Holiday/Season Days Posting Guidelines*
1.
2.
3.
4.
5.
Determine the staff member’s Job Family. Exempt
Non-Exempt
AFSCME
POAM
Trades
IUOE
Determine eligibility.
Determine the number of Holiday hours and/or Season Time hours to which the staff member is entitled.
Determine hours worked for Week 1 and Week 2.
Plot the staff member’s work schedule on the Christmas/New Year’s Holidays & Season Days Worksheet.
JOB
FAMILY
HOLIDAYS (HOL) **
For the day on which the
WHO IS
holiday falls, the staff
ELIGIBLE
(Workgroup)
Exempt
Staff member must work 8 hrs
or greater per calendar week.
Non-Exempt
should be granted
The greater of:
Their normally scheduled hours
or
The number of hours normally
scheduled for the week divided
by five (5).
POAM
(MAPSECGRD)
(Police Union)
AFSCME
Staff member must work 8 hrs or
greater per calendar week.
The number of hours normally
scheduled per week divided
by five (5).
SEASON DAYS (SEA) ***
WHO IS
ELIGIBLE
Staff member must be
scheduled to work 8 hrs
or greater per calendar
week.
Trades and IUOE staff
members must be scheduled to
work 20 hrs or greater per
calendar week.
IUOE
Nurses
*
**
IUOE staff members are granted
additional holidays: Dec 24, Dec
31, and Easter Sunday
The number of hours normally
scheduled per week divided
by five (5).
It may be necessary to supplement
with VAC or VWP to complete the
staff member’s work week
appointment fraction
The staff member is entitled to 32 hours
(prorated based on % of effort) between
Christmas and New Years
SPG#
or
CONTRACT #
SEA – Season Time Off
SEW – Season Time Worked
Non-Union Staff Members
SEA and SEW cannot exceed the total Season Time
allowed
Season Days - SPG# 201.26-1
POAM
It may be necessary to supplement with VAC or VWP to
Staff member must be
scheduled to work 20 hrs complete the staff member’s work week appointment
fraction.
or greater per calendar
week.
Staff member must work SEA – Season Time Off
8 hrs or greater per
SEW – Season Time Worked
calendar week
SEA and SEW cannot exceed the total Season Time
allowed. No more than 8 hours can be reported per day.
It may be necessary to supplement
with PTO or PSW to complete the
staff member’s work week
appointment fraction.
Trades
Nurses
Holidays - SPG# 201.26
POAM - Contract
Season Days/Holidays
Pg 85-89, Article 34
AFSCME
- Contract
Holidays
Pg 39-41, Article 22
Season Days
Pg 41-43, Article 23
It may be necessary to supplement with PTO or PSW to
complete the staff member’s work week appointment
fraction.
Trades
SEA – Season Time Off
SEW – Season Time Worked
Staff member must be
scheduled to work 20 hrs
SEA and SEW cannot exceed the total Season Time
or greater per calendar
allowed. No more than 8 hours can be reported per day.
week.
IUOE
Not Eligible for Season
Days.
It may be necessary to supplement with VAC or VWP to
complete the staff member’s work week appointment
fraction.
Trades - Contract
Holidays
Pg 50-52, Article 24
Season Days
Pg 52-54, Article 25
IUOE
- Contract
Holidays
Pg 38-40, Article 22
Contact your supervisor or HR Representative with questions
Must be on active payroll (not on Leave of Absence) during the designated Holidays and Season Days between Christmas and New Years.
Holidays include New Years Day, Memorial Day, July 4th, Labor Day, Thanksgiving, the Day after Thanksgiving, and Christmas.
Holidays that fall on Saturday are observed on Friday, and those that fall on Sunday are observed on Monday. Exception: IUOE staff members observe holidays on the actual holiday.
*** Season days are the four workdays between the days observed as Christmas and the New Year’s Day holidays. Hospital AFSCME employees can report Season Time between Dec 15 and Jan 15.
HOLIDAY TIME REPORT CODES
Time Report Codes
ADV – Overtime Added to
Vacation
HOL – Holiday
HSB – Holiday Substitution
Circumstances
Record as overtime for hours worked on the holiday for Exempt
staff members. The staff member is only entitled to hours worked
at straight pay,
The staff member will receive hours worked added to their vacation
balance.
Record as holiday hours for staff members who are regularly
scheduled to work on the day in which the holiday falls.
The staff member will be compensated holiday pay, plus shift
premium or special schedule premium, if applicable.
HOM – Holiday on Off Day-Add’l
Pay
Record as holiday hours for staff members who aren’t regularly
scheduled to work on the day in which the holiday falls.
The staff member will be compensated 8 hours multiplied by their
percentage of effort paid at their regular hourly rate, plus shift
premium, if applicable.
HOV – Holiday on Off Day-Add’l
VAC
OTP – Overtime 1.5 Rate
OTR – Overtime 1.0 Rate
Record as holiday hours for staff members who aren’t regularly
scheduled to work on the day in which the holiday falls.
The staff member will receive in hours, 8 hours multiplied by their
percentage of effort added to their vacation balance.
Record as overtime for hours worked on the holiday for NonExempt staff members.
The staff member will be compensated for hours worked at 1.5
multiplied by their regular hourly rate, plus shift premium, if
applicable, in addition to their holiday pay (HOL).
Record as overtime for hours worked on the holiday for Exempt
staff members. The staff member is only entitled to hours worked
at straight pay,
The staff member will be compensated for hours worked multiplied
by their regular hourly rate, plus shift premium, if applicable, in
addition to their holiday pay (HOL).
JOB FAMILY
Exempt
Exempt
Non-Exempt
AFSCME
POAM
Trades
IUOE
Nurses
Exempt
Non-Exempt
AFSCME
POAM
Trades
IUOE
Nurses
Exempt
Non-Exempt
Nurses
Non-Exempt
AFSCME
POAM
Trades
IUOE
Nurses
Exempt
HOLIDAYS/SEASON DAYS HOURS
Holidays On Off Day
Holidays On Off Day - Hours scheduled per week divided by
5
(HOM or HOV)
Hours
work per week
8
8.5
10
12
14
16
17
18
18.5
19
19.5
20
21
22
22.5
23
24
25
26
26.8
27
28
30
32
32.52
34
35
35.2
36
38
40
Holiday on
Off Day Hours
1.6
1.7
2.0
2.4
2.8
3.2
3.4
3.6
3.7
3.8
3.9
4.0
4.2
4.4
4.5
4.6
4.8
5.0
5.2
5.4
5.4
5.6
6.0
6.4
6.5
6.8
7.0
7.0
7.2
7.6
8.0
Season Days % times 32 hours
Season Days Hours - 32 hours times % of effort
(SEA and/or SEW)
Hours
work per week
% of
Effort
8
0.2000
8.5
0.2125
10
0.2500
12
0.3000
14
0.3500
16
0.4000
17
0.4250
18
0.4500
18.5
0.4625
19
0.4750
19.5
0.4875
20
0.5000
21
0.5250
22
0.5500
22.5
0.5625
23
0.5750
24
0.6000
25
0.6250
26
0.6500
26.8
0.6700
27
0.6750
28
0.7000
30
0.7500
32
0.8000
32.52
0.8130
34
0.8500
35
0.8750
35.2
0.8800
36
0.9000
38
0.9500
40
1.0000
Season
Hours
6.4
6.8
8.0
9.6
11.2
12.8
13.6
14.4
14.8
15.2
15.6
16.0
16.8
17.6
18.0
18.4
19.2
20.0
20.8
21.4
21.6
22.4
24.0
25.6
26.0
27.2
28.0
28.2
28.8
30.4
32.0