CTSC meeting
Oct 1, 2009, 1-360
Notes
Present: Committee members: Dorsch (phone); Fiscella (note-taker), Schuitema, Webb
Guests: Cullars, Daugherty, Klassen, Lambrecht, Logan, Wiberley
The primary topic of conversation was setting priorities for space recovery in Daley and the
warehouse, which includes weeding, relocating, shifting, and withdrawal of selected
materials. The urgency is generated by the need to have 1 South ready for construction of
the Learning Commons in spring 2010. Secondarily, designated space in the Reference office
will need to be ready for construction of the emeriti faculty office. The timeline is not yet
established for the latter.
Fiscella had distributed Lambrecht’s outline of collections and calendar of deadlines.
Principles:
Retain collections needed by students and faculty to support teaching/learning and
research.
Relocate collections that remain important to students, faculty and staff but are not
in regular use.
Withdraw collections to free up space for newer configurations of space for users;
candidates for withdrawal are those that 1) have trusted electronic access; 2) if
important enough to ensure statewide access, are held at UIUC, Chicago,
Northwestern, or another I-Share school; 3) appear to be unneeded and have no
lasting value for faculty and students.
Withdraw enough items each year to provide space for the number of new items
coming in.
To the extent possible, make timely decisions to avoid handling materials more than
once.
According to Lambrecht’s timeline, March 26, 2010 is the deadline to have 1S circulating
collections and locked case reviewed, relocated or withdrawn.
Actions:
Locked case materials to be moved to Circ basement area, in same order as
currently organized.
It may be possible to change the display terms for locked case in the catalog, instead
of changing location designation.
Decisions for new locations for individual items in locked case will be made after
moves are complete.
Wiberley and Cullars have reviewed large sets in Reference; bibliographers have reviewed
for storage or withdrawal volumes recommended by Reference.
Of sets to be discarded from 1 South, Wiberley and Cullars are offering to UIUC withdrawaldesignated UIC volumes that are missing from UIUC collections. Student has identified those
volumes.
Action: Lambrecht has warned against letting such checking slow down weeding process.
4 North: Klassen has identified 56 shelves of IEEE items to be pulled. Cataloging and Circ
are completing the work in a timely manner.
Klassen has recommended the following for other weeding in the T classes. All agreed:
Action:
Circ staff identify books classified in Ts that are 20 years old and have not circulated
in the past 10 years; move and charge out books to basement for one year. After the
year Klassen determines which items to withdraw. Circ moves others to warehouse.
Rationale: give Klassen a year to assess collection and add computer books from
Safari offerings. (Daughterty will work with Priscilla Mc Glaun to determine
feasibility.)
3rd floor documents areas: decisions needed for documents’ law materials.
Action: Retain Chicago and Illinois materials
Action: Warehouse: determine the extent to which print JStor titles have been withdrawn
from collection.
Actions: Run report of duplicate journal titles across all sites; determine which site should
hold the one print title.
Potential spaces for 1S materials, if there is not enough room on 4: 3rd floor after compacting
Documents materials; combine dissertations from all subject classes.
Work for Cataloging will be coming from multiple projects.
Actions: All should contact Webb at the beginning of each project, to plan project. He will
oversee all processing in cataloging and distribute work as needed. For withdrawals,
automate processing (suppress records) if possible; otherwise distribute to other
units/projects, as necessary.
Actions: Logan indicated that Reference staff are willing to work with Collections
Development in making decisions in the weeding process.
Hanging questions:
Set up arrangements with companies willing to buy full collections withdrawn.
Await status of Better World Books contract with University of Illinois.
Actions: In both cases processes will have to be set up to handle the arrangements.
Fiscella has asked Laura Castillo to work with campus university property office to
review recent legislation so that the library has necessary clearance to proceed with
giving away or selling library materials, for example to CARLI or BWB. She has
asked Tom Teper (AUL for collections at UIUC) about the status of BWB contract.
Joan Fiscella
10/05/09