Request for Quotations (RFQ) RFQ No. 14_037 Amended RFQ Issuance Date: August 22, 2014 Submission of Quotations Quotations must be delivered by mail, courier service, or e-mail to: JSI / USAID | DELIVER PROJECT Attention: Alan Rogosch Rua Kamba Simango 58 Maputo, Mozambique Phone: +258 21 484 080 Email: arogosch@mz.pfscm.org Hard copies of quotations must be provided in a sealed envelope. Validity Quotations shall remain valid for 30 calendar days from the deadline for receipt of quotations. Supply Quote for the following: Line Item 1 2 3 Product Description Forms Livro de Lista de Embalagem Livro de G.Remessa/G.Entrada Ficha de Stock Unit (pages) Quantity 50 50 1 45 700 45 700 300 500 Specifications: Please see Annex 1 with table with specifications for each form. In addition, designs for each form are provided and are intended for quotation purposes only. Higher resolution versions of the forms will be provided to the selected vendor upon signing of the purchase order. Quotation Requirements: 1. Vendors must include in their quotation the length of time they require, upon signing of purchase order, to print and deliver materials. 2. Vendors must provide past performance information including three (3) references and a description of similar print jobs at these quantities. 3. Quotations must include unit price and total price by item. 4. VAT (IVA) should be quoted separately from the total price. 5. Quotations must include validity of prices, no less than 30 days. 6. Vendors must submit completed certifications (Part D, Attachments 1-6) attached to this RFQ. 7. Quotations should certify as to the financial viability and resources of the company to provide the proposed goods, which includes year-end financial statements for the last three years. 8. Vendors must be local. Deadline for Receipt of Quotations: The deadline for the receipt of quotations by the JSI / USAID | DELIVER PROJECT is 17:00 local Maputo Time), September 3, 2014. JSI / USAID | DELIVER PROJECT reserves the right not to consider a quotation received after the deadline. Payment Vendors may choose one of the following payment options: 1. Total payment received after all printed materials are delivered; 2. Payment based on the incremental delivery of printed materials per an approved delivery schedule to be agreed upon between JSI and the Vendor; Proofs must be delivered no later than three (3) working days upon contract award. JSI may terminate contract if no proofs are delivered within this period. Good performance bank guarantee will then be deposited in favor of JSI. Vendor must submit an electronic version of forms in PDF, CorelDRAW or other desktop publishing software, and the JSI/USAID | DELIVER PROJECT must approve these proofs before printing begins. Vendor will submit invoices corresponding to each delivery. Invoices will be paid net 30 days from the date of delivery, submission of invoice and acceptance by our local office. Final printed materials will be delivered to: JSI / USAID | DELIVER PROJECT Attention: Alan Rogosch Rua Kamba Simango 58 Maputo, Mozambique Phone: +258 21 484 080 Any questions should be submitted to the “Submission of Quotations” address as listed above. RFQ No. 14-037 Page 2 of 18 Quotation Form Page ____ of ____ Validity of Quote: _______ calendar days from deadline Quoter Name and address: ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ Phone: _________________ Fax: ___________________ E-mail: ______________________________ Please note: 1. 2. 3. 4. Prices are to be stated in local currency. All goods offered must be suitable for use in Mozambique Estimated delivery time after placement of order. In case of discrepancy between unit price and total, the unit price shall prevail. Item No. Price Description of Goods Unit Quantity Unit Price Total Price Est. delivery time TOTAL Authorized Signature: ____________________________________________ Date: _____________________ RFQ No. 14-037 Page 3 of 18 PART D: ATTACHMENTS TO THE RFQ 1. Certification Regarding: Prohibition on the Promotion or Advocacy of the Legalization or Practice of Prostitution or Sex Trafficking (Acquisition) (June 2010) 2. Contractor Code of Business Ethics (April 2010) 3. Information Regarding Responsibility Matters (April 2010) 4. Certification of Toxic Chemical Release Reporting (August 2003) 5. Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sep 2007) 6. Certification Regarding Debarment, Suspension, or Proposed Debarment (December 2010) 7. Technical Specifications (Especificaçoes Técnicas) RFQ No. 14-037 Page 4 of 18 ATTACHMENT 1 REQUIRED CERTIFICATION As a condition of accepting a subcontract under this RFQ, the selected vendor is required to certify to the following mandatory clause: Prohibition on the Promotion or Advocacy of the Legalization or Practice of Prostitution or Sex Trafficking (Acquisition) (June 2010) (a) This contract is authorized under the United States Leadership Against HIV/AIDS, Tuberculosis, and Malaria Act of 2003 (Pub.L. No. 108-25), as amended. This Act enunciates that the U.S. Government is opposed to prostitution and related activities, which are inherently harmful and dehumanizing, and contribute to the phenomenon of trafficking in persons. The contractor shall not use any of the funds made available under this contract to promote or advocate the legalization or practice of prostitution or sex trafficking. Nothing in the preceding sentence shall be construed to preclude the provision to individuals of palliative care, treatment, or post-exposure pharmaceutical prophylaxis, and necessary pharmaceuticals and commodities, including test kits, condoms, and, when proven effective, microbicides. (b)(I) Except as provided in (b)(2) and (b)(3), by its signature of this contract or subcontract for HIV I AIDS activities, a non-governmental organization or public international organization awardee/sub awardee agrees that it is opposed to the practices of prostitution and sex trafficking because of the psychological and physical risks they pose for women, men, and children. [1 0] 10 The following footnote should only be included in awards to Alliance for Open Society International (AOSI), Pathfinder, or a member of GHC or InterAction (with the exception of DKT International, Inc.): (b)(2) The following organizations are exempt from (b)(I): the Global Fund to Fight AIDS, Tuberculosis and Malaria; the World Health Organization; the International AIDS Vaccine Initiative; and any United Nations agency. (b)(3) Contractors and subcontractors are exempt from (b)(I) if the contract or subcontract is for commercial items and services as defined in FAR 2.101, such as pharmaceuticals, medical supplies, logistics support, data management, and freight forwarding. (b)(4)Notwithstanding section (b)(3), not exempt from (b)(I) are contractors and subcontractors that implement HIV I AIDS programs under this contract or subcontract by: (i) providing supplies or services directly to the final populations receiving such supplies or services in host countries; (ii) providing technical assistance and training directly to host country individuals or entities on the provision of supplies or services to the final populations receiving such supplies and services; or (iii) providing the types of services listed in FAR 37 .203(b)( 1 )-( 6) that involve giving advice about substantive policies of a recipient, giving advice regarding the activities referenced in (i) and (ii), or making decisions or functioning in a recipient's chain of command (e.g., providing managerial or supervisory services approving financial transactions, personnel actions). (c) The following definitions apply for purposes of this provision: "Commercial sex act" means any sex act on account of which anything of value is given to or received by any person. RFQ No. 14-037 Page 5 of 18 "Prostitution" means procuring or providing any commercial sex act and the "practice of prostitution" has the same meaning. "Sex trafficking" means the recruitment, harboring, transportation, provision, or obtaining of a person for the purpose of a commercial sex act. 22 U.S.C. 7102 (9). (d) The contractor shall insert this provision in all subcontracts. (e) Any violation of this provision will result in the immediate termination of this award by USAID. (f) This provision does not affect the applicability of FAR 52.222-50 to this contract. The Offeror (below named organization or firm) certifies that it has ( ) has not ( ) instituted a policy explicitly opposing prostitution and sex trafficking as required under this Request for Proposal and any possible subsequent subcontract. Offeror: _______________________________________ Authorized Signatory: _______________________________________ Print Signatory Name: _______________________________________ Title: _______________________________________ Date: __________________ RFQ No. 14-037 Page 6 of 18 ATTACHMENT 2 REQUIRED CERTIFICATION As a condition of accepting a subcontract under this RFQ, the selected vendor is required to certify to the following mandatory clause: CONTRACTOR CODE OF BUSINESS ETHICS (APR 2010) In accordance with FAR 52.203-13, CONTRACTOR CODE OF BUSINESS ETHICS (APR 2010) the subcontractor ____ has ____ does not have current active Federal contracts and grants with total value greater than $5,000,000. The subcontractor ____ is____is not a small business. The duration of the subcontract is____is not____ less than 120 days. The subcontractor has____does not have___ a Code of Business Ethics which has been provided to employees. The subcontractor is ___ is not___ exempt from the Code of Business Ethics. In accordance with the subcontractor’s Code of Business Ethics the contractor has ____does not have____a Business Ethics Awareness and Compliance Program that encourages and otherwise promotes a culture of ethical conduct and commitment to comply with the law and an internal control system that prevents and detects criminal conduct. In accordance with the Business Ethics Awareness and Compliance Program the subcontractor does___does not____ provide effective training to employees in this area. The subcontractor shall disclose, in writing, to the prime contractor and the agency office of the Inspector General (OIG), with a copy to the Contracting Officer, whenever, in connection with the award, performance, or closeout of this contract or any subcontract thereunder, the subcontractor has credible evidence that a principal, employee, agent, or subcontractor of the subcontractor has committed a violation of Federal Criminal law involving fraud, conflict of interest, bribery, or gratuity violations in Title 18 of the US Code or a violation of the civil False Claims Act. _____________________________________ Signature _____________________________________ Printed Name _____________________________________ Company Name _____________________________________ Date RFQ No. 14-037 Page 7 of 18 ATTACHMENT 3 REQUIRED CERTIFICATON As a condition of accepting a subcontract under this RFQ, the selected vendor is required to certify to the following mandatory clause: 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (APR 2010) (a) The offeror [ ] has [ ] does not have current active Federal contracts and grants with total value greater than $10,000,000. (b) If the offeror checked "has" in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (F APIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information: (l) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions: (i) In a criminal proceeding, a conviction. (ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more. (iii) In an administrative proceeding, a finding of fault and liability that results in(A) The payment of a monetary fine or penalty of $5,000 or more; or (B) The payment of a reimbursement, restitution, or damages in excess of $100,000. (iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1 )(i), (c)(1 )(ii), or (c)(1 )(iii) of this provision. (2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence. (d) The offeror shall enter the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in F APIIS as required through maintaining an active registration in the Central Contractor Registration database at http://www.ccr.gov (see 52.204-7). RFQ No. 14-037 Page 8 of 18 "Principal" means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions). ___________________________________________ Signature ___________________________________________ Printed Name ___________________________________________ Company Name ___________________________________________ Date RFQ No. 14-037 Page 9 of 18 ATTACHMENT 4 REQUIRED CERTIFICATION As a condition of accepting a subcontract under this RFQ, the selected vendor is required to certify to the following mandatory clause: 52.223.13 CERTIFICATION OF TOXIC CHEMICAL RELEASE REPORTING (AUG 2003) By signing this offer, the offeror certifies that: 1) As the owner or operator of facilities that will be used in the performance of this contract that are subject to the filing and reporting requirements described in section 313 of the Emergency Planning and Community Right-to-Know Act of 1986, (EPCRA) and requirement section 6607 of the Pollution Prevention Act of 1990 (PPA) (42 U.S.C. 13106), the offeror will file and continue to file for such facilities for the life of the contract the Toxic Chemical Release Inventory Form (Form R) as described in sections 313(a) and (g) of EPCRA and section 6607 of EPA; or 2) None of its owned or operated facilities to be used in the performance of this contract is subject to the Form R filing and reporting requirements because each such facility is exempt for at least one of the following reasons: (check each block that is applicable) 3) ( ) (i) The facility does not manufacture, process, or otherwise use any toxic chemicals listed in 40 CFR 372.65; 4) ( ) (ii) The facility does not have 10 or more full-time employees as specified in section 313(b)(1)(A) of EPCRA, 42 U.S.C. 11023(b)(1)(A); 5) ( ) (iii) The facility does not meet the reporting thresholds of toxic chemicals established under section 313(f) of EPCRA, 42 U.S.C. 11023(f) (including the alternate thresholds at 40 CFR 372.27, provided an appropriate certification from has been filed with EPA); 6) ( ) (iv) The facility does not fall within the following Standard Industrial Classification (SIC)codes or their corresponding North American Industry Classification System sectors: (A) Major group code 10 (except 1011, 1081, and 1094, (B) Major group code 12 (except 1241) (C) Major group codes 20 through 39. (D) Industry code 4911, 4931, or 4939 (limited to facilities that combust coal and/or oil for the purpose of generating power for distribution in commerce). (E) Industry code 4953 (limited to facilities regulated under the Resource Conservation and Recovery Act, Subtitle C (41 U.S.C 6921 et seq.), or 5169, or 5171, or 7389 (limited to facilities primarily engaged in solvent recovery services on a contract or fee basis); or ( ) (v) The Facility is not located in the United States or its outlying areas. ______________________________________ Signature ______________________________________ Printed Name ______________________________________ Organization and Date RFQ No. 14-037 Page 10 of 18 ATTACHMENT 5 REQUIRED CERTIFICATON As a condition of accepting a subcontract under this RFQ, the selected vendor is required to certify to the following mandatory clause: 52.203-11Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2007) Please complete OMB Standard Form LLL which is attached and the certification below: The offeror, by signing its offer, herby certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress on its behalf in connection with the awarding of this contract. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to who payments of reasonable compensation were made. ___________________________________ Signature ___________________________________ Printed Name ___________________________________ Company ___________________________________ Date RFQ No. 14-037 Page 11 of 18 ATTACHMENT 6 REQUIRED CERTIFICATION As a condition of accepting a subcontract under this RFQ, the selected vendor is required to certify to the following mandatory clause: Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (DEC 2010) This is___is not___ a commercial subcontract. This subcontract is ___ is not___ for the procurement of off-the-shelf items. The total price of the subcontract is___is not___greater $30,000. The subcontractor or its principals have ____ or have not ____ been debarred, suspended, or proposed for debarment. ______________________________________ Signature ______________________________________ Printed Name ______________________________________ Company Name ______________________________________ Date RFQ No. 14-037 Page 12 of 18 DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB 0348-0046 Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 (See reverse for public burden disclosure.) 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: a. contract a. bid/offer/application a. initial filing b. grant b. initial award b. material change c. cooperative agreement c. post-award For Material Change Only: d. loan year quarter e. loan guarantee date of last report f. loan insurance 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name and Address of Prime: Prime Subawardee Tier ______, if known : Congressional District, if known : 4c 6. Federal Department/Agency: Congressional District, if known : 7. Federal Program Name/Description: CFDA Number, if applicable : _____________ 8. Federal Action Number, if known : 9. Award Amount, if known : $ 10. a. Name and Address of Lobbying Registrant ( if individual, last name, first name, MI): b. Individuals Performing Services (including address if different from No. 10a ) (last name, first name, MI ): 11. Information requested through this form is authorized by title 31 U.S.C. section Signature: 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Print Name: Title: Telephone No.: _______________________ Date: Authorized for Local Reproduction Federal Use Only: Standard Form LLL (Rev. 7-97) PRINT RFQ No. 14-037 Page 13 of 18 INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employeeof any agency, a Member of Congress, an officer or employeeof Congress, or an employeeof a Member of Congress in connection with a coveredFederal action. Completeall items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a followup report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting e ntity for this covered Federal action. 4. Enter the full name, address, city, State and zip code of the reporting entity. Include Congressional District, if known. Che ck the appropriateclassification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee,e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, State and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizationallevel below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5. 10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). 11. The certifying official shall sign and date the form, print his/her name, title, and telephone number. According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB Control Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503. RFQ No. 14-037 Page 14 of 18 7. ANNEX 1: DOCUMENT SPECIFICATIONS Item # Modelo Nome do documento Formato Capa Frente Apresentação Capa Trás Encadernação Picotado (Papel carbonico) Prenumerado Tipo de papel Gramas N° Pgs Tipo Cores N° Total de Folhas Branca, Amarela e Verde Branca, Amarela, Azul, Verde 1 N/A Livro de Lista de Embalagem A4 Papel 100 g Imprimida Retrato Cartão 300 g Colado Original e Duplicado S Bond 45 50 Triplicado 2 CMAM-MOD 2 Livro de G.Remessa/G.Ent rada A4 Papel 100 g Imprimida Paisagem Cartão 300 g Colado S Bond 45 50 Quatroplicado 3 CMAM-MOD 3 Ficha de Stock A5 N/A Imprimida Retrato N/A N/A Original, Duplicado e Triplicado N/A N Cartão 300 1 Única (frente e verso) RFQ No. 14-037 Page 15 of 18 Verde Total Quantidade 150 Nº linhas em cada pagina 50 200 5 700 1 20 500 700 Nº Guia de Remessa Lista de Embalagem DATA: TRANSPORTADOR: DESTINATARIO: MATRICULA: Nr. Nr Serie Nr. Code Descricao Unidade (Fardo, Caixa,) Page___/___ Nr. LOTE Em balagem Qt. Total un./ Peso Total/ fardo fardo Volum e Total/fardo 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 ENVIADO POR: DATA TRANSPORTADOR: DATA (Deve ser assinado pelo Motorista) RECEBIDO POR: RFQ No. 14-037 DATA Page 16 of 18 CMAM - Modelo 02-REMILD Original (Branco) REPÚBLICA DE MOÇAMBIQUE GUIA DE REMESSA MINISTÉRIO DA SAÚDE CENTRAL DE MEDICAMENTOS E ARTIGOS MÉDICOS Depósito Fornecedor: Unidade Dependente: Distrito: N° de Requisição: Fornecimento N°Total de v olumes: Devolução Data da requisição: Prov íncia: N° Expirado Acumulado Data da recepção Data da remessa: Preenchido pelo Deposito Fornecedor Preenchido pela Unidade Dependente Duplicado (Amarelo) Designação FNM / SIMMAM ENTRADA Nome Forma de Contagem N° de Lote / Código / Série Prazo de Validade Quantidade Pedida Quantidade Fornecida (QF) Valor Quantidade Recebida (QR) Diferença MZM QR QR - QF 1 2 3 4 Triplicado (Azul) 5 INFORMAÇÃO SOBRE A REMESSA: Elaborado por (Nome) Companhia de Transporte Quatroplicado (Verde) Nome do Motorista Valor da remessa: Rúbrica Data (DD/ MM/ ANO) Matrícula do Veículo: Rúbrica Data (DD/ MM/ ANO) INFORMAÇÃO DA RECEPÇÃO: Armazém de destino RFQ No. 14-037 Recebido por (Nome) Rúbrica Data (DD/ MM/ ANO) Rúbrica do Motorista Data (DD/ MM/ ANO) Page 17 of 18 Modelo de Ficha de Stock REPÚBLICA DE MOÇAMBIQUE FICHA DE STOCK CMAM - Modelo 03 MINISTÉRIO DA SAÚDE CENTRAL DE MEDICAMENTOS E ARTIGOS MÉDICOS Unidade Sanitária: Distrito: Prov íncia: Enfermaria de : FNM Data do movimento Farmácia de: Designação (Nome, dosagem e forma Origem/Destino do movimento Prazos de Validade CMM N° de Documento Entradas Ajustes Negativos Ajustes Positivos Saídas Stock Existente "Pedidos" (Lote or Série) Rubrica Stock Existente Pedidos Rubrica … Transporte : Data do movimento Origem/Destino do movimento N° de Documento Entradas Saídas … Transporte : RFQ No. 14-037 Page 18 of 18