SGA Minutes- July 29, 2009
5:30pm; CSRB 563
I.
Meeting called to order by Rachel Pastorek at 5:30pm
a. Schedule sent out for SGA meetings; reminders will be sent out prior to each meeting
with time and location.
i. Attendance is appreciated, especially interest group presidents
ii. Questions, concerns, needs should be brought to meetings for discussion
b. Announcements:
i. Election for SGA Education Technology Chair will be forthcoming. Sign-ups will
begin tonight and will continue in Student Affairs until Monday August 3rd at
5pm. Election will not be done on lsumedstudents.com. Omerad program will
be used (same as Ascuplapian society) for voting, each student will receive a
personal email to vote. This will hopefully lead to high voter turnout.
Campaigning can be done via email (qualifications, etc) will be sent out by
Rachel. No speeches will be made to classes.
ii. TV in Student Lounge is now fixed!
II. Reports:
a. Ryan Vega – SGA Executive VP
i. Family Day – last weekend in March will include Camp Tiger Auction, Family
Day,
ii. Skits will be a competition between classes, winning class will be awarded a bar
tab.
iii. Program will be made more interactive for parents – taking BPs, etc.
iv. More information to follow.
b. Stephanie Bourque – SGA Community VP (& Secretary for Catherine McGee)
i. Instructions for SGA Calendar Request
1. 1. Log-on to the SGA Calendar website at:
http://www.medschool.lsuhsc.edu/sga/MonthlyCalendar.asp
2. Check the calendar for available dates and times. Only 2 meetings will
be scheduled per 1 hour time period. Keep in mind other events going
on that day and exam schedules.
3. Fill out the meeting request. An email will be sent to point of contact
with either an approval or denial for the request.
4. If approved by SGA, then schedule a room request with facility services
at: http://www.lsuhsc.edu/no/administration/room_request/ . They will
also send you an email for approval.
5. *Note: Calendar sign-ups are for all group activity events at school (i.e.
bake sales, workshops, blood drives, etc). Email me if you have
questions or unsure if you need SGA approval for your event.
6. If you need to make changes to your event (time/date) email Catherine
McGee directly. Catherine is the only person who has the ability to
change approved events. Note that only approved events will be visible
on the SGA calendar.
ii. Tiger Run will be held Sunday, March 28th at Audubon Park. Information will
follow. Anyone interested in helping to plan and organize the event are
encouraged to contact Stephanie Bourque- sbour2@lsuhsc.edu
iii. Any interest group/SGA recognized group is eligible to apply for funds raised by
past Tiger Runs to be used for service events, etc. A form will be emailed out to
apply for these funds.
c. Lisa Dang – SGA Social VP
i. BTS Party – August 14th
ii. Generations Hall Warehouse District with Big Sam Funky Nation at 9pm; tickets
will be sold at the door beginning at 8:30pm. Complimentary beverage of
choice with prepaid ticket.
iii. Tickets will be sold at L1 Orientation Fair and through Danny Eads, L2 President.
iv. Food will be provided at all SGA meetings this year!
d. Jay Huber – SGA Student Health VP
i. Smooth transition to BCBS from United Healthcare has been ongoing this
summer.
ii. Mrs. Gray is the LSU BCBS representative and will be present at L1 orientation to
answer questions.
iii. Cards for classes 2010/11/12 cards should have been received by now. 2013
will receive cards after orientation and registration.
iv. Student Health Insurance for dependents – not currently factored into budget
for student loans. Looking into increasing student loan funds for those with
dependents to cover their healthcare insurance costs.
v. Potential vision/hearing/dental plan is being explored – BCBS offers this as a
supplemental plan. A survey will be sent out to students to gauge the level of
interest.
vi. Onsite childcare- looking to obtain data to show support/need for childcare. At
LSUHSC. Prior to Katrina, Stanislaus had a facility set up but plans dissolved and
the site was never opened.
vii. Student Health Committee – meets to discuss insurance issues but will likely
also explore campus assistance programs that are currently underutilized.
e. Jamie O’Neal – SGA Treasurer
i. Last Year 2008-2009: Income - $22,628.54; Expenses- $13,959.67
ii. This year 2009-2010: Starting balance - $8,668.87; Current balance - $5,643.59;
SGA student fees are forthcoming.
III. Technology Issues (Rachel) –
a. Student Technology Fee Committee – each student pays into a fund which covers
expenses such as FirstConsult subscription, $50 voucher for Step 1 and 2 USMLE world
and Kaplan question banks, etc.
IV.
V.
VI.
VII.
i. Overall, this fund is not well utilized and a procedure has been put into place to
get projects approved to use these technology funds. A committee will be set
up to approve the use of funds for programs such as Clip Cases (3rd year
pediatrics rotation requirement), etc.
ii. If you have any ideas or suggestions for technology related ideas or projects,
please submit them to Rachel Pastorek.
b. Website(s) –
i. Both websites currently used by SGA are outdated.
ii. Want to create a new SGA website to accommodate needs: calendar, available
housing, noteset corrections, etc. This website will be affiliated with the
LSUHSC server. LSUHSC servers are now backed up daily at 5pm and the system
is currently set up so that a natural disaster should not disrupt service.
iii. Meeting tomorrow with Assistant Vice Chancellor of Technology, David
Troendle to discuss possibilities for a new website that will be more user
friendly.
iv. Dental school/LSU Baton Rouge main campus currently uses Mooloo – interface
is very user friendly that may be a possibility for LSU medical school.
Jason Gray – SGA Intramurals
a. Looking to expand intramurals to include soccer, golf tournament, and a Coconut Beach
Volleyball tournament.
b. Flag Football – plans are currently being made to start the season this fall. Start date is
currently set for September 26th (weekend after L1 Block A exams).
L4 President – Danny Robinson
a. L4s currently doing away rotations, Acting Internships, applying to residency through
ERAS, Step 2
b. L4 Graduation Dates: Pre-commencement – May 12th; Commencement – May 13th
L3 President – Jimmy White
a. L3s are currently one month into their first rotation.
b. Shelf exams on Aug 14th for OB/GYN and PSYC. Sept 25th is the end of the first 12 week
block.
c. Aesculapian reports from Spring 2009 are currently being complied (Michelle Sharp –
coordinator).
d. Baton Rouge Apartments – thanks to Ryan, Danny, staff in BR including Dr. George
Karam for getting the new apartments set up. L3 students are very pleased with the
current arrangements at Fountain Head Apartments close to LSU main campus.
L2 President – Danny Eads
a. Thanks to L3s that came to speak to L2s this past week about second year.
b. This Saturday August 1st – White Coat Ceremony at Xavier University. Dr. Angela
Johnson is the AAMC award winner; Catherine Simpson Humanism in Medicine award
winner will both be speaking.
i. After party – Lucy’s in Warehouse District at 8pm-12am (second floor)
c. L2 has class website up and running – details about White Coat Ceremony and L1
Orientation are on this site www.lsumedicine2012.com
d. L1 Orientation starts next Wednesday at 8:30am. Orientation will be held WednesdayFriday. Monday will be a community service event has been organized through New
Orleans Recreation Department in Lower 9th ward to refurbish a playground.
VIII. Dr. Delcarpioa. LCME Accreditation – coming up this November for LSUHSC’s reaccreditation.
i. Information and LSU Reports will be sent to LCME on August 15th.
b. Student Learning Center (6th floor of Lions Building) – now up and running. Will be used
next Friday afternoon for the L1 Orientation reception. Reserving rooms in the SLC and
APC should be done through Lynn Rauv - mrauv@lsuhsc.edu
c. Spring 2009 – internal auditors ran audit on student interest groups and funds
collection. Good report came from this audit and the Vice Chancellor for academic
Affairs, Dr. Moerschbaecher responded to the auditor’s recommendations. Bottom line
is that it’s important to note that the audit did not find any inappropriate activities.
Recommendations – there is currently no organization at LSUHSC institution level that
deals with interest groups and their fund collection. Therefore, a Student Affairs
committee has been put into place (including Dr. Lopez and Dr. Delcarpio) to address
this issue. The Application for Student Organization Request for Recognition is a 2pg
form that must be filled out by any committee/group/organization that is student run,
regardless of whether you collect funds or not. Applications were handed out in the
meeting to be completed and returned to Dr. Delcarpio ASAP.
IX. Dr. Lopeza. Protégés – officers have been working over past year to enhance the advising counseling
services for students at LSU. Elliot Hardy and others have worked to update the mentor
advisor list. Any student who wants to get in touch with a specialist in any given field
can access the list and find a mentor in a given field.
b. Mentors website – includes a large list of clinicians and basic scientists who have
volunteered their time and expertise on a variety of subjects – residency, family
planning, etc. This site has been recently updated and is available to students.
c. Student Affairs – is working on enhancing the Preceptor experience during the L1 year.
A small group session facilitated by clinicians to discuss career choices and planning will
follow the L1s week with their Preceptor in January. AAMC resources are also available
for career and residency planning.
d. Overall goal – to discuss with Dean for more availability and specific advisors for a small
group of students. Currently, there are not quite enough mentors for 1-on-1 mentoring
but small groups will be able to meet with clinical advisors throughout their four years
of medical school.
e. Elliot Hardy – www.medschool.lsuhsc.edu/mentors has links with advisor lists. Mentor
lists are up to date. Also working on compiling residency mentor list which will be good
contacts for L4s looking to do away rotations, etc. Protégés will be having a meeting
soon.
f.
~40 graduates from class of 2009 have agreed to participate in the residency mentor list
for students. Office of Alumni Affairs is working with Student Affairs and Protégés to get
involved in residency issues and career planning.
X. Daniel Johnson – new Hematology/Oncology Interest Group
a. President – Daniel Johnson
b. Faculty advisor – Dr. Tara Lin
c. Will start planning events for year.
d. Unanimous approval to incorporate Hematology/Oncology Interest Group into SGA.
XI. SLE Committee – Rachel Pastorek
a. Voting Members for SLE include: Class Secretaries, Class Community VPs, SGA
Community VP
b. Three Problems:
i. Inconsistent faculty advisor; working on getting a new faculty advisor who works
and is available on campus.
ii. Lack of link and communication between SLE and SGA; possibility of SGA
Community VP serving as a co-chair for SLE. Potential issue is that this person
may not be familiar with SLE workings and therefore would potentially work
with the L3/L4 secretaries.
iii. Structure of point system/project approval – new potential system is still in
discussion and details have not yet been established.
c. Wenjia Wang – SLE Member and L4 Secretary
i. Away Rotations – difficult for L4s to organize away rotations without having a
contact person at the away institution. Current L4s will report back on their
away rotation experiences, pros/cons, etc. From then on, a database will be
kept with information for upcoming L4s to access information about away
rotations, etc.
ii. SLE –
1. New SLE committee recognizes current problems and are working
together to overhaul the SLE system by mid-October.
2. New Changes:
a. Current guidelines are vague; will be redefined and made more
specific.
b. Forms – want all interest group presidents to give project
descriptions for each project so that students know which
project they participated in and will be accurately able to report
the hours earned.
c. Project Submission – after each SLE meeting, if your project was
denied you will receive a written letter with the reason for the
denial and you will be given opportunity to resubmit proposal
for review. If the project is denied a second time, you will be
able to meet with SLE committee to discuss project and the
committee’s decision.
d. SLE website – is on LSU server and will be available online soon.
The site will include SLE guidelines, approved project list, SLE
meeting times, denials, and the ability to access your earned
hours 24/7.
e. Concern that projects that are not equal receive same credit.
Working on establishing a point system to ensure fairness.
iii. Submit specific suggestions and constructive criticism along with potential
solutions submitted to the SLE committee. Submit suggestions in writing, not in
person or by phone.
iv. Meeting will be held to decide final changes to SLE which will be emailed out
and reviewed. An open forum will follow to discuss proposed changes.
v. Open forum is currently scheduled for early October. Plan is to make changes
and finalize new guidelines prior to submission of project hours for Fall 2009
semester.
vi. Proposed changes will not affect L3/L4 classes.
vii. Alisha Lacour – interest groups should email contact information and brief
synopsis of currently approved projects to:alacou@lsuhsc.edu
XII. Homeless Clinic – Danielle O’Banion
a. Spring Petition - 246 signatures were collected and submitted to Dean Nelson. He
introduced a connection between Homeless Clinics and LSU Healthcare Network.
b. Recent meeting with CEO and CFO of LSU Healthcare Network, a private entity that
works with LSU to organize ambulatory clinics. This group is willing to work with us to
manage our homeless clinics. They are very enthusiastic about this potential
partnership.
c. Next step – LSU Healthcare Network will discuss with their lawyers and Danielle and her
group will work hard to ensure that the ball keeps rolling.
d. Email Danielle with any questions/concerns: dobani@lsuhsc.edu
XIII. Next SGA Meeting: Tuesday, August 18th at 5:30pm.
XIV. Meeting Adjourned at 6:50pm by Rachel Pastorek.
In Attendance:
Rachel Pastorek – SGA President
Ryan Vega- SGA Executive VP
Stephanie Bourque – SGA Community VP
Jay Huber – Student Health VP
Lisa Dang – Social VP
Jamie O’Neal – Treasurer
Jason Gray – Intramural Chair
Aesculapian Society – Michelle Sharp
AMA – Lena AlDujaili
AMSA – Sarah Granier
AOA – Katie Faust
APAMSA – Do-Quyen Pham
CMDA – Ashley Stanley
CORE – Stephanie ElHajj
CSA – Carl Giffin
DIG – Sarah Granier
Edgar Hull – Ana Paunovic
EMIG – Roshin Mathew
Heme/Onc – Daniel Johnson
Homeless Clinic – Danielle O’Banion
MPIG – Scott Laura
OBIG – Sharhonda Biley
OSIG – Ryan Richard
PIG – Julie Gallois
RIG – Jason Gray
Rural Medicine – Sarah Granier
SIG – Matthew Giglia
SIGNNS – Tyler Moore
SIHO – Sarah Dendy, Kevin Bray, Ashley Stanley
SMILE – Amanda Messer
SNMA – Angela Pressley, Alicia Pressley
WIM- Whitney Nichols
Jimmy White – L3 President
Danny Eads – L2 President
Wenjia Wang – L4 Secretary
Alisha Lacour – L3 Community VP
Elliot Hardy – Proteges, L3 Treasurer
Scott Hebert
Kevin Gipson
Christian Hernandez – L2 Community VP
Sophia Mai – L2 Secretary
Ross Dunbar
Ariana Beck
Dr. Delcarpio
Dr. Lopez
Ms. Bobbie