statement or paragraph if not applicable.
(day/month/year)
(name)
(address)
Dear ( name ) :
This letter confirms an offer of nil salaried appointment to the University of Manitoba as follows:
Title:
Compensation group:
Department: select one: Visiting Professor, Visiting Researcher, Visiting Scholar
Visiting Academics
Faculty/School:
Location: < eg Fort Garry campus, St. Boniface Hospital, Thompson, etc >
Appointment Start Date: < insert date > < (insert for non-Canadians – delete this statement if
Appointment End Date: not applicable) >or as soon thereafter as is practicable.
Travel expense cap: <if applicable>
It is understood that following your appointment with the University of Manitoba, your intention is to return to your position with < employer> .
We understand that throughout the term of your appointment at the University of Manitoba you will be funded directly by <source of funding>.
(If applicable ): The University will reimburse you for your travel expenses as shown above upon presentation of original receipts.
Enclosed for your information is a document which provides general information on
Visiting Academic appointments .
<Include the following paragraph if appointment involves research only> : Your appointment is governed by the by-laws, rules, regulations, policies, procedures and practices of the University of Manitoba in effect from time to time, including those relating to research. Information regarding all of the preceding is available is available at http://www.umanitoba.ca/admin/governance/ .
<Include the following paragraph if appointment involves research and contact with students>:
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Your appointment is governed by the by-laws, rules, regulations, policies, procedures and practices of the University of Manitoba in effect from time to time, including those relating to research. Your attention is particularly drawn to Policy 1201 Responsibilities of Academic Staff with Regard to Students. Information regarding all of the preceding is available is available at http://www.umanitoba.ca/admin/governance/ .
Insert applicable clause :
As a < selected one ( Visiting Professor, Visiting Researcher, Visiting Scholar ) > , you will be invited to <insert brief description of duties as given in the Request to Offer, e.g. share in the research activities of the Department, participate in Departmental colloquia, present a seminar to graduate students in the department, etc.> Your faculty liaison will be <insert name of professor who has invited the visitor and is responsible for his/her activities.>
This appointment entitles you to access to the University of Manitoba computer network.
During the course of your appointment, you will have access to the University of
Manitoba's Libraries and other collections and materials. In accessing and using such materials, you must comply with all University policies, procedures, rules and guidelines related to copyright. In particular, you must not use licensed materials for personal, business, clinical of other reasons which are outside of your scope of duties to the
University.
Please note, however, that you will not be eligible to participate in University of
Manitoba benefit plans .
The terms and conditions stated in this letter constitute the only obligations to be undertaken by the University in respect of this appointment.
Immigration Requirements
Your employment by the University is subject to the acceptance of your entry into Canada. Your entry into Canada for purposes of employment requires a Work Permit from Citizenship and
Immigration Canada. Visit http://www.cic.gc.ca/english/information/offices/missions.asp
to obtain a Work Permit and if required, a Temporary Resident Visa (TRV). Additional information may be obtained through the CIC’s website at http://www.cic.gc.ca/english/index.asp
.
If you are willing to accept this appointment, please do the following:

Sign one copy of this letter and return to the address below. Retain the other copy for your files.

Complete and sign the enclosed Nil Salaried Appointment Personal Information form.

Return all materials by (day/month/year) to: ( Name, address).
If you have any further questions or require additional assistance, please do not hesitate to contact (name) , (title) , (unit), telephone (phone number including area code), email
(email address) .
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We look forward to your arrival and are happy to have the opportunity to help further your academic endeavours. We extend to you a very warm welcome.
Sincerely,
( name )
Department Head
( name )
( Dean OR Director)
Enclosures:
Letter of Offer (additional copy)
Information For Prospective Visitors
Nil Salaried Appointment Personal Information form.
I accept this offer of appointment dated (date of letter) on the terms and conditions specified in this letter. I understand that the terms and conditions of my appointment as stated in this letter are the only obligations of the University of Manitoba to me with respect to this appointment.
Signature Date
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