Event Planning
Scenario
Copyright © Notice: The materials are copyrighted © and trademarked ™ as the property of The Curriculum Center for Family and Consumer Sciences, Texas Tech University.
You are an event planner at a large lodging
establishment. You have received a call
concerning a wedding reception for 500 guests.
The reception will
include a
combination bar,
dance, live
entertainment, and
the usual reception
amenities.
Copyright © Notice: The materials are copyrighted © and trademarked ™ as the property of The Curriculum Center for Family and Consumer Sciences, Texas Tech University.
The reception will immediately be followed by a
banquet for 350 close friends and relatives. Dinner
will be served; the wedding couple and two sets of
grandparents will be the guests of honor.
The banquet will
include live
entertainment, an
open bar, and
optional dancing.
The family and friends will need overnight
lodging accommodations for 400.
The newlyweds
will need the
honeymoon suite.
The request is to
have all of the
rooms as close as
possible.
Copyright © Notice: The materials are copyrighted © and trademarked ™ as the property of The Curriculum Center for Family and Consumer Sciences, Texas Tech University.
Event Planning
What additional information might you
need to plan this event?
What information will you need
confirmation on?
How quickly will you need confirmation?
What is the square footage needed for
the banquet? for the reception?
How will the table decorations differ for
the banquet and reception?
What equipment will be needed for the
banquet and reception?
Copyright © Notice: The materials are copyrighted © and trademarked ™ as the property of The Curriculum Center for Family and Consumer Sciences, Texas Tech University.
Event Planning
What is the
square footage
of each room?
The
conference
rooms
available at
the hotel
•
•
•
•
•
•
109’ x 84’
108’ x 39’
43’ x 62’
41’ x 40’
38’ x 42’
24’ x 19’
What room will
accommodate
the reception?
What room will
accommodate
the banquet?
Copyright © Notice: The materials are copyrighted © and trademarked ™ as the property of The Curriculum Center for Family and Consumer Sciences, Texas Tech University.
Event Planning
Provide
roomsetdiagrams
the following:
• Room
up for the for
banquet
• Room set up for the banquet
• Room set up for the reception
• Room arrangement of the lodging facilities
• Floor plan of the honeymoon suite
Copyright © Notice: The materials are copyrighted © and trademarked ™ as the property of The Curriculum Center for Family and Consumer Sciences, Texas Tech University.