IU Mission Post Doctoral Template
Updated 2/12/14
(DATE – two working days from current date)
(NAME)
(ADDRESS)
(CITY STATE ZIP)
Dear (NAME):
I am pleased to recommend that you be appointed (TITLE), (FTE if not full time) effective (DATE) through (DATE). 1 This
offer has been approved by the Chancellor of IPFW and is subject to final administrative approval of Indiana University. In your case,
we have every reason to believe that such action will be forthcoming. Employment in this position is contingent upon a satisfactory
background check. The salary for this position is ($ AMOUNT) for the (ACADEMIC/FISCAL) year2 and as a new employee of IPFW
you will be paid by Purdue University. In addition to your salary, Purdue provides a generous benefit package that includes medical,
disability and life insurance which will begin immediately upon your employment. 3 A more complete description of these benefits can
be found at http://new.ipfw.edu/offices/hr/benefits/. Your initial duties will consist of 100% research.
Enclosed you will find President's Office Form 19 "Purdue University Appointment to the Faculty” and “Notice of Terms of
Initial Appointment for Appointments to Indiana University Missions." To indicate your acceptance of the appointment, please sign
these forms, as well as this letter, and return them to me in the envelope provided. The enclosed Employee Information, Self
Identification Compliance, Background Check Form, Direct Deposit Authorization, W4 and WH4 forms should also be completed and
returned at this time. Please refer to Indiana University's Academic Handbook, which can be found at
https://www.indiana.edu/~vpfaa/academichandbook/index.php/Main_Page. It details policies and procedures pertaining to IPFW Post
Doctoral faculty appointed to Indiana University mission programs. Also for your reference, Purdue University’s Faculty and Staff
Handbook, which can be found online at http://www.purdue.edu/faculty_staff_handbook/. In addition, I am sending you University
policy I.A.1 and copies of Purdue executive memoranda (B4, B48, and B50) explaining policies relevant to your employment. The policy
and memoranda are for your permanent records.
It is the policy of IPFW to provide reasonable accommodations for employees and applicants with disabilities. If you need
accommodations, please contact us.
Employment with the University is subject to the requirements of the Immigration Reform and Control Act (IRCA) which
requires employers to verify an employee’s right to work in the United States. Prior to your first day of work, you must complete Section
1 of the U.S. Citizenship and Immigration Services’ Form I-9, Employment Eligibility Verification. To access the electronic form, visit
the IPFW Human Resources site at http://new.ipfw.edu/hr/. Click the link titled, “Electronic I-9 for new hires/rehires,” login and
complete Section 1 of the Form I-9. You will then be provided a list of acceptable documents. The required documents must be
presented to your school’s business manager or Human Resources on or before your first day of employment.
Upon acceptance of this offer, you are requested to provide three original reference letters and an original transcript from the
university that awarded your terminal degree if you have not already done so. If you have questions regarding the background check
form, direct deposit authorization, I-9, W4 and WH4 forms, please contact Human Resources at (260) 481-6840.
I request your response to this offer by (DATE – normally, allow two weeks for return). If my office can answer any other
questions for you, please do not hesitate to call Julie Yoder at (260) 481-6280. I look forward to your joining us at IPFW.
Sincerely,
Carl N. Drummond
Vice Chancellor for Academic Affairs
Enclosures
Accepted: ____________________________
Signature
_________________________
Date
For offers contingent upon VISA classifications, add the following wording: “contingent upon proper visa classification”.
For one semester appointments use the following sentence “The salary for this position is ($ AMOUNT) for the (Fall yyyy/Spring yyyy)
semester”. Note this same information on the contract (Form 19) under the annual rate of pay sentence.
3 Note: Post Doctoral faculty must be employed full time for either the fall or spring semester to be eligible for benefits. Delete the benefits
sentences if not applicable.
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