SECTION IX
ATTACHMENTS AND FORMS
ATTACHMENTS
Kronos Absence Chart
Kronos Clock Instructions
Common Position Codes for Classified
Position Code List (Classified Job Master)
Timekeeping Conversion Chart
Rounding to Nearest Quarter
Reporting Certificated Hourly Time Worked
IX-2
IX-4
IX-5
IX-6
IX-9
IX-10
IX-11
ONLINE DOCUMENTS AVAILABLE ON THE PAYROLL WEBSITE
Intranet
Absence Report Statement
How to Read Your Pay Stub
Is Your Paycheck Correct?
Kronos Scheduling Form
Out of Current Week Adjustment Form
Employee Pay Schedule
PARF & Payroll Due Dates
Retention Schedule for Payroll Records
Alternative Week 9/80 Schedules
ONLINE DOCUMENTS AVAILABLE ON THE HUMAN RESOURCES WEBSITE
Staff Resources – Forms
Absence Report Statement
Badge Request Form
Punch Adjustment Form
Personal Data Change Form
Section IX 1
Revised 11/13/2015
KRONOS ABSENCE CHART
ABSENCE TYPE
PAY
CODE
DESCRIPTION / EXPLANATION
ADMINISTRATIVE LEAVE
L
COMP TIME
T
COURT SUBPOENA
H
FOOD AND NUTRITION NONWORKED TIME
FURLOUGH TIME*
F
FT
Unpaid, non-work day that would otherwise be a paid workday.
INDUSTRIAL INJURY PAID
W
If an employee has a work related injury, earns sick leave, and is on a
continuous leave; only the first 5 work days will be posted and paid (if there
is time available from the sick leave accrual).
Once an employee is considered to be on an Unpaid Work Comp.
INDUSTRIAL INJURY UNPAID*
INDUSTRIAL INJURY
VACATION
INDUSTRIAL INJURY (COMP
TIME)
INDUSTRIAL INJURY
PERSONAL LEAVE (2L)
WU
WV
WT
W2L
JURY DUTY 1 DAY ONLY
Y
JURY DUTY $12 PER DAY
J
JURY DUTY $40 PER DAY
K
MILITARY LEAVE PAID
M
MILITARY LEAVE UNPAID
MU
OFF CONTRACT
O
OFF CONTRACT/NO SICK
LEAVE
Q
PERSONAL LEAVE
L1
PERSONAL LEAVE DEDUCT
$85
PROFESSIONAL LEAVE
2L
P
Administrators are allowed 8 days per fiscal year, which will be deducted
from their sick leave balance. MUST PARF
Classified Hourly who have previously earned comp (in lieu of overtime)
may use comp hours for an absence.
Employees that are eligible for sick leave will be paid their workday on the
day(s) of the absence. MUST PROVIDE COPY OF SUBPOENA
Food and Nutrition pay code for tracking non-worked, unpaid time.
If an employee has a work related injury, earns vacation, and is on a
continuous leave; only the first 5 work days will be posted and paid (if there
is time available from the vacation accrual). Used after ‘W’ is exhausted
within the first 5 workdays.
If an employee has a work related injury, earns comp time, and is on a
continuous leave; only the first 5 work days will be posted and paid (if there
is time available from the comp time accrual). Used after ‘W’ is exhausted
within the first 5 workdays.
If a certified employee has a work related injury and is on a continuous
leave; only the first 5 workdays will be posted and paid. Used after ‘W’ is
exhausted within first 5 workdays, but cannot exceed the 3-day limit for 2L
use. (See 2L description below)
Employees that are eligible for sick leave will be paid their workday on the
day(s) of absence due to Jury Duty. They MUST provide paperwork to
prove jury service (cannot be summons). If jury service cannot be confirmed
personal leave, vacation, or off contract time must be used. If released they
must report to work. A deduction will take place if paid by the court,
excluding mileage.
Employees are allowed 30 days paid every 2 years. A copy of the orders
must be provided to Human Resources as well as a PARF.
Once an employee has exhausted their Military Leave. Eligible accruals
may be used if requested by the employee. A copy of the orders must be
provided to Human Resources as well as a PARF.
When an employee has exhausted all eligible leave (Personal Leave, Comp
Time, and Vacation), excludes sick leave.
Once sick leave has been exhausted, all other eligible leave must be
exhausted before going off-contract/no sick leave. (Other eligible leave =
Comp Time, Personal Leave $85, or Vacation)
Personal leave is deducted from sick leave (must have sick leave time
available in order to use). Certified are allowed 2 days per fiscal year
(MUST PARF), Classified Hourly are allowed 3 days (12 mo) or 5 days (<12
mo) per fiscal year, and Supervisors are allowed 7 days per fiscal year.
Certified are allowed 3 days per fiscal year where they will pay the cost
equal to a substitute, even when no sub is needed. MUST PARF
Employees attending workshops, conferences, conventions, seminars,
and/or clinics approved by the Superintendency.
Section IX 2
Revised 11/13/2015
KRONOS ABSENCE CHART (continued)
ABSENCE TYPE
PAY
CODE
DESCRIPTION / EXPLANATION
SICK LEAVE
G
Employee's own illness, an illness involving a member in the immediate
household, medical exams, bereavement, FMLA.
If an employee was intentionally injured by a student or parent. MUST BE
APPROVED BY RISK MANAGEMENT IN EMPLOYEE BENEFITS.
Administrators may work up to 5 non-work days a fiscal year. Supervisors
may work up to 3 non-work days a fiscal year. They may use these days on
non-student workdays. Days must be used by end of fiscal year. Time
must be authorized and approved by Superintendency prior to the days
being worked. MUST PARF WORKED DAYS AND DAYS TO BE USED.
STUDENT INFLICTED INJURY
SJ
TRADE DAY
UT
UNENCUMBER*
UC
Unencumbering is used when an employee does not work all of the hours
PARFed. This is a way to add back unpaid dollars into your accounts.
Unencumber all non-worked hours for part time hourly who do not earn
accruals OR non-worked hours for part time employees who do earn
accruals and have exhausted all eligible leave OR contract employees who
are off-contract 'O' because they have exhausted all eligible leave.
UNPAID LEAVE OF ABSENCE
Z
VACATION
V
Employees going on an unpaid leave need a 'Z' posted on both the first and
last day unpaid.
If the employee earns vacation, they may use it as needed. Administrators
MUST PARF.
Absence reports must be completed for all listed *except Furlough time assigned by Human Resources, Industrial Unpaid
for Part Time, and Unencumber.
Section IX 3
Revised 11/13/2015
KRONOS CLOCK INSTRUCTIONS
To swipe your badge (record a punch): Slide your card (picture facing you) through the card
reader. To verify your punch was successful, you will hear a single beep and on the screen,
then you will see your name, the time, and then the date. Press the Esc key to return to the main
screen.
KRONOS CLOCK FUNCTIONS
View Hours: Allows you to view total hours worked for the current week and available
accruals.
Total Hours = Total hours worked for the week through the prior day
G, L, L1, W, Absenc = Available sick leave
Vac Absence = Available vacation
Comp Earned 1.5 =Available comp time
Review Punches: Allows you to view your prior punch date and times done in the last 72
hours. The most recent punch will be at the top. To scroll through, use the page down button or
the arrows.
Punch Status: Allows you to view the following: the time of the last punch (at that clock), the
date, and how many minutes since the last punch.
Transfer: Allows you to use a 3-digit code to designate a specific job when working multiple
jobs.
Certified Hourly: Allows certificated employees who are working hourly positions to report
their hourly hours worked. You must designate the date worked, time of day worked, duration
(hours and hundredths), a 4-digit position/job code, and then punch (swipe).
■
Kronos Clock Screen
TIME
Date
Mesa Public Schools
View Hours
■
Review Punches
■
Punch Status
■
Transfer
■
■
Certified Hourly
■
■
Press the ESC button to return to the main screen
Section IX 4
Revised 11/13/2015
HOW TO SWIPE IN USING A TRANSFER CODE:
Push the button on the Kronos clock for Position Code Trnsfr
Enter your 3-digit transfer code, Press ENTER
Swipe your badge
DO NOT ENTER YOUR BADGE #
This process will also change positions. The process will clock you 'OUT' of the last
job, and 'IN' to the new job. When you are ready to clock 'OUT', simply swipe your
badge.
COMMON POSITION CODES
This is a partial listing of position codes. See your site secretary for your specific codes.
FOR PART-TIME EMPLOYEES
Code
Job Title
604
Career Ladder Technician
600
Clerical Aide - Site-funded
598
Clerical Aide - Special Ed
499
Computer Lab Tech
521
Crossing Guard
516
Instr Assist - Title
517
Instr Assist - Community Ed
497
Instr Assist - Site-funded
518
Instr Assist I - Special Ed
529
Instr Assist II - Special Ed
651
506
FOR SUBSTITUTE EMPLOYEES
Code
Job Title
705
Clerical Aide Sub
Clerical Aide - Regular - SUB ONLY
737
Resource Center Aide
Toddler Program Manager - Comm Ed
730
703
749
712
732
748
Crossing Guard - SUB ONLY
Instr Assist Sub
Instr Assist - Comm Ed - SUB ONLY
Instr Assist - Ext Kg - SUB ONLY
Instr Assist - Site-funded - SUB ONLY
Instr Assist - Special Ed - SUB ONLY
752
Toddler Program Manager - SUB ONLY
MISCELLANEOUS POSITION CODES
Code
759
775
773
760
777
778
755
758
NOTE:
Job Title
Extended Contract
Additional
Rentals - Out of District
Rentals - Within District *
Student Activities
Overtime
Summer - Summer Rate
Summer - Regular Rate
Code
527
531
573
574
575
576
622
766
Job Title
F&N Lunch
F&N Lunch POS
F&N Breakfast
F&N Breakfast POS
F&N Free & Reduced – Overtime
F&N Free & Reduced - Additional
F&N Special Event
F&N Temporary Assignment for Trainees
Code 497, Instr Assist, includes Playground Monitors, Cafeteria Monitors, and
Classroom Aides funded by the school site, Early Childhood, and/or Title.
* Rentals - Within District will include:
~ School to School functions
~ Department to School functions
~ Program to School functions
Section IX 5
Revised 11/13/2015
CLASSIFIED JOB MASTER (used to determine last two digits of position #)
Job Code is linked to KRONOS # and cannot change.
JOB
CODE
PA
PB
PC
PD
PF
PH
PI
PJ
PK
PL
PM
PN
PO
PP
PR
PS
PT
PU
PV
PW
PX
PY
PZ
QA
QB
QC
QE
QF
QG
QI
QJ
QK
QL
QM
QO
QP
QR
QS
QU
QV
QX
QY
QZ
RA
RB
RC
RD
RE
RF
RG
RH
RI
RK
RN
RO
KRONOS
CODE
496
497
498
499
501
503
504
505
506
507
508
509
510
511
513
500
514
515
516
517
518
519
520
521
522
523
525
526
527
529
530
531
532
533
535
536
538
539
541
542
544
545
546
547
548
549
550
551
552
553
554
555
557
560
561
JOB DESCRIPTION
GARDENER PART-TIME
INSTR ASSIST
HOME/SCHOOL LIAISON
INSTR TECHNOLOGY ASSISTANT
SEI TECHNICIAN II
HEALTHY SCHOOLS MANAGER NIA
CERT OCC THERAPY ASSIST
INTERPRETER I
KIDS CORNER PROGRAM MANAGER
HEAR IMPAIRED ASSIST W/CERT
SEI TECHNICIAN
HEARING IMPAIR ASSIST W/O CERT
STAGE MGR LEAD
ADULT ED TECH
OFFICE TECHNICIAN
SPEECH LANG PATHOLOGY ASSIST
SECURITY MONITOR
INSTR ASSIST 301$
INSTR ASSIST TITLE
INSTR ASSIST COMMUNITY ED
INSTR ASSIST SPECIAL ED I
HOMELESS FAMILY ASSISTANT
INSTR ASSIST SEI
CROSSING GUARD
BUS AIDE
ARTS AIDE
COMPUTER LAB AIDE
OFFICE SPECIALIST - ELEMENTARY
CN ASST I
INSTR ASSIST SPECIAL ED II
CN CAFE SPECIAL PROGRAMS
CN ASST II ELEM/SEC
CLASSIFIED NURSE
INTERPRETER
CN ASST II SEC
HVAC TECH
SITE COORDINATOR
TUTOR
GROUNDS WORKER
INSTR ASSIST EARLY ED
CROSSING GUARD
SUB
COMMUNICATIONS ASSISTANT
FAMILY SUPPORT SPECIALIST
DELIVERY WORKER
BUS DRIVER
COURIER
CUSTODIAN PART-TIME
RECORDS CLERK
RESOURCE CENTER SPECIALIST
OPERATIONS WORKER
ATTENDANCE CLERK
FIT DRIVER
SERVICE WORKER I
TRAVELING SECRETARY
WHSE WORKER
CALN
FISYR
180
180
180
180
180
180
180
180
180
180
180
180
FISYR
FISYR
180
180
180
180
180
180
180
180
180
180
180
180
180
180
180
180
180
180
180
180
FISYR
FISYR
180
FISYR
180
180
FISYR
180
FISYR
180
180
FISYR
180
180
180
180
180
180
FISYR
FISYR
Section IX 6
SCHED
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
RANGE
25
13
23
15
19
17
42
32
20
20
17
17
36
30
20
42
23
13
13
13
15
21
13
13
13
13
13
23
11
20
20
13
43
0
13
43
0
17
23
13
13
35
22
22
26
14
17
22
25
8
18
21
23
0
25
Revised 11/13/2015
JOB
CODE
RP
RQ
RS
RT
RU
RV
RW
RX
RY
RZ
SA
SB
SC
SD
SE
SF
SG
SH
SI
SJ
SK
SL
SM
SN
SO
SP
SQ
SR
SS
ST
SU
SV
SW
SX
SY
SZ
TA
TB
TC
TD
TE
TF
TG
TH
TJ
TK
TL
TM
TO
TP
TQ
TR
TT
TX
TY
VA
VB
VC
KRONOS
CODE
562
563
565
566
567
568
569
570
571
572
573
574
575
576
577
578
579
580
581
582
583
584
585
586
587
588
589
590
591
592
593
594
595
596
597
598
599
600
601
602
603
604
605
606
608
609
610
611
613
614
615
616
618
622
623
651
652
653
JOB DESCRIPTION
LEARNING CENTER INSTR
GOV BOARD ASSISTANT SECRETARY
CUSTODIAN PT AREA SUPPORT
GENERAL CLERK
BRAILLIST
HEALTHY SCHOOLS MANAGER SUB
SECRETARY
CTE ASSESSMENT CLERK
FLASH PROGRAMMER
ACCOUNTING SPECIALIST
SUB
CN ASST I BRK
CN ASST II BRK ELEM
FREE & REDUCED OVERTIME
FREE & REDUCED ADDITIONAL
SPECIAL ED CLERK SUB ONLY
ACCOUNTING SPECIALIST
OFFICE ASSISTANT
ACCOUNTING SPEC
SUB ONLY
INSTR ASSIST TITLE
SUB
KIDS CORNER PROGRAM MGR SUB
RESOURCE CENTER AIDE
HEALTHY SCHOOLS MGR SUB ONLY
PARAPROFESSIONAL (SUB ONLY)
INSTR TECH ASSIST (SUB ONLY)
CLERICAL AIDE SPED (SUB ONLY)
COMPUTER LAB AIDE (SUB ONLY)
OFFICE SPECIALIST
COMPUTER LAB AIDE
SUB
OFFICE SPECIALIST
TODDLER PROGRAM MANAGER
COMPUTER REPAIR TECH
LUNCHROOM SUPV (SUB ONLY)
RESOURCE CENTER SPEC (SUB ONLY
LEARNING CENTER INST (SUB ONLY
STUDENT STORE CLERK
CLERICAL AIDE SPECIAL ED
ALTERNATE LEARNING CENTER SUB
CLERICAL AIDE
OFFICE ASSISTANT
ACCOUNT CLERK
HEALTH ASSIST
CAREER LADDER TECHNICIAN
HEALTH ASSISTANT
SUB
ACTIVE & HEALTHY SCHOOLS COORD
WORK ORDER CLERK/DISPATCHER
SPECIAL ED CLERK
OFF DUTY SRO OFFICER
MECHANIC ASSISTANT
RECEPTIONIST
R&E ASSISTANT III
FILE CLERK
OPERATIONS SUPPORT
OFFICE SPECIALIST
CATERING SPECIAL EVENTS
CLERICAL AIDE TITLE
RESOURCE CENTER AIDE TITLE
STAGE MGR
STAGE MGR LEAD
CALN
180
FISYR
FISYR
180
180
FISYR
FISYR
180
FISYR
180
180
FISYR
FISYR
180
FISYR
FISYR
FISYR
180
180
180
180
180
180
180
180
FISYR
180
180
180
FISYR
180
180
180
180
180
180
180
180
FISYR
180
180
180
180
FISYR
180
180
FISYR
180
FISYR
FISYR
FISYR
FISYR
FISYR
180
180
FISYR
FISYR
Section IX 7
SCHED
US
US
US
US
US
US
US
US
US
US
US
UM
UM
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
US
UM
US
US
US
US
US
US
UX
US
US
US
US
RANGE
17
0
21
20
29
17
0
19
28
29
11
13
0
0
19
29
19
29
13
20
13
17
13
15
13
13
23
13
21
20
39
13
25
17
20
13
17
13
19
25
24
31
24
23
24
19
7
28
20
32
15
0
21
0
13
13
25
36
Revised 11/13/2015
JOB
CODE
VE
VF
VG
VI
VJ
VK
WX
XA
XB
XC
XD
XE
XF
XG
XH
XI
XL
XU
XX
XY
XZ
YB
YC
YD
YE
YF
YG
YI
YJ
YK
YM
YT
YU
YV
YW
YX
YY
ZA
ZB
ZD
ZE
ZF
ZG
ZJ
ZK
ZL
ZN
ZO
ZP
ZS
ZT
ZU
ZV
ZW
ZX
ZY
KRONOS
CODE
655
656
657
659
660
661
700
703
704
705
706
707
708
709
710
711
714
723
726
727
728
730
731
732
733
734
735
737
738
739
741
748
749
750
751
752
753
755
756
758
759
760
761
764
765
766
768
769
770
773
774
775
776
777
778
779
JOB DESCRIPTION
PARAPROFESSIONAL
ACCOMPANIST STUDENT FUNDS
LUNCHROOM SUPERVISION
STAGE CREW
INTERN
WEB PAGE DEVELOPER
CROSSING GUARD SECOND ACCOUNT
INSTR ASSIST
SUB
CLERICAL AIDE SPEC ED SUB
CLERICAL AIDE
SUB
INSTR ASSIST DIFF ACCT #2
INSTR ASSIST SPECIAL ED I SUB
INSTR ASSIST DIFF ACCT #3 SUB
RESOURCE CENTER AIDE(SUB ONLY)
INSTR ASSIST EARLY ED
SUB
RESOURCE CENTER SPEC
SUB
RESOURCE CENTER AIDE
SUB
ADDITIONAL - FAC ASSIST/CUST
FOURTH ADDITIONAL
THIRD ADDITIONAL
SECOND ADDITIONAL
CROSSING GUARD (SUB ONLY)
HEAR IMPAIR ASSIST W/CERT SUB
INSTR ASSIST (SUB ONLY)
HEALTH ASSIST (SUB ONLY)
HEARING IMPAIR W/O CERT (SUB)
CN ASST I SUB
CLERICAL AIDE (SUB ONLY)
CAFETERIA ASSISTANT (SUB ONLY)
RECORDS CLERK (SUB ONLY)
INSTR ASSIST EARLY ED SUB ONLY
INSTR ASSIST SPEC ED SUB ONLY
INSTR ASSIST COMM ED (SUB ONLY
INSTR ASSIST TITLE (SUB ONLY)
INSTR ASSIST SEI (SUB ONLY)
KIDS CORNER PROG MGR(SUB ONLY)
HOME/SCHOOL LIAISON (SUB ONLY)
SUMMER EMPLOYMENT 1
SUMMER EMPLOYMENT 2
SUMMER EMPLOYMENT
EXTENDED CONTRACT
RENTAL - SCHOOL FUNCTION
BUS DRIVER TRAINING
STU FUNDS POLICE OFFICER
STU FUNDS POLICE SERGEANT
CN TEMP ASSIGNMENT
BALANCE PAY 15/16
SHIFT DIFFERENTIAL - 2ND SHIFT
SHIFT DIFFERENTIAL - 3RD SHIFT
RENTAL - OUT-OF-DISTRICT
TEMPORARY ASSIGNMENT
ADDITIONAL
STUDENT EMPLOYEE
STU FUNDS CLASSIFIED
OVERTIME
TEMPORARY EMPLOYEE
CALN
180
180
180
FISYR
180
FISYR
180
180
180
180
180
180
180
180
180
180
180
FISYR
FISYR
FISYR
FISYR
180
180
180
180
180
180
180
180
180
180
180
180
180
180
180
180
FISYR
FISYR
FISYR
FISYR
180
FISYR
180
180
9HRLY
FISYR
FISYR
FISYR
FISYR
FISYR
FISYR
180
FISYR
FISYR
FISYR
SCHED
US
UM
US
US
UM
US
US
US
US
US
US
US
US
US
US
US
US
US
UM
UM
UM
UY
US
UY
US
US
US
US
US
US
US
US
US
UY
US
US
US
UM
UM
UM
UM
UM
US
UM
UM
US
UM
UM
UM
UM
UM
US
UM
UM
UM
US
RANGE
13
7
13
13
8
0
13
13
13
13
13
15
13
13
13
25
13
0
0
0
0
13
20
13
24
17
11
13
12
22
13
15
13
13
13
20
23
0
0
0
0
0
26
7
7
0
0
3
3
0
0
0
1
0
0
0
(15-16)
Section IX 8
Revised 11/13/2015
TIMEKEEPING CONVERSION CHART
MINUTES
0.01
0.02
0.03
0.04
0.05
0.06
0.07
0.08
0.09
0.10
0.11
0.12
0.13
0.14
0.15
0.16
0.17
0.18
0.19
0.20
0.21
0.22
0.23
0.24
0.25
0.26
0.27
0.28
0.29
0.30
HUNDREDTHS
0.02
0.03
0.05
0.07
0.08
0.10
0.12
0.13
0.15
0.17
0.18
0.20
0.22
0.23
0.25
0.27
0.28
0.30
0.32
0.33
0.35
0.37
0.38
0.40
0.42
0.43
0.45
0.47
0.48
0.50
TO QTR HR
.00
.00
.00
.00
.00
.00
.00
.15
.15
.15
.15
.15
.15
.15
.15
.15
.15
.15
.15
.15
.15
.15
.30
.30
.30
.30
.30
.30
.30
.30
MINUTES
0.31
0.32
0.33
0.34
0.35
0.36
0.37
0.38
0.39
0.40
0.41
0.42
0.43
0.44
0.45
0.46
0.47
0.48
0.49
0.50
0.51
0.52
0.53
0.54
0.55
0.56
0.57
0.58
0.59
0.60
HUNDREDTHS
0.52
0.53
0.55
0.57
0.58
0.60
0.62
0.63
0.65
0.67
0.68
0.70
0.72
0.73
0.75
0.77
0.78
0.80
0.82
0.84
0.85
0.87
0.89
0.90
0.92
0.94
0.95
0.97
0.99
1.00
TO QTR HR
.30
.30
.30
.30
.30
.30
.30
.45
.45
.45
.45
.45
.45
.45
.45
.45
.45
.45
.45
.45
.45
.45
.00
.00
.00
.00
.00
.00
.00
.00
KRONOS TIME CONVERSION
MIDNIGHT = 1200A
1:00 a.m. = 0100A
7:00 a.m. = 0700A
2:00 a.m. = 0200A
8:00 a.m. = 0800A
3:00 a.m. = 0300A
9:00 a.m. = 0900A
4:00 a.m. = 0400A
10:00 a.m. = 1000A
5:00 a.m. = 0500A
11:00 a.m. = 1100A
6:00 a.m. = 0600A
12:00 a.m. = 1200A
Section IX 9
NOON = 1200P
1:00 p.m. = 0100P
7:00 p.m. = 0700P
2:00 p.m. = 0200P
8:00 p.m. = 0800P
3:00 p.m. = 0300P
9:00 p.m. = 0900P
4:00 p.m. = 0400P
10:00 p.m. = 1000P
5:00 p.m. = 0500P
11:00 p.m. = 1100P
6:00 p.m. = 0600P
12:00 p.m. = 1200P
Revised 11/13/2015
Rounding to Nearest Quarter Hour Utilizing 7 Minute
Rule
MEAL TIERING
From
Minutes
60
To
Minutes
Deduct
Minutes
Hour
1
8
23
38
53
68
83
98
113
Quarter
Quarter
Half
15
45
Half
Three Quarter
Three Quarter
Hour
7
22
37
52
67
82
97
112
127
0
0
30
45
60
75
90
105
120
*
*
30
*considered a break - compensable
Time
Converts
Time
Converts
Time
Converts
Time
Converts
Time
Converts
Time
Converts
7:01
7:02
7:03
7:04
7:05
7:06
7:07
7:08
7:09
7:10
7:00
7:00
7:00
7:00
7:00
7:00
7:00
7:15
7:15
7:15
7:11
7:12
7:13
7:14
7:15
7:16
7:17
7:18
7:19
7:20
7:15
7:15
7:15
7:15
7:15
7:15
7:15
7:15
7:15
7:15
7:21
7:22
7:23
7:24
7:25
7:26
7:27
7:28
7:29
7:30
7:15
7:15
7:30
7:30
7:30
7:30
7:30
7:30
7:30
7:30
7:31
7:32
7:33
7:34
7:35
7:36
7:37
7:38
7:39
7:40
7:30
7:30
7:30
7:30
7:30
7:30
7:30
7:45
7:45
7:45
7:41
7:42
7:43
7:44
7:45
7:46
7:47
7:48
7:49
7:50
7:45
7:45
7:45
7:45
7:45
7:45
7:45
7:45
7:45
7:45
7:51
7:52
7:53
7:54
7:55
7:56
7:57
7:58
7:59
8:00
7:45
7:45
8:00
8:00
8:00
8:00
8:00
8:00
8:00
8:00
Hour is Interchangeable
Section IX 10
Minutes will remain Constant
Revised 11/13/2015
REPORTING CERTIFICATED HOURLY TIME WORKED:
Human Resources will send notification back to the person who initiated the PARF, at the time the PARF is
approved. The PARF notification will include the Kronos code to be used at the clock when entering the time
worked. Hours are entered on a daily basis, as worked. DO NOT ENTER FUTURE HOURS.
Step 1
Press the Certified Hourly button.
Step 2
Display will read: Edit Date
Press the 'ENTER' button to accept the current day’s date, OR enter the date the hours were worked,
then 'ENTER.'
Step 3
Display will read: Edit Time – the time of day must be different for multiple entries on the same date.
Enter the time (in military format, see chart below) to the approximate time of day the hours were
worked, then 'ENTER', OR Press the 'ENTER' button to accept the current time as displayed.
Step 4
Display will read: Duration (hh:mm)
Enter the hours and minutes worked in 15-minute increments (as 15, 30, or 45 minutes); press the
'ENTER' button.
Step 5
Display will read: Position Code
Enter the 4-digit code and then press the 'ENTER' button.
Step 6
Display will read: Employee Badge-ID
Swipe your badge through the reader (keypad entry will not work).
Step 7
Press ESC to clear the screen.
Conversion Chart for Military Time
12:00 AM = 0000
1:00 AM = 0100
2:00 AM = 0200
3:00 AM = 0300
4:00 AM = 0400
5:00 AM = 0500
6:00 AM = 0600
7:00 AM = 0700
8:00 AM = 0800
9:00 AM = 0900
10:00 AM = 1000
11:00 AM = 1100
12:00 PM = 1200
1:00 PM = 1300
2:00 PM = 1400
3:00 PM = 1500
4:00 PM = 1600
5:00 PM = 1700
6:00 PM = 1800
7:00 PM = 1900
8:00 PM = 2000
9:00 PM = 2100
10:00 PM = 2200
11:00 PM = 2300
Kronos Clock Screen
■
View Hours
■
■
■
Review Punches
Punch Status
Transfer
BUS WKDY/END
NO STAY
Weekend/Holiday
Trip
Certified Hourly
Spcl Presenter
Hours
■
■
■
■
For questions, call the Payroll Department.
Section IX 11
Revised 11/13/2015