Competitive Sealed Proposal (CSP)
CSP Number: 160512
TITLE: Full Service Custodial Cleaning Services
DUE DATE: May 12, 2016
PRIOR TO: 2:00 pm
Pre-Bid Meeting: 1:00 pm on May 3, 2016
230 N. Mayhill, Denton, TX. 76208
Mail or deliver complete CSP package to:
Denton Independent School District
Purchasing Department
1213 N. Locust St.
Denton, TX 76201
For additional information, please contact the person listed below. All questions must be submitted
in writing (email preferred) and received on or seven (7) calendar days prior to the opening date and time. No
verbal responses will be provided. Please note that CSP results are NOT available by telephone.
Cheryl Farmer, Asst. Purchasing Agent
cfarmer@dentonisd.org
FAX: 940-369-4991
PROPOSER IDENTIFICATION (Please print information clearly)
Firm Name:
Date:
Address:
Phone:
Fax:
City/St/Zip:
Email:
You MUST sign the CSP Signature Sheet on page 17 in order for your CSP to be accepted.
Full Service Custodial Cleaning Services
CSP 160512
Page 1 of 45
COMPETITIVE SEALED PROPOSAL (CSP)
FULL SERVICE CUSTODIAL CLEANING SERVICES
DENTON INDEPENDENT SCHOOL DISTRICT
The Denton Independent School District (referred to as the “District” from this point forward) is soliciting
responses to this Competitive Sealed Proposal (CSP) for Full Service Custodial Cleaning Services.
The Proposer is strongly encouraged to read the entire CSP document prior to submitting response.
Failure to provide the information requested in its entirety may be grounds for disqualification of
the CSP.
Section 1.0:
Instructions to Proposers
1.1
To be considered for award of this solicitation, all pages requiring signature plus any/all
attachments, must be completed with all requested information, signed and returned sealed
in an envelope or other appropriate package adequate to conceal and contain the contents
prior to the CSP date and time. Failure to provide complete and accurate information may
disqualify the Proposer.
1.2
Proposals must be received in the Purchasing Department office, 1213 N. Locust St.,
Denton, TX 76201 PRIOR TO the hour and date specified on the front page of this
document or any subsequent Addenda. No other published dates will be binding.
Proposals received after this date and time will not be considered. The district will not
accept faxed or emailed proposals.
1.3
If due to inclement weather, natural disaster, or for any other cause the District office
location where bids/proposals are to be submitted is closed on the due date, the deadline
for submission shall automatically be extended to the next District business day on which
the office is open, unless the proposer is otherwise notified by the District. The time of
day for submission shall remain the same.
1.4
Addenda will be posted on the Purchasing Department page of the Denton ISD website,
www.dentonisd.org. All Proposers receiving this CSP other than directly from Denton
ISD are responsible to obtain all addenda that pertains to the CSP. All addenda become a
part of the CSP documents. Proposers shall acknowledge receipt of all addenda on the
Signature Sheet.
1.5
All vendor communications must be directed in writing to the person listed on the first
page of this document. Request for information/interpretation must be received on or
before seven (7) calendar days prior to the opening date and time. Only questions
answered by formal written addenda will be binding. Include the CSP Number and Name
in the subject line.
1.6
If any exceptions are taken to any portion of the CSP, the proposer must clearly indicate
the exception taken and include a full explanation on the Deviation/Compliance Signature
Form or as a separate attachment to the CSP. The failure to identify exceptions or
proposed changes will constitute acceptance by the Supplier of the CSP as proposed by the
District. The District reserves the right to reject a CSP containing exceptions, additions,
qualifications or conditions.
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CSP 160512
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1.7
The CSP response must be signed by an individual authorized to contractually bind the
company submitting the CSP. A failure to sign the CSP could cause it to be rejected as
non-responsive. The CSP must include full company name and address of Proposer, the
title or authority to bind his/her firm in a contract and contact information. A Signature
Sheet is included in this packet.
1.8
The District reserves the right to award this CSP to a single vendor, multiple vendors, each
line item separately, or in any combination to be in the best interest of the District. If the
Proposer chooses to bid/propose “all or none” or is not agreeable to multiple or split
awards, it must be noted on the Deviation / Compliance Form and included with this CSP.
1.9
CSP’s will be considered irregular if they show any omissions, alterations of form,
additions, or conditions not called for, unauthorized alternate CSP’s, failure to return all
forms and copies, or irregularities of any kind. However, the District reserves the right to
waive any irregularities and to make the award in the best interests of the District.
1.10
Denton ISD reserves the right to accept or reject any and/or all of the proposals, to waive
technicalities, to be the sole judge of quality and equality, to be the sole judge as to the
definition of “best overall benefit” and accept the proposal that is in the best interest of the
district.
1.11
The CSP must remain open for a period of ninety (90) days subsequent to the submission
due date, unless otherwise indicated, to allow time for the offer(s) to be evaluated and
board of trustees action, if required.
1.12
The District reserves the right to acquire reasonable amount of additional goods or
services, as listed on this CSP, subject to verification of the same or lower prices and
conditions on the CSP.
1.13
Vendors that do business with a school district are required to file a questionnaire to
identify any potential conflicts of interest. The CONFLICT OF INTEREST
QUESTIONNAIRE is included in this proposal.
1.14
In order to ensure the integrity of the selection process, Proposer’s employees, officers,
agents, or other representatives shall not lobby or attempt to influence a vote or
recommendation related to the Proposer’s response, directly or indirectly, through any
contact with school board members or other district officials from the date this CSP is
released until the award.
1.15
All contractors, subcontractors and their employees must submit to Denton ISD proof of a
satisfactory criminal record history of all individuals working on district property through
background checks conducted as required by Senate Bill 9. The criminal record history
must be obtained by the successful bidder before any work is performed. The information
regarding the requirements for conducting a criminal records check is posted on The Texas
Department of Public Safety’s website www.tx.dps.state.tx.us by clicking open Crime
Records and reading School District Guide to Senate Bill 9. The cost for each criminal
records check is approximately $100.00.
1.16
Vendors who perform work inside Denton ISD facilities are hereby notified that our
buildings may contain asbestos containing materials. This notification is required by both
the State of Texas Department of State Health Services and the Federal EPA Asbestos
regulations. These guidelines cover both Denton ISD’s responsibilities and the
Employer’s responsibility to their employees. As a vendor, it is your responsibility to
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CSP 160512
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check each building prior to performing any work in that facility. These building materials
may include, but not limited to: ceiling tile, floor tile and mastic, sheetrock, tape and be
compound, thermal pipe insulation, spray-on ceiling material, calks, and roofing products.
As there have been numerous asbestos containing products manufactured over the years,
you must check each building’s Asbestos Management Plan. This plan is normally kept in
the main office and may be reviewed upon request. After reviewing the Asbestos
Management Plan and are still unclear about whether the area you will be working in
contains asbestos or not, please contact Bill Knight at 940-369-0200.
1.17
Section 2.0:
Possession of fire arms, alcohol and/or drugs, even in vehicles, is strictly prohibited on
school district property. Use of any tobacco products is not permitted on school property.
Standard Terms and Conditions
2.1
The District reserves the right to accept or reject any and/or all proposals, to waive any
technicalities, to waive any formalities, to be the sole judge of quality and equality, to
accept the proposal that is in the best interest of the district, and the right to waive minor
irregularities in the procedures.
2.2
The District further reserves the right to reject all proposals and seek new proposals when
such procedures are in the best interest of the district. The District also will be the sole
judge as to the definition of “district’s best interest”.
2.3
No orders are to be placed without a purchase order signed by the Purchasing Agent. No
payment will be made for orders filled without an approved purchase order.
2.4
Each location shall be invoiced separately. All invoices must include the purchase order
number and sent to:
Denton Independent School District
Accounts Payable Department
P. O. Box 2387
Denton, Texas 76202
2.5
Denton ISD is exempt from Federal Excise Tax. DO NOT INCLUDE TAX IN CSP
PRICES. Excise Tax Exemption Certificate will be furnished upon request.
2.6
The successful Proposer may not assign its rights and duties under an award without the
written consent of Denton ISD. Such consent shall not relieve the assignor of liability in
the event of default by its assignee.
2.7
Failure of the successful Proposer(s) to notify the District sufficiently in advance of the
inability to complete the job within the time frame allowed and with acceptable reasons(s)
shall give the District the option of cancelling the contract.
2.8
Denton ISD is a member of the Educational Purchasing Cooperative of North Texas
(EPCNT). Several governmental entities around Denton ISD have indicated an interest in
being included in this contract. All purchases by entities other than Denton ISD will be
billed directly to that entity and paid by that entity. Denton ISD will not be responsible for
another entity’s debts.
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2.9
2.10
Insurance Requirements, when required, (Section 6.0) will be submit the following
Certificates of Insurance naming Denton ISD as Certificate Holder and named additional
insured on General Liability Certificates. Certificates may be faxed to the Purchasing
Department at 940-369-4991 or emailed to cfarmer@dentonisd.org. The selected Proposer
will be required to supply the insurance certificate(s) prior to the start of the project. The
selected Proposer agrees to provide insurance policies or contracts for insurance, when
requested, in addition to Certificates of Insurance The District reserves the right to
require higher limits of coverage depending on the size, scope and nature of a CSP.
The following minimum limits shall apply to each type of insurance coverage.
2.9.1
Worker’s Compensation and Employer’s Liability Insurance with statutory
limits in conjunction with Employer’s Liability Insurance with limits no less than
$500,000 per accident/disease is required. The Vendor shall require subcontractors
to provide insurance for the latter’s employees, unless such employees are covered
by a Worker’s Compensation policy furnished by the General Contractor.
2.9.2
Commercial Automobile Liability and Property Damage covering all owned,
non-owned and hired vehicles to be used in performance of this work; Bodily
injury and Property Damage coverage shall be in an amount no less than $100,000
per person/$300,000 per occurrence/$100,000 property damage.
2.9.3
Commercial General Liability Damage Insurance – Comprehensive general
liability insurance in the amount of $1,000,000 each occurrence.
2.9.4
Umbrella Liability Insurance – Liability on a following form basis with a limit
not less than $1,000,000 per occurrence in excess of all primary limits.
2.9.5
Third Party Fidelity bond of $50,000 per employee along with umbrella coverage
in the amount of not less than $5,000,000.
2.9.6
Performance Bond in the amount of 100% of proposed management fee. Bond
shall be held by a legitimate surety company licensed to do business in the state of
Texas. A letter from
2.9.7
The successful proposer shall furnish Denton ISD certificates of insurance in
writing no later than 15 working days after acceptance of a contract.
2.9.8
Denton ISD must be given ten (10) day notice of cancellation or change in
insurance coverage.
Certificate of Interested Parties – Form 1295
2.10.1 The Texas Legislature adopted House Bill 1295 which added section 2252.908 of
the Government Code Chapter 2252, Contracts with Governmental Entity.
2.10.2 Section 2252.908 Disclosure of Interested Parties
(d) “A governmental entity or state agency may not enter into a
contract described by Subsection (b) with a business entity unless
the business entity, in accordance with this section and rules
adopted under this section, submits a disclosure of interested
parties to the governmental entity or state agency at the time the
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business entity submits the signed contract to the governmental
entity or state agency.”
2.10.3 Form 1295 is not required for the submission process but must be completed prior
to contract execution.
2.10.3 For further information go to https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
Section 3.0:
3.1
Scope of Work
The District is accepting Competitive Sealed Proposals (CSP) from qualified vendors for
Full Service Custodial Cleaning Services. The Contractor shall furnish all supervision,
cleaning personnel, equipment, supplies, tools and other materials as required for custodial
services for the following:
Adkins Elementary
Ann Windle SFYC
ATC (LaGrone Advance Tech Ctr)
Bell Elementary
Blanton Elementary
Borman Elementary
Braswell High School
CDC (Virginia Gallion Child Dev. Center)
Central Service
Clear Creek
Community Ed
Cross Oaks Elementary
Eugenia Rayzor Elementary
Evers Park Elementary
Fred Moore High School
Ginnings Elementary
Gonzalez School for Young Children (Pre-K)
Guyer High School
Harpool Middle School
Hawk Elementary
Hodge Elementary
Houston Elementary
Insurance Portable
Lee Elementary
McMath Middle School
McNair Elementary
Myers Middle School
Navo Middle School
Nelson Elementary
Paloma Creek Elementary
Providence Elementary
Rayzor Elementary
Rivera Elementary
Ryan Elementary
Savannah Elementary
Service Center Annex
Stephens Elementary
Strickland Middle School
Technology
Transportation
Wellness Center
1701 Monahan Dr, Lantana, TX 76226
901 Audra Ln, Denton, TX 76209
1504 Long Rd, Denton TX 76207
601 Villa Paloma Blvd, Little Elm, TX 76227
9501 Stacee Ln, Argyle, TX 76226 (Lantana)
1201 Parvin St, Denton, TX 76205
26750 E. University Dr, Little Elm, TX 76227
903 Audra Ln, Denton, TX 76201
1307 N. Locust, Denton, TX 76201
1213 N. Locust, Denton, TX 76201
1215 N. Elm, Denton, TX 76201
600 Liberty Blvd, Cross Roads, TX 76227
377 Rayzor Rd, Argyle, TX 76226 (Lantana)
3300 Evers Pkwy, Denton, TX 76207
815 Cross Timbers, Denton, TX 76205
2525 Yellowstone Pl, Denton, TX 76209
1212 Long Rd, Denton, TX 76207
7501 Teasley Ln, Denton, TX 76210
9601 Stacee Ln, Argyle, TX 76226
2300 Oakmont Dr., Corinth, TX 76210
3900 Grant Pkwy, Denton, TX 76208
3100 Teasley Ln, Denton, TX 76205
1314 Boliver St, Denton, TX 76201
800 Mack Place, Denton, TX 76209
1901 Jason Dr, Denton, TX 76205
1212 Hickory Creek Rd, Denton, TX 76210
131 N. Garza Rd, Shady Shores TX, 76208
1701 Navo Rd, Aubrey, TX 76227
3909 Teasley Ln, Denton, TX 76210
1600 Navo Rd, Aubrey, TX 76227
1000 FM 2931, Aubrey, TX 76227
1400 Malone St., Denton, TX 76201
701 Newton St, Denton, TX 76205
201 W. Ryan Rd, Denton, TX 76210
1101 Cotton Exchange, Aubrey, TX 76227
230 N. Mayhill Rd, Denton, TX 76208
133 N. Garza Rd, Shady Shores, TX 76208
324 E. Windsor, Denton, TX 76209
1212 N. Elm, Denton, TX 76201
5093 E. McKinney, Denton, TX 76208
1203 N. Elm, Denton, TX 76201
Middle School #8 will open in August 2017
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3.2
Proposer shall include all school related events and summer school at designated schools in
their staffing and pricing.
3.2.1
Summer school campus designations, utilized classrooms, number of days and
times are subject to change per student needs. Historical date provided is for
reference purpose:
3.2.1.1 7 campuses
3.2.1.2 June 6 through June 30 and July 18 through July 28
3.2.1.3 7:00am through Noon
3.3
Existing facilities currently not on contracted custodial services may be considered
for these services at a later date:
Calhoun Middle School
CH Collins Athletic Stadium
Crownover Middle School
Davis School
Denton High School
PDC (Professional Dev. Center)
Pecan Creek Elementary
Ryan High School
Special Education Services
Wellness Center
Wilson Elementary
709 Congress St., Denton, TX 76201
1500 Long Rd., Denton, TX 762074
1901 Creekside Dr., Corinth, TX 76210
1125 Davis St., Denton, TX 76209
1007 Fulton St., TX 76201
1212 Bolivar St., Denton, TX 76201
4400 Lakeview Blvd., Denton, TX 76208
5101 E. McKinney St., Denton, TX 76208
1205 W. University Dr., Denton, TX 76201
1203 N. Elm St., Denton, TX 76201
1306 E. Windsor Dr., Denton, TX 76209
3.4
The District will provide a list of new facilities added during the term of this CSP and
negotiate a price prior to the renewal period.
3.5
The District will provide a list of current facilities that may be sold, demolished, or
remodeled during the term of this CSP and negotiate a price and scope of work prior to the
renewal period.
3.6
Staffing Requirements and Standards
3.6.1
Proposer accepts full responsibility for adhering to Senate Bill 9 (SB9 attached)
and all its requirements for obtaining national criminal history record information
and fingerprinting of all employees that are assigned duties where students are
present.
3.6.2
Proposer shall provide a list/log of all current staff with appropriate documentation
verifying compliance with Senate Bill 9 regarding the fingerprinting /background
checks.
3.6.3
All matters pertaining to the recruitment, screening, hiring and retention shall be
the exclusive responsibility of the Contractor. These matters shall be done fully in
compliance with existing statutes and regulations pertaining to affirmative action,
non-discrimination, wage and hour and any other stipulations germane to prudent
personnel management.
3.6.4
Contractor employees may not work on District property where students are present
when they have been convicted, received probation or deferred adjudication for any
of the following, but not limited to, felony offenses:
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3.6.4.1 Any offense against a person who was, at the time of the offense, under 18
year of age or enrolled at a public school
3.6.4.2 Any sex offense
3.6.4.3 Any crimes against persons involving controlled substances or property
3.6.5
3.6.4.4 Any other offense the District believes might compromise the safety of
students, staff, or property.
Proposer will appropriately staff work force and supervisory personnel to perform
the specified services to meet the requirements of Denton ISD.
3.6.6
Personnel will be appropriately trained and supervised and will maintain a
courteous and professional appearance and attitude while on Denton ISD property.
3.6.7
Proposer will provide sufficient onsite supervisory personnel to ensure proper
inspection of work performed, close supervision, and technical assistance to the
work force. The onsite supervisory personnel will be designated as the point of
contact and must be able to clearly communicate in English with Denton ISD
personnel.
3.6.8
The Proposer shall have at least one certified Integrated Pest Management (IPM)
Coordinator to work directly with Denton ISD
3.6.9
Proper clothing will be worn at all times. Sleeved t-shirts and long pants are the
preferred attire with the company logo on the shirts. Any deviation from this will
be reviewed for acceptance.
3.6.10 Denton ISD requires all vendors doing business on Denton ISD property to have
their employees and vehicles identified with company logos on vehicles, ball caps,
shirts and/or badges.
3.6.11 Possession of fire arms, alcohol and/or drugs, even in vehicles, is strictly prohibited
on school district property. Use of any tobacco products is not permitted on school
property.
3.7
Sub-Contractors
3.1
3.8
Section 4.0:
4.1
Sub-contracting of services and personnel is not allowed.
Dispute Resolution
3.8.1
Dispute resolution will begin with the Executive Director of Operations.
3.8.2
Any unresolved issues will be addressed by the selected vendor, the Executive
Director of Operations and the Purchasing Department.
Performance Requirements and Conditions
District Provided Spaces
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4.1.1
4.2
Safety
4.2.1
4.3
All emergency conditions shall be promptly reported to the District’s authorized
representative.
Contract Manager
4.7.1
4.8
The procurement and maintenance of all equipment required for the successful
execution of this contractual obligation shall be the Contractor’s responsibility. The
District will provide locked storage spaces, but shall not be responsible for losses
that may be incurred due to theft and/or vandalism. All equipment shall be
maintained properly and kept in clean working condition. A listing of all
chemicals and equipment that will be used by the Contractor must be submitted for
approval prior to initial service under the contract. Changes may be made only
after duly authorized. All chemicals and equipment must meet or exceed OSHA
requirements and commonly recognized safety requirements. Material Safety Data
Sheets (MSDS) will be maintained on each job site for all chemicals used in the
cleaning process.
Emergencies
4.6.1
4.7
The Contractor shall be responsible for the repair/replacement, to the satisfaction of
the district’s representative, of any damage to the facility caused by any employee
of this contract.
Equipment and Supplies/Materials
4.5.1
4.6
All Supervision, as required for the execution of those contractual responsibilities
assumed by the Contractor, shall be done by the Contractor or his/her designated
representative.
Damage
4.4.1
4.5
The Contractor shall be responsible for the training, as necessary, in the application
of chemicals and the use of equipment to facilitate safe conditions outlined by
OSHA for the employees and the district’s students and staff.
Supervision
4.3.1
4.4
The district will provide a small office space, limited storage space and utilities for
the Contractor’s on-site operations.
A contract manager shall be appointed within ten (10) days after receipt of contract,
and this person shall be available as deemed necessary by the representative for
purposes of reporting problems, requesting schedule changes, etc. This individual
must be dedicated solely to Denton ISD and shall be the main contact person for
routine daily matters. The District also requires the successful bidder provide a
manager for each 10 building section of this contract.
Scheduling Housekeeping (Appendix 1)
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4.81.
4.9
Staffing
4.9.1
4.10
The majority of housekeeping shall be done after school hours to pose a minimum
disruption to normal school functions. See Appendix I for a detailed cleaning
specification listing.
The district requires all facilities, excluding auxiliary and administrative facilities,
to be staffed from 6:30 a.m. to 10:30 p.m., Monday through Friday, unless
otherwise arranged with the facility administrator and that the staffing at each
facility be adequate to cover this need. Each facility administrator will direct the
staff as to doors being unlocked for meetings and events; otherwise the buildings
are to remain secure. The staffing must be adequate for each District site in order
to achieve a high level of cleanliness and appearance in the most efficient manner.
Based on the information in the campus maps package of District facilities and site
visits, your proposal must include your staffing plan for both day and night per
facility. The Contractor shall have the flexibility to change hours to ensure
sufficient day and evening coverage, to see that each facility is opened at the
specified time and properly secured after the second shift is complete and that the
cleaning personnel are scheduled for special events that occur after normal school
hours. All buildings will need to be checked in summer months for water leaks,
HVAC problems and daily temperature checks for freezers and refrigerators at
campuses. The District requires that at least 80% of the firm’s staff is full time
which means no more than 20% part time employees. The District also requires
the selected firm to provide complete health insurance details for each employee
that will be a part of this agreement.
Supervisors on Call
4.10.1 The District requests a contract manager, dedicated solely to Denton ISD, to ensure
proper supervision of contract and shall be responsible for directing contracted
employees, recording and reporting hours worked by employees, on-site training and
responding to any and all complaints and concerns. The District also requires the
successful bidder provide a manager for each 10 building section of this contract.
The Contractor shall designate a lead person for each campus during the evening
shift to communicate with the facility administrator for daily instructions.
4.11
Vendor Responsibilities
4.11.1 Vendor accepts full responsibility for adhering to Senate Bill 9 requirements for
obtaining national criminal history record information and fingerprinting of all
employees that are assigned duties where students are present.
4.11.2 Vendor shall provide a list/log of all current staff with appropriate documentation
verifying compliance with Senate Bill 9 regarding the fingerprinting/background
checks.
4.12
Personnel
4.12.1 All matters pertaining to the recruitment, screening, hiring and retention shall be
the exclusive responsibility of the Contractor. These matters shall be done fully in
compliance with existing statutes and regulations pertaining to affirmative action,
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non-discrimination, wage and hour and any other stipulations germane to prudent
personnel management.
4.12.2 Only those personnel who have been properly trained shall be assigned duties under
this contract.
4.12.3 No part of this contract may be subcontracted to any other service provider.
4.12.4 Each crew must include at least one person who is proficient in both English and
Spanish.
4.12.5 The personnel shall be neat and clean in appearance. Uniforms and/or picture
identification badges shall be worn, which fully identify the worker as a member of
the Contractor’s work force.
4.12.6 Contractor employees may not work on District property where students are present
when they have been convicted, received probation or deferred adjudication for any
of the following felony offenses (1) Any offense against a person who was, at the
time the offense occurred, under 18 years of age or enrolled at a public school (2)
Any sex offense (3) Any crimes against persons involving controlled substances or
property or (4) Any other offense the District believes might compromise the safety
of students, staff or property.
4.12.7 All perspective employees are required to undergo an initial drug screening and
random monthly drug screenings to follow. Include your company’s drug testing
policy in your proposal.
4.12.8 The Contractor will pay all taxes pertaining to the employees as required by law.
All employees will be bonded in the amount of $50,000 (3rd Party Fidelity Bond.)
4.12.9 Any employee whose work habits and/or conduct is deemed objectionable shall be
removed from the work force upon request of the authorized Denton ISD
representative.
4.13
Soap, Paper and Feminine Hygiene Products
4.13.1 The Contractor will furnish all paper towels, soap dispensers, soap and toilet paper
for the restrooms and classrooms. Denton ISD is responsible for dispenser
replacements other than soap.
4.14
Window Cleaning
4.14.1 The Contractor will be responsible for cleaning exterior windows and high (above
arm’s reach) interior windows on an annual basis. Annual price provided should
include all window cleaning.
4.15
Gym Floors
4.15.1 It is the expectation of Denton ISD that all hardwood gym floors will be included in
this contract. Gym floors should be cleaned regularly with an approved cleaner.
Also, include annual screening and recoating of each hardwood gym floor in your
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pricing. Please also include your process and recommended finish used for this
process. Sanding and striping will not be included as part of this contract.
4.16
Level of Cleanliness
4.16.1 It will be the responsibility of the Contractor to provide housekeeping services for
the individual locations in keeping with high standards for an educational
institution from the perspectives of sanitation, public relations and protection of the
physical facility. Therefore, the intent of this proposal is to approach this matter
from a level of cleanliness concept, and detailed cleaning specifications defined in
Appendix I.
4.17
Space
4.17.1 To the extent possible, detailed information on building floor plans and square
footage has been furnished to Proposers in Appendix II. However, through actual
measurements, use of existing drawings and/or other means, it shall be the
responsibility of the vendor to verify measurements as deemed applicable for the
submission of a proposal.
4.18
Holidays
4.18.1 Contractor is to use to the official District calendar.
4.18.2 Generally Observed Holidays
4.18.2.1 New Year’s Eve
4.18.2.2 Spring Break
4.18.2.3 Good Friday
4.18.2.4 Memorial Day
4.18.2.5 July 4th
4.18.2.6 Labor Day
4.18.2.7 Three days at Thanksgiving
4.18.2.8 Christmas 6 days
4.19
Inclement Weather
4.19.1 The District requires all auxiliary and administrative staff, including custodians, to
report to work at their normally scheduled time during inclement weather and does
not pay an inclement weather absence.
4.19.2 Ice and snow removal from around the walkways and doorways will be required as
a part of this contract.
4.20
Pricing
4.20.1 Ice and snow removal from around the walkways and doorways will be required as
a part of this contract.
4.20.2 The Contractor’s costs include, but are not limited to:
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4.20.2.1 All wages, salaries, benefits and training. The District requires the
successful firm to pay a minimum starting rate of $8.75.
4.20.2.2 Social Security taxes, state and federal unemployment taxes, general
liability and umbrella insurance premiums, worker’s compensation
insurance premiums, and medical and hospitalization insurance premiums
if applicable.
4.20.2.3 Janitorial supplies, paper towels, toilet paper, hand soap, hand soap
dispensers, plastic liners for trash and recycle containers.
4.20.2.4 Laundering and treating custodial supplies.
4.20.2.5 Appropriate Identification for Contractor’s employees.
4.20.2.6 Payroll preparation and all other accounting functions.
4.20.2.7 Contractor’s corporate overhead costs including support staff, office and
warehouse storage, vehicles, radios, cellular phones and pagers.
4.20.2.8 Snow and ice removal (both labor and approved d-icer) from entry and
sidewalks as specified.
4.20.2.9 Replacement of interior light bulbs from customer stock using an 8 foot
ladder. Anything above that will be the District’s responsibility.
4.20.2.10 Litter removal from interior and exterior grounds to street.
4.20.2.11 Ceiling tile replacement from customer stock.
4.20.2.12 Costs associated with all Cleaning Specifications outlined in Appendix I
4.20.2.13 Other and additional costs incurred to supply and manage DISD custodial
program.
4.20.2.14 All equipment needed.
40.2.3 The District’s cost include but limited to the following;
40.2.3.1 Providing limited storage in each location for supplies and equipment.
40.2.3.2 Trash removal from compactors and dumpsters.
40.2.3.3 Increases can be requested by the selected vendor according to changes in
the Consumer Price Index (CPI). CPI requests are to be capped at 3% on an
annual basis.
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Section 5.0:
5.1
Evaluation Criteria
Final evaluation of this proposal will be based on the Texas Education Code 44.034 (b) per
the General Conditions. Evaluation of pricing will be based on Unit Price value to be
submitted on the “Pricing Sheet”.
POINT
VALUE
EVALUATION CRITERIA
Purchase Price
Reputation of the vendor and vendor’s goods or services
Quality of the vendor’s goods or services
Extent to which the goods or services meet the district’s needs
Vendor’s past relationship with the district
Impact of district’s compliance with laws and rules relating to
Historically Underutilized Businesses
Total long-term cost to the district
Other relevant factors specifically listed in this CSP
Total Points
45
10
15
15
3
2
5
5
100
5.2
The District does not award contracts on pricing alone. The District reserves the right to
award the contract to the proposer(s) who offer the best value and in the best interest of the
district.
5.3
The District reserves the right to be the sole judge as to the definition of “best value” and
“Best interest of the district”.
5.4
If the District is unable to reach a contract agreement with the selected proposer, the
District shall terminate further discussions and proceed to the next proposer in the order of
the selection ranking until a contract agreement is reached or all proposals are rejected.
5.5
The District will review submission and notify submitting Proposers of decisions made.
The District may elect to interview some of those vendors submitting proposals. Proposers
to be interviewed will be notified as to the date, time and place for the interview.
Section 6.0:
Special Terms and Conditions
6.1
The District intends to award this proposal to one (1) vendor if it is in the best interest of
the District.
6.2
A Pre-Proposal Meeting will be held at 1:00 pm on Tuesday, May 3, 2016 at the district
maintenance facility, 230 North Mayhill Rd., Denton, TX 76208 to discuss the proposal
requirements and an overview of Contractor expectations. Arrangements can be made to
tour any of the facilities at the conclusion of the meeting. Only questions answered by
formal written addenda will be binding. All addenda become a part of the CSP documents.
6.3
The proposal submission shall include one (1) original (Clearly labeled Original) and two
(2) copies (Clearly labeled Copy) and must be sealed in an envelope, box or container,
clearly marked on the outside with CSP 160512– Full Service Custodial Cleaning Services.
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6.4
The term of this contract, upon governing body approval, shall be for a period of two (2)
years beginning July1, 2016 through June 30, 2018 with an option to renew for two (2) two
year extensions, with governing body approval, based on the long-range needs of the
District and mutual consent of both parties. The final expiration date would be June 30,
2021.
6.5
Prices shall be firm for the period of two years beginning July 1, 2016. After the initial
two year period, any proposed price change(s) must be submitted in writing and signed by
an authorized company representative no later than six (6) months prior to the expiration
date to be considered. Within this six (6) month period, the District reserves the right to
negotiate or reject any or all request for rate increases. Prices will remain firm during each
renewal period.
6.6
Price increases for each additional extension term will be negotiated not to exceed the CPI
in the Denton/Dallas/Fort Worth area at the time of the renewal.
6.7
The District will provide a list of additional facilities added during the term of this CSP
and negotiate a price prior to the renewal period.
6.8
The District will provide a list of current facilities that may be sold, demolished,
remodeled or property boundaries changed during the term of this CSP and negotiate a
price and scope of work prior to the renewal period.
6.9
During any fiscal year of this agreement the Board of Trustees fails to appropriate funds,
the District will immediately notify the contractor and relieve them of their obligations
under this agreement. Any/All extensions will be subject to the availability of funds,
product quality, vendor performance, and the agreement of both parties to extend.
6.10
The District reserves the right to extend this solicitation at the end of any contract term for
up to 60 days if determined to be in the best interest of the District to ensure the
availability of products and/or services. All purchase orders dated and issued within these
dates will be subjected to the terms and conditions of this CSP.
6.11
The successful Proposer may not assign its rights and duties under an award without
written consent of Denton ISD. Such consent shall not relieve the assignor of liability in
the event of default by its assignee.
6.12
Whenever Denton ISD, in its discretion, deems it to be in the District’s best interests, it
may terminate any resulting award for the District’s convenience. Such termination shall
be effective thirty (30) days after Denton ISD delivers written notice of such termination
for convenience to the Vendor. Upon receipt of such notice from the District, Vendor shall
not thereafter incur, and Denton ISD shall have no liability for, any costs under this CSP
that are not necessary for actual performance of the CSP between the date of the notice of
termination for convenience and the effective date of that termination for convenience. In
the event of a termination for convenience hereunder, Denton ISD shall have no liability to
Vendor for lost or anticipated profit resulting there from.
6.13
The Vendor shall be considered in default of this CSP, and such default shall be grounds
for the District to terminate any resulting award for this CSP and/or pursue any and all
relief, at law or in equity, to which it may be entitled by reason of such default if Vendor
fails to perform any of its obligations under this CSP and fails to correct such non-
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performance within ten (10) calendar days of written notice from the District to do so.
Should any termination of this CSP under such termination shall be considered a
termination for convenience under 6.11.
6.14
To be considered for award of this solicitation, all pages requiring signature, plus any/all
attachments, must be legible and completed with all requested information, signed and
returned sealed in an envelope or other appropriate package adequate to conceal and
contain the contents prior to the CSP date and time. Required documents are:
6.14.1 Signature Sheet
6.14.2 Deviation / Compliance Signature Form
6.14.3 SB9 – Criminal History Record Information
6.14.4 Non-Collusion Statement
6.14.5 Criminal Background Check and Felony Convection Notification
6.14.6 Debarment or Suspension Certification Form
6.14.7 Toxic Control Affidavit
6.14.8 Nonresident Bidder’s Certification
6.14.9 Conflict of Interest Questionnaire
6.14.10 Interlocal Agreement Clause (EPCNT) - Optional
6.14.11 References
6.14.12 Vendor Data Form
6.14.13 W-9, Tax Payer Identification Number & Certification
6.14.14 Valid copy(s) of Certificates of Insurance – Required when awarded
6.14.15 HUB certification documentation – if applicable
6.14.16 Attachment A – Company History
6.14.17 Attachment B – Qualifications
6.14.18 Attachment C – Staffing Plan and Policies
6.14.19 Attachment D – Operations Plan and Policies, Equipment listing by Campus,
Chemicals listing by campus and Implementation Plan
6.14.20 Attachment E – Standard Benefits Package, Drug Testing Policy and Procedures
6.14.21 Attachment F – Billing Procedures
6.14.21 Proposal Form
6.14.22 Supplement Proposal Form
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SIGNATURE SHEET
I or we, the duly authorized undersigned, having carefully read and fully understand the specifications and
conditions relating to this document, do hereby agree to enter into a contract with Denton ISD by tendering this
offer to perform the work required and/or provide the products(s) specified in this solicitation. I or we, also certify
to the accuracy of the certifications required which accompany this offer.
I, or we, are authorized to submit this offer and have not been a party to any collusion among offer/offerors in
restraint of freedom of competition by agreement to offer at a fixed price or to refrain from offering; or with any
Denton ISD employee, Board Trustee, or consultant as to quantity, quality, or price in the prospective contract, or
in any terms of the prospective contract except in any authorized discussion(s) with Denton ISD’s Purchasing
personnel; or in any discussions or actions between offer/offerors and any Denton ISD employee, Board Trustee, or
consultant concerning exchange of money or other things of value for special consideration in the award of this
contract.
SUBMITTED BY:
FIRM: _____________________________________________
(OFFICIAL FIRM NAME)
MUST BE SIGNED IN INK TO BE
CONSIDERED RESPONSIVE
BY:
_____________________________________________
(Original Signature)
Name: ____________________________________________
(Typed or Printed Name)
Title:
____________________________________________ _______________________________
(Typed or Printed Title)
(Date)
Address:
______________________________________
City/State/Zip: ______________________________________
Phone #:
______________________________________ Fax #: __________________________
Email:
______________________________________
NOTE: Submit copy of Proposer’s
Taxpayer Identification #: _____________________________ current W-9 Form
I hereby acknowledge receipt of the following addenda (if applicable) which have been issued and incorporated
into the CSP Document. (Please initial in ink beside each addenda received.)
Addendum No. 1
_________
Addendum No. 2
__________
Addendum No. 3
_________
Addendum No. 4
__________
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DEVIATION/COMPLIANCE SIGNATURE FORM
Company Name:
Address:
City/State/Zip:
Phone Number:
Fax #:
Email:
If the undersigned Proposer intends to deviate from the Item(s) Specifications listed in this CSP document, all such
deviations must be listed on this page, with complete and detailed conditions and information included or attached.
The District will consider any deviations in its CSP award decisions, and the District reserves the right to accept or
reject any CSP based upon any deviations indicated below or in any attachments or inclusions.
In the absence of any deviation entry on this form, the Proposer assures the District of his/her full compliance with
the Terms and Conditions, Item Specifications, and all other information contained in this CSP document.
No Deviation
Yes Deviations
Signature of Proposer
Date Signed
If yes is checked, please list below. Attach additional sheet(s) if needed.
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THIS COMPLETED FORM MUST BE RETURNED WITH BID PROPOSAL
Model SB 9 Contractor Certification Form
Criminal History Record Information Review of Certain Contract Employees
Introduction: Texas Education Code Chapter 22 requires service contractors to obtain criminal history record
information regarding covered employees and to certify to the District that they have done so. Covered employees
with disqualifying convictions are prohibited from serving at a school district.
Definitions:
Covered employees: Includes all employees of a contractor (to include any subcontractors and/or independent
contractors) who have or will have continuing duties related to the service to be performed at the District and have
or will have direct contact with students. The District will be the final arbiter of what constitutes direct contact with
students.
Disqualifying conviction: One of the following offenses, if at the time of the offense: (a) a felony offense under
Title 5, Texas Penal Code; (b) an offense for which a defendant is required to register as a sex offender under
Chapter 62, Texas Code of Criminal Procedure; or c) an equivalent offense under federal law or the laws of another
state.
On behalf of ______________________________________________ ("Name of Contractor"), I
First Name: __________________________ Last Name:_______________________________
Address: _____________________________________ City: __________________State:_____
Zip: _________ Telephone: ______________ Fax: ____________ Email:__________________
Certify that [check one]:
[ ] None of Contractor’s employees are covered employees, as defined above.
Or
[ ] Some or all of the Contractor's employee are covered employees. If this box is selected, I further certify that:
Contractor has obtained all required criminal history record information, through the Texas Department of Public
Safety, regarding its covered employees. None of the covered employees has a disqualifying conviction.
Contractor has taken reasonable steps to ensure that its employees who are not covered employees do not have
continuing duties related to the contract services or direct contact with students.
If Contractor receives information that a covered employee has a disqualifying conviction, Contractor will
immediately remove the covered employee from contract duties and notify the District in writing within three (3)
business days.
Upon request, Contractor will make available for the District's inspection the criminal history record information of
any covered employee. If the District objects to the assignment of a covered employee on the basis of the covered
employee's criminal history record information, Contractor agrees to discontinue using that covered employee to
provide services at the District.
Noncompliance by the Contractor with this certification may be grounds for contract termination.
__________________________________________
Signature
Full Service Custodial Cleaning Services
____________________________
Date
CSP 160512
Page 19 of 45
NON-COLLUSION STATEMENT
The undersigned affirms that he/she is duly authorized to execute this CSP, that this company, corporation, firm,
partnership or individual has not prepared this CSP in collusion with any other Proposer, and that the contents of
this CSP as to prices, terms or conditions of said CSP have not been communicated by the undersigned nor by any
employee or agent to any other person engaged in this type of business prior to the official opening of the CSP.
Firm Name:
_________________________________________________________________
Address:
_________________________________________________________________
City/State/Zip:
_________________________________________________________________
Phone #:
_______________________
Fax #: ______________________
Name of Authorized Official:
____________________________________________________
(Typed or clearly printed)
Signature of Authorized Official:
____________________________________________________
Position / Title:
___________________________________
Date Signed: ______________
Firm hereby assigns to purchaser any and all claims for overcharges associated with this CSP which arise under the
antitrust laws of the United States, 15 USCA Section 1 and which arise under the antitrust laws of the State of
Texas, Business and Commerce Code, Section 15.01.
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CRIMINAL BACKGROUND CHECK AND FELONY CONVICTION NOTIFICATION
CRIMINAL BACKGROUND CHECK
Bidder/Proposer will obtain history record information that relates to an employee, applicant for employment, or agent of the Bidder/Proposer
if the employee, applicant, or agent has or will have continuing duties related to the contracted services; and the duties are or will be performed
on school property or at another location where students are regularly present. The Bidder/Proposer certifies to the Denton ISD before
beginning work and at no less than an annual basis thereafter that criminal history record information has been obtained. Bidder/Proposer shall
assume all expenses associated with the background checks, and shall immediately remove any employee or agent who was convicted of a
felony, or misdemeanor involving moral turpitude, as defined by Texas law, from Denton ISD’s property or other location where students are
regularly present. Denton ISD shall be the final decider of what constitutes a “location where students are regularly present.” Bidder/Proposer’s
violation of this section shall constitute a substantial failure.
If the Bidder/Proposer is the person or owner or operator of the business entity, that individual may not self-certify regarding the criminal
history record information and its review, and must submit original evidence acceptable to the District with this Agreement showing
compliance.
FELONY CONVICTION NOTIFICATION
State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states, “a person or business
entity that enters into a contract with a school district must give advance notice to the District if the person or owner or operator of the
business entity has been convicted of a felony.” The notice must include a general description of the conduct resulting in the conviction of a
felony.
Subsection (b) states, “a school district may terminate a contract with a person or business entity if the district determines that the person or
business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction.” The District
must compensate the person or business entity for services performed before the termination of the contract .
THE FELONY CONVICITON NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION.
I, the undersigned agent for the firm named below, certify that the information concerning criminal background check and
notification of felony convictions has been reviewed by me, the following information furnished is true to the best of my
knowledge, and I acknowledge compliance with this section.
Firm Name: __________________________________________________________________________________
Name of Authorized Company Official: ____________________________________________________________
(Typed or clearly printed)
My firm is a publicly-held corporation; therefore this reporting requirement is not applicable:
Signature of Company Official: _________________________________
Date: ________________
A. My firm is not owned nor operated by anyone who has been convicted of a felony.
Signature of Company Official: _________________________________
Date: ________________
B. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony:
Name of Felon(s): _______________________________________________________________________
_______________________________________________________________________________________
Details of Conviction(s): __________________________________________________________________
_______________________________________________________________________________________
Signature of Company Official: _________________________________
Date: ________________
NOTE: Name and signature of company official should be the same as on the Non-Collusion Statement
Vendor is responsible for the performance of the persons, employees and/or sub-contractors Vendor assigns to provide services for the Denton ISD pursuant to
this CSP on any and all Denton ISD campuses or facilities. Vendor will not assign individuals to provide services at a Denton ISD campus or facility who have
a history of violent, unacceptable, or grossly negligent behavior or who have a felony conviction, without the prior written consent of the Denton ISD Purchasing
Department.
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DEBARMENT OR SUSPENSION CERTIFICATION FORM
Non-Federal entities are prohibited from contracting with or making sub-awards under covered transaction to parties that are
suspended or debarred or whose principals are suspended or debarred. Covered transactions include procurement of goods or
services equal to or in excess of $100,000. Vendors receiving individual awards of $100,000 or more and all sub-recipients
must certify that the organizations and its principals are not suspended or debarred.
By submitting this offer and signing this certificate, you (the Vendor):
(1) Certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency
under the Federal OMB, A-102, common rule.
Firm’s Name:
________________________________________________________________________
Address: ________________________________________________________________________
City/State/Zip:
________________________________________________________________________
Telephone #:
_________________________________
Authorized Company Official’s Name:
_____________________________________________
(Typed or printed)
Title of Authorized Representative:
_____________________________________________
(Typed or printed)
Signature of Authorized Company Official: _____________________________________________
Date Signed:
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TOXIC CONTROL AFFIDAVIT
Denton ISD has established Management Plans for ensuring a high level of environmental air quality
through its Operations Department. All contractors performing construction projects for DISD must
familiarize themselves with these Management Plans and comply prior with the beginning of any
awarded construction project. DISD employees are available to review such Plans and assist in
interpretation and understanding its Asbestos Management Plans at any time prior to beginning
construction.
Certification of non-use of Asbestos and Lead Containing Materials is required by all General and Sub
Contractors for all construction projects, by State and Federal regulations which Denton ISD is subject
to. Completion of this Affidavit is mandatory before final payment on a project will be made.
Complete this certificate, have it notarized and submit it with your application for final payment,
certifying that no materials used in conjunction with this project contain asbestos or lead in any form
and that all Material Safety Data Sheets (MSDA) have been supplied to Owner before submitting
application for final payment.
ASBESTOS AND LEAD-FREE MATERIALS
I, the undersigned agent for the company/firm or individual named below, certify that materials
supplied by me and used in conjunction with this project contained neither Asbestos nor Lead and are
non-toxic in nature. I further certify this statement to be true for the project contracted with Owner as
described below:
Project No. ____________________ School/Facility: __________________________________
Description of project, including specific areas within school/facility certified as Asbestos/Lead free.
Include building map, if necessary. Use facility name and room numbers where applicable: ______
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Contractor’s Name: ________________________________________________________________
Authorized Company Official’s Name: ________________________________________________
(Printed or Typed)
The claim contained within this affidavit is subscribed and swore before me, a Notary Public, this
______ day of _________________, 20____.
Notary Public, State of _______________________
__________________________________________
Signature
(Seal)
Full Service Custodial Cleaning Services
__________________________________________
Printed Name
__________________________________________
Date of Commission Expires
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NONRESIDENT BIDDER’S CERTIFICATION
The 1985 Texas Legislature passed HB 620 relating to bids by nonresident contractors. The pertinent portion of
the Act has been extracted and is as follows:
Section 1. (a)


“Nonresident bidder” means a bidder whose principal place of business is not in this state, but
excludes a contractor whose ultimate parent company or majority owner has its principal place of
business in this state.
“Texas resident bidder” means a bidder whose principal place of business is in this state, and
includes a contractor whose ultimate parent company or majority owner has its principal place of
business in this state; or employs at least 500 persons in this state.
Section 1. (b)
The state or a governmental agency of the state may not award a contract for general construction,
improvements, services, or public works projects or purchases of supplies, materials, or equipment to a
nonresident bidder unless the nonresident’s bid is lower than the lowest bid submitted by a responsible
Texas resident bidder by the same amount that a Texas resident bidder would be required to underbid a
nonresident bidder to obtain a comparable contract in the state in which the nonresident’s principal
place of business is located.
I certify that _______________________________________________________________________is a
Resident Bidder of Texas as defined in HB 620.
Signature:
__________________________________________________________________
Printed Name:
__________________________________________________________________
**************************************************************************************
I certify that _______________________________________________________________________is a
Nonresident Bidder of Texas as defined in HB 620 and our principal place of business is:
City and State:
__________________________________________________________________
Signature:
____________________________________________________________
Printed Name:
____________________________________________________________
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FORM CIQ
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
OFFICE USE ONLY
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor
who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity
and the vendor meets requirements under Section 176.006(a).
Date Received
By law this questionnaire must be filed with the records administrator of the local governmental entity
not later than the 7th business day after the date the vendor becomes aware of facts that require the
statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government
Code. An offense under this section is a misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed
questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the
originally filed questionnaire was incomplete or inaccurate.)
3
Name of local government officer about whom the information is being disclosed.
Name of Officer
4
Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described
by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each
employment or business relationship described. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income other than
investment income, from the vendor?
Yes
No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local
government officer or a family member of the officer AND the taxable income is not received from the local governmental entity?
Yes
5
6
No
Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business
entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent
or more.
Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in
Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7
Signature of vendor doing business with the governmental entity
Form provided by Texas Ethics Commission
Full Service Custodial Cleaning Services
www.ethics.state.tx.us
CSP 160512
Date
Revised 11/30/2015
Page 25 of 45
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on
commercial activity of one of the parties. The term does not include a connection based on:
(A)
a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B)
a transaction conducted at a price and subject to terms available to the public; or
(C)
a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is
subject to regular examination by, and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
***
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a family
member of the officer that results in the officer or family member receiving taxable income,
other than investment income, that exceeds $2,500 during the 12-month period preceding the
date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a
local governmental entity and:
(1)
has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2)
has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding
any gift described by Section 176.003(a-1); or
(3)
has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not
later than the seventh business day after the later of:
(1) the date that the vendor:
(A)
begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B)
submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A)
of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B)
that the vendor has given one or more gifts described by Subsection (a); or(C) of a family
relationship with a local government officer.
(C)
Of a family relationship with a local government officer.
Form provided by Texas Ethics Commission
Full Service Custodial Cleaning Services
www.ethics.state.tx.us
CSP 160512
Revised 11/30/2015
Page 26 of 45
INTERLOCAL AGREEMENT CLAUSE
Several governmental entities around the Denton Independent School District have indicated an interest in being
included in this contract. Should these governmental entities decide to participate in this contract, would you (the
vendor) agree that all terms, conditions, specifications, and pricing would apply?
Yes
No
If you (the vendor) check yes, the following will apply:
Governmental entities utilizing Internal Governmental contracts with the Fort Worth Independent School District
will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this
solicitation. All purchases by governmental entity other than Denton Independent School District will be billed
directly to that governmental entity and paid by that government entity. Denton Independent School District will not
be responsible for another governmental entity’s debts. Each governmental entity will order its’ own material/service
as needed.
For information regarding the Educational Purchasing Cooperative of North Texas, please visit their website at the
following address: http://www.epcnt.com/INDEX.htm
Company Name:
(Typed or printed)
Title of Authorized Representative:
(Typed or printed)
Signature of Authorized Company Official:
Date Signed:
Full Service Custodial Cleaning Services
CSP 160512
Page 27 of 45
REFERENCES
Please provide a minimum of three (3) references, preferably from school districts, who have used your services within the last
three (3) years. Additional references may be required. DO NOT LIST DENTON ISD EMPLOYEES, FORMER OR
CURRENT AS REFERENCES.
1.
Company Name: _____________________________________________________________________________
Address:
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Business Phone: _______________________________
Fax:
__________________________________
Contact Person: _______________________________
Email: __________________________________
Description of project or work completed: _________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
2.
Company Name: _____________________________________________________________________________
Address:
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Business Phone: _______________________________
Fax:
__________________________________
Contact Person: _______________________________
Email: __________________________________
Description of project or work completed: _________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
3.
Company Name: ______________________________________________________________________________
Address:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Business Phone: _______________________________
Fax:
___________________________________
Contact Person: _______________________________
Email: ___________________________________
Description of project or work completed: __________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Full Service Custodial Cleaning Services
CSP 160512
Page 28 of 45
VENDOR DATA FORM
1. For Purchase Orders: ORDERING ADDRESS INFORMATION
Company Name:
dba Name:
Address:
Business Phone:
Fax:
Contact Person:
Email:
Web address:
______________________________
Indicate how your company would receive Purchase Orders from Denton ISD.
By Email:
Yes _____
No _____
Email address: ____________________________________
By Fax:
Yes _____
No _____
Fax:
____________________________________
By Mail:
Yes _____
No _____
Address:
____________________________________
____________________________________
Representative Name: __________________________
Contact Number:
__________________________
Email: _____________________________
Purchasing Cooperatives: _______________________________________________________________
2. For Payments: REMITTANCE ADDRESS INFORMATION
Company Name:
Address:
Business Phone:
Fax:
Contact Person:
Email:
3. For BID/PROPOSAL Notifications: ADDRESS INFORMATION
Company Name:
Address:
Business Phone:
Fax:
Contact Person:
Email:
Full Service Custodial Cleaning Services
CSP 160512
Page 29 of 45
Please insert Required Documents here that are listed on page 16, if applicable,
that are not included in this document.
W-9, Tax Payer Identification Number & Certification
Valid copy(s) of Insurance Documents and Bonds (Required within 10 working
days after award)
HUB certification documentation (if applicable)
Bid Bond or Cashier’s Check (Required within 15 working after
award)
Performance Bond (Required within 15 working days after award)
Fidelity Bond (Required within 15 working days after award)
Attachments at listed below
(This page does not need to be returned with packet)
Full Service Custodial Cleaning Services
CSP 160512
Page 30 of 45
Provide the following information as an attachment
ATTACHMENT A
Company History: (Limit 10 pages)
1. Year Founded
2. Philosophy
3. Mission Statement
4. Description of types and number of accounts served
5. Number of employees
6. Ownership of company and business classification
ATTACHMENT B
Qualifications:
1. Each proposer shall submit evidence of qualification which would influence the ability to
satisfactorily perform the housekeeping services defined elsewhere in this document.
2. Provide audited financial statements for the last two (2) years. Failure to provide this information may
result in your submission as nonresponsive.
3. Provide a list of all School Districts that the proposer is:
a. currently under contract with
b. number of years doing business with that school
c. contact name and number for each
ATTACHMENT C
Staffing Plan and Policies (Limit 10 pages)
1. Outline the number of proposed day and evening cleaning hours.
2. Explain staffing and management plan for campuses and provide an average wage rate for workers
3. Provide organizational chart for Denton ISD. Include total number of hours planned for each campus
and the number of managers that will be used to oversee the contract. Full time/part time breakout
percentages must be included in the response. Proposers not providing at least 75% FT employees will
not be accepted and proposal will be considered as nonresponsive.
4. Outline employee benefits package. Proposers are required to provide insurance for all full time
employees.
ATTACHMENT D
Operations Plan and Policies (Limit 10 pages)
1. Explain quality control procedures
2. Explain emergency cleaning procedures
3. Include training plans and procedures that will be implemented at Denton ISD. Include all types of
training including but not limited to asbestos awareness training and safety training.
4. Explain security plans and procedures
5. List grades, qualities and brand names of chemicals that would be used at Denton ISD.
Full Service Custodial Cleaning Services
CSP 160512
Page 31 of 45
6. Provide an equipment list for all equipment that will be used.
7. Denton ISD prefers to be a latex free environment at its facilities. List products or supplies that would
be used that contain latex and list products currently used that are latex free alternatives.
8. Provide a description of uniforms to be worn by contracted personnel.
Equipment listing by campus
Chemicals listing by campus
Implementation Plan
ATTACHMENT E
Standard Benefits Package
1. Describe benefit package information for full time and part time employees
Drug Testing Policy and Procedures
ATTACHMENT F
Billing Procedures
Full Service Custodial Cleaning Services
CSP 160512
Page 32 of 45
PROPOSAL FORM
Denton ISD Proposal for Custodial Service
Campus and Enrollment
Annual Price
Monthly Price
Per Square Foot
Adkins Elementary
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
665 Enrollment / 88,231 sq ft
$
$
$
/sq.ft.
Eugenia Elementary
419 Enrollment / 77,725 sq ft
Evers Elementary
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
697 Enrollment / 81,419 sq ft
$
$
$
/sq.ft.
Hodge Elementary
$
$
$
/sq.ft.
372 Enrollment / 88,674 sq ft
Ann Windle SFYC
365 Enrollment / 41,200 sq ft
ATC
120,700 sq ft
Bell Elementary
684 Enrollment / 88,674 sq ft
Blanton Elementary
514 Enrollment / 80,344 sq ft
Borman Elementary
442 Enrollment / 78,952 sq ft
Braswell High School
1100 Enrollment / 526,738 sq ft
CDC
8,218 sq ft
Central Services
23,768 sq ft
Clear Creek
16,173 sq ft
Community Ed
3,960 sq ft
Cross Oaks Elementary
567 Enrollment / 85,855 sq ft
Fred Moore High School
54 Enrollment / 28,487 sq ft
Ginnings Elementary
604 Enrollment / 89,099 sq ft
Gonzalez Pre-K
386 Enrollment / 60,391 sq ft
Guyer High School
2418 Enrollment / 426,380 sq ft
Harpool Middle School
642 Enrollment / 161,327 sq ft
Hawk Elementary
Full Service Custodial Cleaning Services
CSP 160512
Page 33 of 45
667 Enrollment / 87,015 sq ft
Houston Elementary
609 Enrollment / 78,499 sq ft
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
$
$
$
/sq.ft.
Insurance Portable
1,680 sq ft
Lee Elementary
602 Enrollment / 85,592 sq ft
McMath Middle School
763 Enrollment / 159,136 sq ft
McNair Elementary
595 Enrollment / 84,711 sq ft
Myers Middle School
899 Enrollment / 181,474 sq ft
Navo Middle School
1232 Enrollment / 165,167 sq ft
Nelson Elementary
617 Enrollment / 80,334 sq ft
Paloma Creek Elementary
659 Enrollment / 80,334 sq ft
Providence Elementary
718 Enrollment / 79,717 sq ft
Rayzor Elementary
669 Enrollment / 99,565 sq ft
Rivera Elementary
642 Enrollment / 84,598 sq ft
Ryan Elementary
600 Enrollment / 77,725 sq ft
Savannah Elementary
665 Enrollment / 80,334 sq ft
Service Center Annex
59,048 sq ft
Stephens Elementary
519 Enrollment / 80,334 sq ft
Strickland Middle School
890 Enrollment / 194,571 sq ft
Technology
16,173 sq ft
Transportation
15,872 sq ft
Wellness Center
5,325 sq ft
Full Service Custodial Cleaning Services
CSP 160512
Page 34 of 45
Total:
Annual
Monthly
$
$
Hourly Rate for emergencies not included above
$_______________/hr.
Additional Cost for a portable classroom added to any facility
By: Signature of Authorized Person
Full Service Custodial Cleaning Services
$______________/sq.ft.
Name Printed
CSP 160512
Page 35 of 45
Supplemental Proposal Form
PROPOSER
A.
WAGES
GENERAL MANAGER TOTAL
ZONE MANAGERS TOTAL
SUPERVISORS TOTAL
DAY LEAD CUSTODIANS TOTAL
DAY CUSTODIANS TOTAL
NIGHT LEAD CUSTODIANS TOTAL
NIGHT CUSTODIANS TOTAL
PERIODIC/EXTRA CLEANERS TOTAL
$
TOTAL WAGES
B.
BENEFITS
WORKERS COMPENSATION
GENERAL LIABILITY
OTHER INSURANCES (Umbrella, Auto, Crime)
FICA
FITA
HOSPITALIZATION
$
TOTAL BENEFITS
BENEFITS / WAGES %
C.
RELATED COSTS
SUPPLIES TOTAL
EQUIPMENT/VEHICLES TOTAL
OVERHEAD/SUPPORT STAFF TOTAL
UNIFORMS TOTAL
COMMUNICATIONS (Cellular Phones, Radio, Pagers)
TOTAL
PAPER GOODS/LINERS TOTAL
TRAINING TOTAL
OFFICE/WAREHOUSE TOTAL
D.
TOTAL RELATED COST
$
MANAGEMENT FEE TOTAL
$
A. TOTAL
$
B. TOTAL
$
C. TOTAL
D. TOTAL
$
TOTAL ANNUAL COST (TAC)
$
Full Service Custodial Cleaning Services
CSP 160512
Page 36 of 45
TAC / TOTAL SF. 3,972,887 = Total Cost per SF.
$
PERFORMANCE BOND
$
Performance Bond / Total budget %
%
Total with Performance Bond
$
SF. Cost with Performance Bond
$
WAGES PER HOUR
Day Lead Custodian
Day Custodian
Night Lead Custodian
Night Custodian
$
$
$
$
NUMBER OF EMPLOYEES
Managers / Supervisors
Day Lead Custodian
Day Custodian
Night Lead Custodian
Night Custodian
Total
MANAGEMENT / SUPERVISION to CUSTODIANS %
Full Service Custodial Cleaning Services
CSP 160512
Page 37 of 45
APPENDIX I
Cleaning Specifications
I. CLASSROOMS
A. Daily (Five Days Per Week)
1. Empty wastebaskets and replace liners
2. Spot clean all windows
3. Clean and sanitize counters and sinks
4. Dust mop, with chemically treated dust mop, all composition floors
5. Spot mop composition floors with all-purpose cleaner
6. Vacuum all carpet
7. Spot clean carpet
8. Vacuum walk-off mats
9. Clean chalkboards/trays
10. Spot clean desktops
11. Replace light bulbs as needed from customer stock
12. Replace ceiling tiles from customer stock
B. Weekly
1. Low dust all horizontal surfaces to hand height (70")
2. High dust above hand height including sills, moldings, ledges, shelves, frames, ducts and heating
outlets.
3. Damp clean baseboards
4. Damp clean window ledges
5. Wet mop
6. Remove fingerprints from doors, frames, light switches, kick plates, handles, and railings
7. Dust all vents up to 12 ft.
C. Monthly
1. High dust above hand height horizontal surfaces, including shelves, ceiling, moldings, pipes, ducts,
heating outlets, etc.
2. Remove dust and cobwebs from ceiling areas and lights
3. Buff composition floors
4. Dust blinds
5. Remove dead bugs from light fixtures up to 12 ft.
D. Annually (Summer)
1. Wash all windows and glass partitions (both sides)
2. Refinish all composition floors
3. Clean carpeting (hot water extraction method)
4. Clean entire surfaces of student's desks and chairs
5. Machine scrub Mondo floors and apply appropriate protective coating
6. Clean and sanitize counters and sinks
7. Clean chalkboards/trays
Full Service Custodial Cleaning Services
CSP 160512
Page 38 of 45
8. Remove dust and cobwebs from ceiling areas
9. Dust blinds/air vents
II. OFFICES
A. Daily (Five Days Per Week)
1. Empty wastebaskets and replace liners
2. Dust furniture, including desks, chairs, and tables
3. Dust interior window ledges
4. Dust telephones
5. Spot clean all window glass and glass partitions to hand height
6. Spot clean desk tops
7. Dust mop, with chemically treated dust mop, all composition floors
8. Spot mop composition floors with all-purpose cleaners
9. Vacuum carpet
10. Spot clean carpet
11. Vacuum walk-off mats
B. MWF - (Summer Only for School Campus Offices instead of Daily)
1. Empty wastebaskets and replace liners
2. Dust furniture, including desks, chairs, and tables
3. Dust interior window ledges
4. Dust telephones
5. Spot clean all window glass and glass partitions to hand height
6. Spot clean desk tops
7. Dust mop, with chemically treated dust mop, all composition floors
8. Spot mop composition floors with all-purpose cleaners
9. Vacuum carpet
10. Spot clean carpet
11. Vacuum walk-off mats
C. Weekly
1. Low dust horizontal surfaces to hand height (70")
2. Damp clean baseboards
3. Damp clean window ledges
4. Remove fingerprints from doors, frames, light switches, kick plates, handles, and railings
5. Spray buff composition floors
D. Monthly
1. High dust above hand height (70") horizontal surfaces, including ceilings, shelves, moldings,
ledges, pipes, ducts, heating outlets, etc.
2. Remove dust and cobwebs from ceiling areas
3. Dust Venetian blinds
4. Remove dead bugs from light fixtures up to 12 ft..
Full Service Custodial Cleaning Services
CSP 160512
Page 39 of 45
E. Annually (Summer)
1. Wash all windows and glass partitions (both sides)
2. Clean all carpet
3. Clean entire surfaces of desks and chairs
4. Dust interior window ledges
5. Dust blinds/air vents
6. High dust horizontal surfaces / Drop and clean light fixtures
III. LOUNGE
A. Daily (Five Days Per Week)
1. Empty wastebaskets and replace liners
2. Dust furniture, including desks, chairs, and tables
3. Dust interior window ledges
4. Dust telephones
5. Spot clean all window glass and glass partitions to hand height
6. Damp clean counter tops
7. Damp clean vending machines
8. Dust mop with chemically treated dust mop all composition floors
9. Spot mop composition floors with all-purpose cleaner
10. Vacuum carpet
11. Spot clean carpet
12. Vacuum walk-off mats
13. Replace light bulbs as needed from customer stock
14. Replace ceiling tiles from customer stock
15. Report broken or defective items
B. Weekly
1. Low dust all horizontal surfaces to hand height (70")
2. Damp clean baseboards
3. Remove fingerprints from doors, frames, light switches, kick plates, handles, and railings
4. Spray buff all composition floors
C. Monthly
1. High dust above hand height (70") all horizontal surfaces including shelves, moldings, ledges,
pipes, ducts, heating outlets, etc.
2. Remove dust and cobwebs from ceiling areas
3. Remove dead bugs from light fixtures up to 12 ft.
D. Annually (Summer)
1. Refinish all composition floors
2. Damp clean all washable furniture
4.
5.
6.
7.
Clean all carpet
Dust blinds / air vents
High dust horizontal air vents / Drop clean light fixtures
Wash all windows and glass partitions (both sides)
Full Service Custodial Cleaning Services
CSP 160512
Page 40 of 45
8. Clean and sanitize counters and sinks
IV. LIBRARY
A. Daily (Five Days Per Week)
1. Empty wastebaskets
2. Dust furniture, including desks, chairs, and tables
3. Dust interior window ledges
4. Spot clean all window glass and glass partitions to hand height
5. Spot clean desk tops
6. Dust mop, with chemically treated dust mop, all composition floors
7. Spot mop composition floors with all-purpose cleaner
8. Vacuum all carpet
9. Spot clean carpet
10. Vacuum walk-off mats
11. Replace light bulbs as needed from customer stock
12. Replace ceiling tiles from customer stock
B. Weekly
1. Replace all plastic liners in waste receptacles
2. Low dust horizontal surfaces to hand height (70")
3. Dust all bookshelves (books to remain in place)
4. Damp clean baseboards
5. Damp clean window ledges
6. Remove fingerprints from doors, frames, light switches, kick plates, handles and railings
C. Monthly
1. High dust above hand height horizontal surfaces, including shelves, moldings, pipes, ducts, heating
outlets, etc.
2. Remove dust and cobwebs from ceiling areas
3. Remove dead bugs from light fixtures up to 12 ft.
D. Annually (Summer)
1. Clean all carpet
2. Damp clean all washable furniture
3. Dust blinds / air vents
4. High dust horizontal surfaces / Drop and clean light fixtures
5. Wash all windows and glass partitions ( both sides )
6. Dust furniture, including desks, chairs and tables
V. COMMON AREAS – INSIDE & OUTSIDE
A. Daily (Five Days per Week)
1. Keep all sidewalks free of gum and debris
2. Spot clean glass partitions and doors
Full Service Custodial Cleaning Services
CSP 160512
Page 41 of 45
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Clean and sanitize water fountains
Dust interior window ledges
Dust mop composition floors with chemically treated dust mop
Spot mop composition floors with all-purpose cleaner
Vacuum carpet
Spot clean carpet
Vacuum walk-off mats
Clean under entrance mats daily, inside and out
Replace light bulbs as needed from customer stock
Replace ceiling tiles from customer stock
Dust vents up to 12 ft tall
Set up / tear down for all events
Empty and wipe clean entrance trash receptacles to curb
Report broken or defective items
Set up and remove traffic cones for student pick up
Raise and Lower flags
B. As Needed
1. Spray buff all composition floors
C. Weekly
1. Damp clean baseboards
2. Damp clean window ledges
3. Dust locker tops
D. Monthly
1. High dust above hand height (70") all horizontal surfaces including shelves, moldings, ledges,
pipes, ducts, heating outlets, etc.
2. Remove dust and cobwebs from ceiling areas
3. Remove dead bugs from light fixtures up to 12 ft.
4. Hot water pressure wash entrances
E. Semi-Annually (Christmas and Summer)
1. Refinish all composition floors
2. Clean all carpet
3. Clean lobby windows
F. Annually (Summer)
1. Machine scrub Mondo floors and apply appropriate protective coating
2. Clean and sanitize water fountains
3. Hot pressure wash all exterior entrance ways and awnings/overhangs
4. Dust interior window ledges
5. Deep clean all carpet and walk-off mats
Full Service Custodial Cleaning Services
CSP 160512
Page 42 of 45
VI. RESTROOMS/DRESSING ROOMS
A. Daily
1. Check restrooms throughout the school day
2. Empty wastebaskets and replace liners
3. Clean, sanitize, and polish all vitreous fixtures including toilet bowls, urinals, and hand basins
4. Clean and polish chrome fittings
5. Clean and sanitize toilet seats
6. Clean and polish glass and mirrors
7. Wash and sanitize exterior of containers
8. Dust metal partitions
9. Remove spots, marks, stains, and splashes from wall areas
10. Spot clean metal partitions
11. Sweep floors
12. Damp mop floors with germicidal disinfectant
13. Re-supply expendable restroom dispensers
14. Remove fingerprints from doors, frames, light switches, kick plates, plush plates, handles, railings,
etc.
15. Replace light bulbs as needed from customer stock
16. Replace ceiling tiles from customer stock
17. Report broken or defective items
B. Weekly
1. Low dust horizontal surfaces to hand height (70")
2. Damp clean baseboards
3. Dusts all vents up to 12 ft.
C. Monthly
1. High dust above horizontal surfaces, including shelves, ceilings, moldings, ledges, pipes, ducts,
heating outlets, etc.
2. Remove dust and cobwebs from ceiling areas
3. Wash and sanitize metal partitions
4. Machine scrub floors with germicidal disinfectant
5. Remove dead bugs from light fixtures up to 12 ft.
VII. MULTI-PURPOSE/GYMNASIUM
A. Daily (Five Days Per Week)
1. Empty wastebaskets
2. Remove fingerprints from doors, frames, light switches, kick plates, push plates, handles, railings,
etc.
3. Dust mop floors
4. Spot mop composition floors
5. Set up and tear down for all events
Full Service Custodial Cleaning Services
CSP 160512
Page 43 of 45
B. Weekly
1. Replace all plastic can liners in waste receptacles
2. Low dust all horizontal surfaces to hand height
3. Sweep baseboards
C. Monthly
1. High dust above hand height all horizontal surfaces including shelves and
Moldings
2. Remove dead bugs from light fixtures up to 12 ft.
D. Annually (Summer)
1. Wash all windows and glass partitions
2. Strip and wax tile floors
3. Refinish gymnasium floors (wood)
VIII. CAFETERIA
A. Daily (Five Days Per Week)
1. Empty trash cans
2. Replace all plastic can liners
3. Clean well around trash cans
4. Dust mop/sweep floors
5. Damp mop floors
6. Vacuum walk off mats
7. Clean water fountains
8. Replace light bulbs as needed from customer stock
9. Replace ceiling tiles from customer stock
10. Report broken or defective items
11. Set up and tear down for all events
B. Two Times Weekly
1. Spray buff composition floors (two times weekly)
C. Weekly
1. Remove fingerprints from doors, frames, light switches, kick plates, handles and railings.
2. Low dust all horizontal surfaces to hand height
3. Damp clean baseboards and window ledges
D. Monthly
1. High dust above hand height horizontal surfaces, including shelves, moldings, pipes, ducts, heating
outlets, etc.
2. Remove dead bugs from light fixtures up to 12 ft .
E. Annually (Christmas)
1. Scrub and refinish composition floors
2. Clean windows
Full Service Custodial Cleaning Services
CSP 160512
Page 44 of 45
F. Annually (Summer)
1. Strip and refinish composition floors
2. Clean windows
3. Deep clean all carpeting
4. Machine scrub Mondo floors and apply appropriate protective coating
5. Dust interior window ledges
6. Dust blinds / air vents
7. Clean and sanitize surfaces of tables and chairs
Full Service Custodial Cleaning Services
CSP 160512
Page 45 of 45