SECTION IV
RUNNING REPORTS
The Kronos Timekeeper/AS 400 system provides for report flexibility. To create and print a
report, you need to set up the selection criterion that tells the system which records to include in
your report. You can select ranges of data and/or select specific information. If you leave the
entire selection criteria blank, you will see everything and everyone to which you have access,
based on your security setup in the system.
After selecting your criteria, you will need to define the print qualifiers. You will choose
whether to print the report in detail or summary information, whether to run the report in batch or
interactively, and whether to print the report to the screen or to a spool file.
There are reports available to give you lists of your employees at your site, to help you edit your
employees' punches, to provide you with a time card/sheet for record keeping, and to show each
employee’s absences and accrual balances. The Employee Master Report, Punch Detail reports
(including several variations), Time Card report, and Accrual report are the reports with which
you will become familiar. The following pages will walk you through the different reports.
When finished running reports see Section V on how to print from your work spool file
(WRKSPLF).
On the Kronos Timekeeper main menu, for current week data select 2. Reports and Inquiries
[ENTER] OR for prior week data select 13. History [ENTER].
MAIN
Kronos Timekeeper/AS Ver. 4.1
iSeries Timekeeper: Mesa Public Schools
Date: 7/22/09
Time: 15:52:17
Select one of the following:
1. Daily Processing
Select 2 for current week reports
OR
Select 13 for prior week reports
2. Reports and Inquiries
13. History
14. Accruals
90. Sign off
Selection or command
===> _______________________________________________________________________________
_____________________________________________________________________________________
F2=Calendar F3=Exit
F9=Previous Command F24=More keys
Section IV-1
Revised 7/23/2015
A. EMPLOYEE MASTER (current week)
The Employee Master Report generates a listing of all the employees at your site per the security
set up in Kronos. You should run a summary listing at the beginning of each fiscal year.
Note: This is the only report in Kronos that will provide a social security number.
In MENU02 (2. Reports and Inquiries) select 1. Employee Master. [ENTER]
MENU02
Reports & Inquiries
iSeries Timekeeper: Mesa Public Schools
Date: 7/22/09
Time: 15:48:4
Select one of the following:
1. Employee Master
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Punch Detail
Time Cards
Total Hours
Absentee
Tardy
Approaching Overtime
On Premises
Scheduled Not Clocked In
Schedule Report
Audit
Comments
90. Sign off
Selection or command
===> 1______________________________________________________________________________
_____________________________________________________________________________________
F2=Calendar F3=Exit
F9=Previous Command F24=More keys
On the first select screen:
Summary or Detail Enter ‘S’.
Send to Printer, Screen, E-mail Enter ‘P’ for printer
Submit to Batch Enter ‘Y’.
Supervisor Enter your 3-digit school or department number. [ENTER]
7/22/09
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Employee Master Report
(S)ummary or (D)etail: S
SELECT-01
Printer, Screen, E-mail: P (P,S,E)
Submit To Batch: Y (Y,N)
Leave Selection field blank to include all
Select Ranges:
FROM:
TO:
Employee Number:
Badge Number:
Time Clocks:
Division:
Department:
*
*
*
*
*
*
*
*
*
*
Supervisor:
* 123
*
Position #:
Hol Group:
SA Account:
UserField4:
*
*
*
*
*
*
*
*
F3=Exit
F4=Select
F12=Cancel
Section IV-2
Revised 7/23/2015
On the second select screen:
Status field select ‘A’ for active employees. [ENTER]
07/22/09
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Employee Master Report
SELECT-02
Leave Selection fields blank to include all.
F3=Exit F4=Select
Pay Period Rules:
Schedule Codes:
Shift Codes:
Group Codes:
*
*
Status:
*A
Pay Frequency:
Pay Types
Restriction Codes:
*
*
*
F12=Cancel
On the third select screen:
Sort Option Enter ‘L’ to sort alphabetically by last name.
Page Break By Sort Enter ‘N’. [ENTER]
07/22/09
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Employee Master Report
SELECT-03
Choose The Method The Data Is Presented
A = Numeric by Employee No.
B = Numeric by Division
C = Numeric by Supervisor
D = Numeric by Department
E = Numeric by Group Code
F = Numeric by Badge Number
G = Numeric by Position #
H = Numeric by Hol Group
I = Numeric by SA Account
J = Numeric by UserField4
Sort Option: L
Output Queue: __________
F3=Exit
L = Alphabetical by Employee
M = Alphabetical by Division
N = Alphabetical by Supervisor
O = Alphabetical by Department
P = Alphabetical by Group Code
Q = Alphabetical by Badge Number
R = Alphabetical by Position #
S = Alphabetical by Hol Group
T = Alphabetical by SA Account
U = Alphabetical by UserField4
Page Break By Sort Field: N (Y/N)
Number of Copies: 1
F12=Cancel
You will see a quick flash on your screen as the report goes to your work spool file. (To print
your report from the spool file, refer to Section V, Print Reports from the Work Spool File.)
EXAMPLE
CLK316C
iSeries Timekeeper: Mesa Public Schools
PAGE: 1
EMPLOYEE SUMMARY
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------EMP#
NAME
BADGE SOC-SEC-NO. BIRTHDAY HIREDATE TERMDATE CLS SCH SHF POSITION #
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------200003 TEST AD
40156 999-00-0003
8/17/00
15/DD 999 1 101WPB
200001 TEST ED
40092
998-00-0001
8/17/85
11/AA 802 1 101NBQ
200002 TEST EVE
40115 999-00-0002
8/17/97
15/AA 801 1 101NAS
7/22/09 752A
EMPLOYEES SELECTED TOTAL
3
Section IV-3
Revised 7/23/2015
B. PUNCH DETAIL
The Punch Detail report provides you with a list of the punches, edits, and absences. The Detail
Report calculates the total hours worked and then breaks down the totals by pay code.
The Detail Report can be run for either the current week data or prior week data that has been
rolled into history. For current week data, select 2. Reports and Inquiries. Or for prior week
data that has been rolled into history, select 13. History.
In MENU02 (2. Reports and Inquiries) select 2. Punch Detail [ENTER]
MENU02
Reports & Inquiries
iSeries Timekeeper: Mesa Public Schools
Date 7/22/09
Time: 15:48:4
Select one of the following:
1. Employee Master
2. Punch Detail
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Time Cards
Total Hours
Absentee
Tardy
Approaching Overtime
On Premises
Scheduled Not Clocked In
Schedule Report
Audit
Comments
90. Sign off
Selection or command
===> 2______________________________________________________________________________
_____________________________________________________________________________________
F2=Calendar F3=Exit
F9=Previous Command F24=More keys
OR
In MENU13 (13. History) select 7. Punch Detail [ENTER]
MENU13
History
iSeries Timekeeper: Mesa Public Schools
Date: 7/22/09
Time: 15:48:42
Select one of the following:
1. Time History Inquiry
7. Punch Detail
8. Time Cards
9. Total Hours
10. Absentee
11. Tardy
12. Budget vs Actual
90. Sign off
Selection or command
===> 7______________________________________________________________________________
_____________________________________________________________________________________
F2=Calendar F3=Exit
F9=Previous Command F24=More keys
Section IV-4
Revised 7/23/2015
On the first select screen:
Exceptions Only Enter ‘N’.
Send to Printer, Screen, E-mail Enter ‘P’.
Submit to Batch Enter ‘Y’.
Date & Time Range Friday 1200A through Thursday 1159P of the desired pay week.
Supervisor Enter your 3-digit school or department number. [ENTER]
07/22/09
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Punch Detail Report
Exceptions Only (Y/N) :
N
SELECT-01
The pay week starts on Friday
and ends on Thursday.
Printer, Screen, E-mail: P (P,S,E)
Submit To Batch: Y (Y,N)
Leave Selection field blank to include all
Select Ranges:
FROM:
TO:
Date & Time Range:* MMDDYY 1200A* MMDDYY 1159P
Employee Number:
Badge Number:
Time Clocks:
Division:
Department:
*
*
*
*
*
*
*
*
*
*
Supervisor:
* 123
*
Position #:
Hol Group:
SA Account:
UserField4:
*
*
*
*
*
*
*
*
F3=Exit
F4=Select
F12=Cancel
On the second select screen:
Status Enter ‘A’ for active employees.
Pay Type Enter ‘H’ for classified hourly and/or ‘C’ view certified hourly. [ENTER]
07/22/09
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Punch Detail Report
SELECT-02
Leave Selection fields blank to include all.
Pay Period Rules:
Schedule Codes:
Shift Codes:
Group Codes:
*
*
Status:
*A
*
Pay Frequency:
F3=Exit F4=Select
Pay Types
*H
Restriction Codes:
*
F12=Cancel
On the third select screen:
Sort Option Enter ‘L’ to sort alphabetically by last name.
Page Break by Sort Enter ‘N’. [ENTER]
Section IV-5
Revised 7/23/2015
07/22/09
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Punch Detail Report
SELECT-03
Choose The Method The Data Is Presented
A = Numeric by Employee No.
B = Numeric by Division
C = Numeric by Supervisor
D = Numeric by Department
E = Numeric by Group Code
F = Numeric by Badge Number
G = Numeric by Position #
H = Numeric by Hol Group
I = Numeric by SA Account
J = Numeric by UserField4
F3=Exit
L = Alphabetical by Employee
M = Alphabetical by Division
N = Alphabetical by Supervisor
O = Alphabetical by Department
P = Alphabetical by Group Code
Q = Alphabetical by Badge Number
R = Alphabetical by Position #
S = Alphabetical by Hol Group
T = Alphabetical by SA Account
U = Alphabetical by UserField4
Sort Option: L
Page Break By Sort Field: N (Y/N)
Output Queue: __________
Number of Copies: 1
F12=Cancel
On the exception select screen:
Detail or Summary Enter ‘D’.
Print All Pay Codes Enter ‘Y’. [Tab] through the Select Pay Code fields.
Approved, Un-Approved, or Both Enter ‘A’.
Include Monetary Adjustments Enter ‘Y’.
Sort by Home or Worked Enter ‘H’. [ENTER]
07/22/09
12:35:36
iSeries Timekeeper: Mesa Public Schools
Exception Selection
Detail or Summary:
D (D/S)
Print All Pay Codes:
or Select Pay Codes:
EXCEPT
Y (Y/N)
*
*
*
*
*
*
*
*
Show Pay Code Totals for Labor Level: __ (1/2/3/4/5/6/7)
Approved, Un-approved, or Both: A (A/U/B)
Include Monetary Adjustments:
Y
H
(Y/N)
Sort by Home or Worked Field:
(H/W)
Note: Monetary Adjustments not available on WORKED report
F3=Exit
F4=Select
F12=Cancel
On the last screen select:
Show Employees With No Hours Enter ‘N’. [ENTER]
7/23/09
13:24:53
iSeries History: Mesa Public Schools
Punch Detail Report
CLK308A-01
Show Employees With No Hours: N (Y/N)
F3=Exit
You will see a quick flash on your screen as the report goes to your work spool file. (To print
your report from the spool file refer to Section V, Print Reports from the Work Spool File.
(WRKSPLF)).
Section IV-6
Revised 7/23/2015
EXAMPLE
iSeries Timekeeper: Mesa Public Schools
Punch Detail History Report
8/14/09 Thru 8/20/09
Supervisor: 625
Payroll
Rounded--Alt
----Actual---- -Scheduled— Pay
Total
Day
Date
In
Out
Daily Notes In
Out
In
Out Code
Hours
AP
Position #
Hours
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Employee:
XXXXX6789 SMITH JANE A
PAY PERIOD RULE: 10 REGULAR, 12:00A WEEK DIV, OT
FRI
8/14/09
730A E 1213
AD
726A
1213P
800A
200P
4.75
625NAF
4.75
FRI
8/14/09
1245
L 602P L AD
1243
600P
230P
430P
5.25
625NAF
10.00
MON
8/17/09
800A H 245P L AD
756A
249P
800A
200P
6.75
625NAF
16.75
MON
8/17/09
320P L 430P
AD 1
320P
430P
230P
430P
1.25
625NAF
18.00
TUE
8/18/09
800A H 221P L AD
758A
221P
800A
200P
6.25
625NAF
24.25
TUE
8/18/09
248P L 430P
AD 1
248P
430P
230P
430P
1.75
625NAF
26.00
WED
8/19/09
800A H 230P L AD
755A
231P
800A
200P
6.50
625NAF
32.50
WED
8/19/09
300P L 430P
AD 1
300P
429P
230P
430P
1.50
625NAF
34.00
TOT HRS:
34.00
PAID
34.00
HOURS BY PAY CODE
REGULAR HOURS
34.00
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------**TOTALS SUPERVISOR : 625
TOT HRS:
34.00 WORKED 34.00
NON-WORKED
0.00
PAID
34.00 NON-PAID 0.00
HOURS BY PAY CODE
REGULAR HOURS
34.00
**
FINAL TOTALS
TOT HRS:
34.0
HOURS BY PAY CODE
WORKED 34.0
NON-WORKED 0.00
REGULAR HOURS
PAID
Section IV-7
34.00
NON-PAID
0.00
34.00
Revised 7/23/2015
C. PUNCH DETAIL WITH EXCEPTIONS ONLY
The Punch Detail Exceptions Only report will provide you with employees who have missed a
punch during the day or have forgotten to clock out at the end of the day. This report can be run
daily and viewed in the spool file or printed to your printer. A signed Kronos Edit Slip from the
employee is required when editing missed punches.
The Detail Report can be run for either the current week data or prior week data that has been rolled
into history. For current week data, select 2. Reports and Inquiries. Or for data that has been
rolled into history, select 13. History.
In MENU02 (2. Reports and Inquiries) select 2. Punch Detail [ENTER]
MENU02
Reports & Inquiries
iSeries Timekeeper: Mesa Public Schools
Date 7/22/09
Time: 15:48:4
Select one of the following:
1. Employee Master
2. Punch Detail
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Time Cards
Total Hours
Absentee
Tardy
Approaching Overtime
On Premises
Scheduled Not Clocked In
Schedule Report
Audit
Comments
90. Sign off
Selection or command
===> 2______________________________________________________________________________
_____________________________________________________________________________________
F2=Calendar F3=Exit
F9=Previous Command F24=More keys
OR
In MENU13 (13. History) select 7. Punch Detail [ENTER]
MENU13
History
iSeries Timekeeper: Mesa Public Schools
Date: 7/22/09
Time: 15:48:42
Select one of the following:
1. Time History Inquiry
7. Punch Detail
8. Time Cards
9. Total Hours
10. Absentee
11. Tardy
12. Budget vs Actual
90. Sign off
Selection or command
===> 7______________________________________________________________________________
_____________________________________________________________________________________
F2=Calendar F3=Exit
F9=Previous Command F24=More keys
Section IV-8
Revised 7/23/2015
On the first select screen:
Exceptions Only Enter ‘Y’.
Send to Printer, Screen, E-mail Enter ‘P’.
Submit to Batch Enter ‘Y’.
Date & Time Range Friday 1200A through Thursday 1159P of the desired pay week.
Supervisor Enter your 3-digit school or department number. [ENTER]
07/22/09
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Punch Detail Report
Exceptions Only (Y/N) : Y
Printer, Screen, E-mail: P (P,S,E)
Submit To Batch:
Leave Selection field blank to include all
Select Ranges:
FROM:
SELECT-01
Y
The pay week starts on Friday
and ends on Thursday.
(Y,N)
TO
Date & Time Range: * MMDDYY 1200A * MMDDYY 1159P
Employee Number:
Badge Number:
Time Clocks:
Division:
Department:
*
*
*
*
*
*
*
*
*
*
Supervisor:
* 123
*
Position #:
Hol Group:
SA Account:
UserField4:
*
*
*
*
*
*
*
*
F3=Exit
F4=Select
F12=Cancel
On the second select screen:
The Status Enter ‘A’ for active employees.
The Pay Types Enter ‘H’ for classified hourly. [ENTER]
07/22/09
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Punch Detail Report
SELECT-02
Leave Selection fields blank to include all.
Pay Period Rules:
Schedule Codes:
Shift Codes:
Group Codes:
*
*
Status:
*A
*
Pay Frequency:
F3=Exit F4=Select
Pay Types
*H
Restriction Codes:
*
F12=Cancel
Section IV-9
Revised 7/23/2015
On the third select screen:
Enter ‘L’ to sort alphabetically by last name.
Page Break by Sort Enter ‘N’ unless you wish to distribute to the employees, then change
the Page Break by Sort Field to ‘Y’. [ENTER]
07/22/09
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Punch Detail Report
SELECT-03
Choose The Method The Data Is Presented
A = Numeric by Employee No.
B = Numeric by Division
C = Numeric by Supervisor
D = Numeric by Department
E = Numeric by Group Code
F = Numeric by Badge Number
G = Numeric by Position #
H = Numeric by Hol Group
I = Numeric by SA Account
J = Numeric by UserField4
F3=Exit
L = Alphabetical by Employee
M = Alphabetical by Division
N = Alphabetical by Supervisor
O = Alphabetical by Department
P = Alphabetical by Group Code
Q = Alphabetical by Badge Number
R = Alphabetical by Position #
S = Alphabetical by Hol Group
T = Alphabetical by SA Account
U = Alphabetical by UserField4
Sort Option: L
Page Break By Sort Field: N (Y/N)
Output Queue: __________
Number of Copies: 1
F12=Cancel
On the exception screen:
Print All Pay Codes Enter ‘Y’ for all [Tab] through the Select Pay Code field.
Approved, Un-Approved, or Both Enter ‘A’.
Sort by Home or Worked Enter ‘H’.
Select the exceptions using ‘Y’. The two exceptions that pertain to missing punches are
Missing In or Out Punch and Automatic Clock Out. All other Exceptions Enter ‘N’.
[ENTER]
07/22/09
12:35:36
iSeries Timekeeper: Mesa Public Schools
Exception Selection
Print All Pay Codes:
Y (Y/N)
or Select Pay Codes:
*
*
*
*
*
*
*
*
Show Pay Code Totals for Labor Level: __ (1/2/3/4/5/6/7)
Approved, Un-approved, or Both: A (A/U/B)
Include Monetary Adjustments:
Y
EXCEPT
(Y/N)
Sort by Home or Worked Field:
H (H/W)
Note: Monetary Adjustments not available on WORKED report
EXCEPTIONS
F3=Exit
Y Missing In or Out Punch Y Automatic Clock Out
N
N
N
N
N
N
N
N
F4=Select
Early Punches
Late Punches
Unscheduled
Generic Scheduled Used
Short Meal
Long Meal
Long Interval
Out of Pay Period
F12=Cancel
N
N
N
N
N
N
N
Section IV-10
Not Home Division
Not Home Department
Not Home Supervisor
Not Home Position #
Not Home Hol Group
Not Home SA Account
Not Home UserField4
Revised 7/23/2015
On the last screen select:
Show Employees With No Hours Enter ‘N’. [ENTER]
7/23/09
13:24:53
iSeries History: Mesa Public Schools
Punch Detail Report
CLK308A-01
Show Employees With No Hours: N (Y/N)
F3=Exit
You will see a quick flash on your screen as the report goes to your work spool file. (To print your
report from the spool file refer to Section V, Print Reports from the Work Spool File.
(WRKSPLF)).
Section IV-11
Revised 7/23/2015
D. PUNCH DETAIL SUMMARY BY POSITION NUMBER
The Punch Detail Summary by Position Number provides you with a report that breaks down
employees worked hours by position number. If the employee uses transfer codes at the clock, the
hours may list under both the transfer code and the six-digit alphanumeric number.
The Detail Report can be run for either the current week data or prior week data that has been rolled
into history. For current week data, select 2. Reports and Inquiries. Or for data that has been
rolled into history, select 13. History.
In MENU02 (2. Reports and Inquiries) select 2. Punch Detail [ENTER]
MENU02
Reports & Inquiries
iSeries Timekeeper: Mesa Public Schools
Date 7/22/09
Time: 15:48:4
Select one of the following:
1. Employee Master
2. Punch Detail
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Time Cards
Total Hours
Absentee
Tardy
Approaching Overtime
On Premises
Scheduled Not Clocked In
Schedule Report
Audit
Comments
90. Sign off
Selection or command
===> 2______________________________________________________________________________
_____________________________________________________________________________________
F2=Calendar F3=Exit
F9=Previous Command F24=More keys
OR
In MENU13 (13. History) select 7. Punch Detail [ENTER]
MENU13
History
iSeries Timekeeper: Mesa Public Schools
Date: 7/22/09
Time: 15:48:42
Select one of the following:
1. Time History Inquiry
7. Punch Detail
8. Time Cards
9. Total Hours
10. Absentee
11. Tardy
12. Budget vs Actual
90. Sign off
Selection or command
===> 7______________________________________________________________________________
_____________________________________________________________________________________
F2=Calendar F3=Exit
F9=Previous Command F24=More keys
Section IV-12
Revised 7/23/2015
On the first select screen:
Exceptions Only Enter ‘N’.
Send to Printer, Screen, E-mail Enter ‘P’.
Submit to Batch Enter ‘Y’.
Date & Time Range Friday 1200A through Thursday 1159P of the desired time frame.
Supervisor Enter your 3-digit school or department number. Or for an individual enter the
employee’s unique number (EIN) in the Employee number field or badge number in the
Badge number field. [ENTER]
7/22/09
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Punch Detail Report
Exceptions Only (Y/N) :
SELECT-01
N
Printer, Screen, E-mail: P (P,S,E)
Submit To Batch: Y (Y,N)
Leave Selection field blank to include all
Select Ranges:
FROM:
TO:
Date & Time Range:* MMDDYY 1200A* MMDDYY 1159P
Employee Number:
Badge Number:
Time Clocks:
Division:
Department:
*
*
*
*
*
*
*
*
*
*
Supervisor:
* 123
*
Position #:
Hol Group:
SA Account:
UserField4:
*
*
*
*
*
*
*
*
F3=Exit
F4=Select
F12=Cancel
On the second select screen:
The Status Enter ‘A’ for active employees.
The Pay Types Enter ‘H’ for classified hourly. [ENTER]
7/22/09
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Punch Detail Report
SELECT-02
Leave Selection fields blank to include all.
Pay Period Rules:
Schedule Codes:
Shift Codes:
Group Codes:
*
*
Status:
*A
*
Pay Frequency:
Pay Types
*H
Restriction Codes:
*
F3=Exit F4=Select F12=Cancel
Section IV-13
Revised 7/23/2015
On the third select screen:
Sort Option Enter ‘R’ to sort by position number.
Page Break by Sort Enter ‘N’. [ENTER]
7/22/09
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Punch Detail Report
SELECT-03
Choose The Method The Data Is Presented
A = Numeric by Employee No.
B = Numeric by Division
C = Numeric by Supervisor
D = Numeric by Department
E = Numeric by Group Code
F = Numeric by Badge Number
G = Numeric by Position #
H = Numeric by Hol Group
I = Numeric by SA Account
J = Numeric by UserField4
F3=Exit
Sort Option: R
Output Queue: __________
F12=Cancel
L = Alphabetical by Employee
M = Alphabetical by Division
N = Alphabetical by Supervisor
O = Alphabetical by Department
P = Alphabetical by Group Code
Q = Alphabetical by Badge Number
R = Alphabetical by Position #
S = Alphabetical by Hol Group
T = Alphabetical by SA Account
U = Alphabetical by UserField4
Page Break By Sort Field:
Number of Copies: 1
N
(Y/N)
On the exception select screen:
Detail or Summary Enter ‘S’.
Print All Pay Codes Enter ‘Y’. [Tab] through the Select Pay Code fields.
Approved, Un-Approved, or Both Enter ‘A’.
Include Monetary Adjustments Enter ‘Y’.
Sort by Home or Worked Enter ‘W’. [ENTER]
7/22/09
12:35:36
iSeries Timekeeper: Mesa Public Schools
Exception Selection
Detail or Summary:
S (D/S)
Print All Pay Codes:
or Select Pay Codes:
EXCEPT
Y (Y/N)
*
*
*
*
*
*
*
*
Show Pay Code Totals for Labor Level: __ (1/2/3/4/5/6/7)
Approved, Un-approved, or Both: A (A/U/B)
Include Monetary Adjustments:
Y (Y/N)
W (H/W)
Sort by Home or Worked Field:
Note: Monetary Adjustments not available on WORKED report
F3=Exit
F4=Select
F12=Cancel
On the last screen select:
Show Employees With No Hours Enter ‘N’. [ENTER]
7/23/09
13:24:53
iSeries History: Mesa Public Schools
Punch Detail Report
CLK308A-01
Show Employees With No Hours: N (Y/N)
F3=Exit
You will see a quick flash on your screen as the report goes to your work spool file. (To print your
report from the spool file refer to Section V, Print Reports from the Work Spool File).
Section IV-14
Revised 7/23/2015
E. PUNCH DETAIL BY PAY CODES (history)
The Punch Detail by Pay Codes provides you with a report that details all of the entries that have
the specific pay codes you requested. You can create a list of all the overtime, personal leave,
unused sick leave (for Q payback), or unencumbering. For all records by fiscal year, select
13. History.
In MENU13 (13. History) select 7. Punch Detail [ENTER]
MENU13
History
iSeries Timekeeper: Mesa Public Schools
Date: 07/22/09
Time: 15:48:42
Select one of the following:
1. Time History Inquiry
7. Punch Detail
8. Time Cards
9. Total Hours
10. Absentee
11. Tardy
12. Budget vs Actual
90. Sign off
Selection or command
===> 7______________________________________________________________________________
_____________________________________________________________________________________
F2=Calendar F3=Exit
F9=Previous Command F24=More keys
On the first select screen:
Exceptions Only Enter an ‘N’.
Send to Printer, Screen, E-mail Enter ‘P’.
Submit to Batch Enter ‘Y’.
Date & Time Range Friday 1200A through Thursday 1159P of the desired time frame.
Supervisor Enter your 3-digit school or department number. Or for an individual enter the
employee’s unique number (EIN) in the Employee number field or badge number in the
Badge number field. [ENTER]
7/22/09
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Punch Detail Report
Exceptions Only (Y/N) :
SELECT-01
N
Printer, Screen, E-mail: P (P,S,E)
Submit To Batch: Y (Y,N)
Leave Selection field blank to include all
Select Ranges:
FROM:
TO:
Date & Time Range:* MMDDYY 1200A* MMDDYY 1159P
Employee Number:
Badge Number:
Time Clocks:
Division:
Department:
*
*
*
*
*
*
*
*
*
*
Supervisor:
* 123
*
Position #:
Hol Group:
SA Account:
UserField4:
*
*
*
*
*
*
*
*
F3=Exit
F4=Select
F12=Cancel
Section IV-15
Revised 7/23/2015
On the second select screen:
Status Enter ‘A’ for active employees. [ENTER]
07/22/09
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Punch Detail History
SELECT-02
Leave Selection fields blank to include all.
F3=Exit F4=Select
Pay Period Rules:
Schedule Codes:
Shift Codes:
Group Codes:
*
*
Status:
*A
Pay Frequency:
Pay Types
Restriction Codes:
*
*
*
F12=Cancel
On the third select screen:
Sort Option Enter ‘L’ to sort alphabetically by last name.
Page Break by Sort Enter ‘N’ unless you wish to disburse to the employees. [ENTER]
01/06/01
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Punch Detail History
SELECT-03
Choose The Method The Data Is Presented
A = Numeric by Employee No.
B = Numeric by Division
C = Numeric by Supervisor
D = Numeric by Department
E = Numeric by Group Code
F = Numeric by Badge Number
G = Numeric by Position #
H = Numeric by Hol Group
I = Numeric by SA Account
J = Numeric by UserField4
Sort Option: L
Output Queue: __________
F3=Exit
L = Alphabetical by Employee
M = Alphabetical by Division
N = Alphabetical by Supervisor
O = Alphabetical by Department
P = Alphabetical by Group Code
Q = Alphabetical by Badge Number
R = Alphabetical by Position #
S = Alphabetical by Hol Group
T = Alphabetical by SA Account
U = Alphabetical by UserField4
Page Break By Sort Field: N (Y/N)
Number of Copies: 1
F12=Cancel
Section IV-16
Revised 7/23/2015
On the exception select screen:
Detail or Summary Enter ‘D’.
Print All Pay Codes Enter ‘N’. Only type in the specific pay codes you are looking for. An
example (see below) would be to select the L1 and 2L pay codes.
Approved, Un-Approved, or Both Enter ‘A’.
Include Monetary Adjustments Enter ‘Y’.
Sort by Home or Worked Enter ‘H’. [ENTER]
01/06/01
12:35:36
iSeries Timekeeper: Mesa Public Schools
Exception Selection
Detail or Summary:
D (D/S)
Print All Pay Codes:
EXCEPT
N (Y/N)
* L1
* 2L
*
*
*
*
*
*
Show Pay Code Totals for Labor Level: __ (1/2/3/4/5/6/7)
Approved, Un-approved, or Both: A (A/U/B)
or Select Pay Codes:
Include Monetary Adjustments:
Y
(Y/N)
Sort by Home or Worked Field:
H (H/W)
Note: Monetary Adjustments not available on WORKED report
F3=Exit
F4=Select
F12=Cancel
On the last screen select:
Show Employees With No Hours Enter ‘N’. [ENTER]
7/23/09
13:24:53
iSeries History: Mesa Public Schools
Punch Detail Report
CLK308A-01
Show Employees With No Hours: N (Y/N)
F3=Exit
You will see a quick flash on your screen as the report goes to your work spool file. (To print your
report from the spool file Refer to Section V, Print Reports from the Work Spool File).
Section IV-17
Revised 7/23/2015
F. TIME CARD REPORT
The Time Card Report is an electronic time card showing the actual clock in and out times, days
worked, total hours for each day, total worked hours for the pay week, posted absences, along with
the position(s) descriptions, notations of where the funding for the position(s) is coming from and a
notice of certification of the hours worked.
The primary Kronos editor will need to print the time card after the pay week is complete. First,
give the time card to the employee for signature. Once the employee has signed the time card the
supervisor needs to sign it. The signed time card becomes the employee’s official time card record.
All edit slips must be attached to the appropriate time card. Keep the employee’s signed copy at
your site with your payroll information for four full years plus the current fiscal year.
The Time Card Report can be run either for the current week data or for data that has been rolled
into history. For current week data, select 2. Reports and Inquiries. Or for prior week data that
has been rolled into history select 13. History.
In MENU02 (2. Reports and Inquiries) select 3. Time Cards [ENTER]
MENU02
Reports & Inquiries
iSeries Timekeeper: Mesa Public Schools
Date 7/22/09
Time: 15:48:4
Select one of the following:
1. Employee Master
2. Punch Detail
3. Time Cards
4.
5.
6.
7.
8.
9.
Total Hours
Absentee
Tardy
Approaching Overtime
On Premises
Scheduled Not Clocked In
90. Sign off
Selection or command
===> 3______________________________________________________________________________
_____________________________________________________________________________________
F2=Calendar F3=Exit
F9=Previous Command F24=More keys
OR
In MENU13 (13. History) select 8. Time Cards [ENTER]
MENU13
History
iSeries Timekeeper: Mesa Public Schools
Date: 7/22/09
Time: 15:48:42
Select one of the following:
1. Time History Inquiry
7. Punch Detail
8. Time Cards
9. Total Hours
10. Absentee
11. Tardy
12. Budget vs Actual
90. Sign off
Selection or command
===> 8______________________________________________________________________________
_____________________________________________________________________________________
F2=Calendar F3=Exit
F9=Previous Command F24=More keys
Section IV-18
Revised 7/23/2015
On the first select screen:
Use (A) Actual or (R) Rounded hrs field must always be ‘A’ for actual.
Send to Printer, Screen, Email Enter ‘P’.
Submit to Batch Enter ‘Y’.
Date & Time Range Friday 1200A through Thursday 1159P.
Supervisor Enter your 3-digit school or department number. Or for an individual enter the
employee’s unique number (EIN) in the Employee number field or badge number in the
Badge number field. [ENTER]
01/06/01
7/22/09
14:48:17
14:48:17
iSeries
iSeries Timekeeper:
Timekeeper: Mesa
Mesa Public
Public Schools
Schools
Selection
Selection
Time
Report
PunchCard
Detail
Report
SELECT-01
SELECT-01
The pay week starts on Friday
and ends on Thursday.
Use
(A)ctual Only
or (R)ounded
Hrs: A
Exceptions
(Y/N) : N
Printer,
Screen,
E-mail:
P
(P,S,E)
Submit
Printer, Screen, E-mail: P (P,S,E)
Submit To
To Batch:
Batch: Y
Y (Y,N)
(Y,N)
Leave
Selection
field
blank
to
include
all
Leave Selection field blank to include all
Select
FROM:
TO:
Select Ranges:
Ranges:
FROM:
TO:_____
Date
MMDDYY
1200A*
MMDDYY
Date &
& Time
Time Range:
Range:**071709
1200A*
072309
1159P 1159P
Employee
Employee Number:
Number:
Badge
Badge Number:
Number:
Time Clocks:
Clocks:
Time
Division:
Division:
Department:
Department:
**
**
**
**
**
**
**
**
**
**
Position
Position #:
#:
Hol
Hol Group:
Group:
SA
SA Account:
Account:
UserField4:
UserField4:
**
**
**
**
**
**
**
**
Supervisor:
Supervisor:
F3=Exit
F3=Exit
F4=Select
F4=Select
** 123
123
**
F12=Cancel
F12=Cancel
On the second select screen:
Status Enter ‘A’ for active employees. [ENTER]
01/06/01
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Time Card Report
SELECT-02
Leave Selection fields blank to include all.
Pay Period Rules:
Schedule Codes:
Shift Codes:
Group Codes:
*
*
Status:
*A
Pay Frequency:
Pay Types
Restriction Codes:
*
*
*
F3=Exit F4=Select F12=Cancel
Section IV-19
Revised 7/23/2015
On the third select screen:
Sort Option Enter ‘L’ to sort alphabetically by last name.
01/06/01
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Time Card Report
SELECT-03
Choose The Method The Data Is Presented
A = Numeric by Employee No.
B = Numeric by Division
C = Numeric by Supervisor
D = Numeric by Department
E = Numeric by Group Code
F = Numeric by Badge Number
G = Numeric by Position #
H = Numeric by Hol Group
I = Numeric by SA Account
J = Numeric by UserField4
Sort Option: L
Output Queue: __________
F3=Exit
L = Alphabetical by Employee
M = Alphabetical by Division
N = Alphabetical by Supervisor
O = Alphabetical by Department
P = Alphabetical by Group Code
Q = Alphabetical by Badge Number
R = Alphabetical by Position #
S = Alphabetical by Hol Group
T = Alphabetical by SA Account
U = Alphabetical by UserField4
Number of Copies: 1
F12=Cancel
On the last screen select:
Show Employees With No Hours Enter ‘N’. [ENTER]
7/23/09
13:24:53
iSeries History: Mesa Public Schools
Punch Detail Report
CLK308A-01
Show Employees With No Hours: N (Y/N)
F3=Exit
You will see a quick flash on your screen as the report goes to your work spool file. (To print your
report from the spool file Refer to Section V, Print Reports from the Work Spool File).
Section IV-20
Revised 7/23/2015
EXAMPLE
iSeries Timekeeper: Mesa Public Schools
Employee Time Card
8/14/09 Thru 8/20/09
EMPLOYEE:
BADGE:
2006789
73215
SMITH JANE
LABOR LVLS: 123WPB.123.123
RULE: 10 REGULAR, 12:00A WEEK DIV, OT
-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------* CLOCK IN *
OUT
PAY Division Department Supervisor Position # TOTAL
FUND
FTE%
DAY DATE TIME
TIME NOTES Hol Group SA Account UserField4 SHIFT
HOURS
-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------FR
8/14 730A
1213P
10
123
123
123WPB
4.75
Maintenance & Operation
100.000
INSTR ASSIST
D
1
FR
8/14 1245P
602P
10
123
123
123WPB
5.25
Maintenance & Operation
100.000
INSTR ASSIST
M
D
1
MO 8/17 756A
249P
10
123
123
123WPB
6.75
Maintenance & Operation
100.000
INSTR ASSIST
D
1
MO 8/17 320P
430P
10
123
123
123WPB
1.25
Maintenance & Operation
100.000
INSTR ASSIST
M
D
1
TU 8/18 758A
221P
10
123
123
123WPB
6.25
Maintenance & Operation
100.000
INSTR ASSIST
D
1
TU 8/18 248P
430P
10
123
123
123WPB
1.75
Maintenance & Operation
100.000
INSTR ASSIST
M
D
1
WE 8/19 755A
231P
10
123
123
123WPB
6.50
Maintenance & Operation
100.000
INSTR ASSIST
D
1
WE 8/19 300P
429P
10
123
123
123WPB
1.50
Maintenance & Operation
100.000
INSTR ASSIST
M
D
1
TH 8/20 756A
1202P
10
123
123
123WPB
4.00
Maintenance & Operation
100.000
INSTR ASSIST
D
1
TH 8/20 1245P
532P
10
123
123
123WPB
4.75
Maintenance & Operation
100.000
INSTR ASSIST
M
D
1
Total hours rolled
----------------------**TOTAL PAID HOURS
42.75
into payroll to be
**TOTAL WORK HOURS
42.75
paid.
DISTRIBUTIONS:
REGULAR HOURS
40.00
OT 1.5
2.75
As employee I certify that this report is a true & accurate record of my work
efforts for the time period indicated. As supervisor I certify that I have
direct firsthand knowledge of funding and activities.
___________________________________________
________________________________________
Employee Signature
Date
Supervisor Signature
Date
Section IV-21
The total hours paid
distributed by pay
codes.
Revised 7/23/2015
G. TOTAL HOURS (current week)
The Total Hours report is used by Food & Nutrition. This report shows employee’s work hours
on a daily basis.
In MENU02 (2. Reports and Inquires) select 4. Total Hours. [ENTER]
MENU02
Reports & Inquiries
iSeries Timekeeper: Mesa Public Schools
Date07/22/09
Time: 15:48:4
Select one of the following:
1. Employee Master
2. Punch Detail
3. Time Cards
4. Total Hours
5.
6.
7.
8.
9.
10.
11.
12.
Absentee
Tardy
Approaching Overtime
On Premises
Scheduled Not Clocked In
Schedule Report
Audit
Comments
90. Sign off
Selection or command
===> _4_____________________________________________________________________________
_____________________________________________________________________________________
F2=Calendar F3=Exit
F9=Previous Command F24=More keys
On the first select screen:
Send to Printer, Screen, Email Enter ‘S’.
Submit to Batch Enter ‘Y’.
Date & Time Range Enter the day desired (i.e. Tuesday 1200A - Tuesday 1159P).
Supervisor Enter your 3-digit school number. [ENTER]
01/06/01
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Total Hours Report
SELECT-01
Printer, Screen, E-mail: S (P,S,E)
Submit To Batch: Y (Y,N)
Leave Selection field blank to include all
Select Ranges:
FROM:
TO:
Date & Time Range: * MMDDYY 1200A * MMDDYY 1159P
Employee Number:
Badge Number:
Time Clocks:
Division:
Department:
*
*
*
*
*
*
*
*
*
*
Supervisor:
* 123
*
Position #:
Hol Group:
SA Account:
UserField4:
*
*
*
*
*
*
*
*
F3=Exit
F4=Select
F12=Cancel
Section IV-22
Revised 7/23/2015
On the second select screen:
Status Enter ‘A’ for active employees.
Pay Types Enter ‘H’ for classified hourly employees. [ENTER]
01/06/01
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Total Hours
SELECT-02
Leave Selection fields blank to include all.
Pay Period Rules:
Schedule Codes:
Shift Codes:
Group Codes:
*
*
Status:
*A
*
Pay Frequency:
Pay Types
*H
Restriction Codes:
*
F3=Exit F4=Select F12=Cancel
The result of this report will display on your directly on the screen. You will then be able to
view the total hours Worked, Non-Worked, Paid, and Non-Paid.
Section IV-23
Revised 7/23/2015
H. APPROACHING OVERTIME REPORT (current week)
The Approaching Overtime Report was developed to help manage overtime. The report will
give you a list of employees who have reached the minimum number of hours you have selected
with the report parameters. You may never have a need to run this report.
In MENU02 (2. Reports and Inquires) select 7. Approaching Overtime. [ENTER]
MENU02
Reports & Inquiries
iSeries Timekeeper: Mesa Public Schools
Date07/24/09
Time: 15:48:4
Select one of the following:
1. Employee Master
2. Punch Detail
3. Time Cards
4. Total Hours
5. Absentee
6. Tardy
7. Approaching Overtime
8. On Premises
9. Scheduled Not Clocked In
90. Sign off
Selection or command
===> 7______________________________________________________________________________
_____________________________________________________________________________________
F2=Calendar F3=Exit
F9=Previous Command F24=More keys
On the first select screen:
Show Emps. With .>= Set the minimum hours by determining how many hours the
employee should have worked by the specific day for which you run the report. For
example, to see how many employees are nearing overtime by Wednesday of the current
workweek (8 hours x 4 days = 32), enter the hours ‘32.01’ to capture hours over 32.
Send to Printer, Screen, Email Enter ‘P’.
Submit to Batch Enter ‘Y’.
Date & Time Range Enter the desired time frame (i.e.Friday 1200A - Wednesday 1159P).
Supervisor Enter your 3-digit school or department number. Or for an individual enter
the employee’s unique number (EIN) in the Employee number field or badge number in
the Badge number field. [ENTER]
7/24/09
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Approaching OT Reports
Show Emps. With >= xx.xx hrs: 32.01
SELECT-01
Printer, Screen, E-mail: P (P,S,E)
Submit To Batch: Y (Y,N)
Leave Selection field blank to include all
Select Ranges:
FROM:
TO:
Date & Time Range: * MMDDYY 1200A* MMDDYY 1159P
Employee Number:
Badge Number:
Time Clocks:
Division:
Department:
*
*
*
*
*
*
*
*
*
*
Supervisor:
* 123
*
*
*
*
*
F12=Cancel
*
*
*
*
Position #:
Hol Group:
SA Account:
UserField4:
F3=Exit F4=Select
Section IV-24
Revised 7/23/2015
On the second select screen:
Status Enter ‘A’ for active employees.
Pay Types Enter ‘H’ for classified hourly. [ENTER]
7/24/09
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Approaching OT Report
SELECT-02
Leave Selection fields blank to include all.
Pay Period Rules:
Schedule Codes:
Shift Codes:
Group Codes:
*
*
Status:
*A
*
Pay Frequency:
Pay Types
*H
Restriction Codes:
*
F3=Exit F4=Select F12=Cancel
On the third select screen:
Sort Option Enter ‘L’ to sort alphabetically by last name.
Page Break by Sort Enter ‘N’. [ENTER]
7/24/09
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Approaching OT Selection
SELECT-03
Choose The Method The Data Is Presented
A = Numeric by Employee No.
B = Numeric by Division
C = Numeric by Supervisor
D = Numeric by Department
E = Numeric by Group Code
F = Numeric by Badge Number
G = Numeric by Position #
H = Numeric by Hol Group
I = Numeric by SA Account
J = Numeric by UserField4
Sort Option: L
Output Queue: __________
F3=Exit
L = Alphabetical by Employee
M = Alphabetical by Division
N = Alphabetical by Supervisor
O = Alphabetical by Department
P = Alphabetical by Group Code
Q = Alphabetical by Badge Number
R = Alphabetical by Position #
S = Alphabetical by Hol Group
T = Alphabetical by SA Account
U = Alphabetical by UserField4
Page Break By Sort Field: N (Y/N)
Number of Copies: 1
F12=Cancel
On the last select screen:
Pay Codes used to Qualify for Approaching Overtime Enter ‘A’ for all.
7/24/09
10:20:44
CLK324CL
Approaching OT
Pay Codes used to Qualify for the Approaching Overtime Limit: A
A = All Pay Codes
O = Only Use Pay Codes Setup to Count Towards Overtime
F3=Exit F12=Cancel
You will see a quick flash on your screen as the report goes to your work spool file. (To print
your report from the spool file refer to Section V, Print Reports from the Work Spool File).
Section IV-25
Revised 7/23/2015
I. EMPLOYEE ACCRUAL REPORT
The Employee Accrual Report provides you with all of the information available in the employee
accrual file. The report includes the activity detail information (absences and accruals), a twelve
(12) month calendar, and the balances of each accrual bucket. You can retrieve absence
information from July 1, 1999 to the present time.
On the Kronos Timekeeper MAIN menu, select 14. Accruals. [ENTER]
MAIN
Kronos Timekeeper/AS Ver. 4.1
iSeries Timekeeper: Mesa Public Schools
Date: 7/22/09
Time: 15:52:17
Select one of the following:
1. Daily Processing
2. Reports and Inquiries
13. History
14. Accruals
90. Sign off
Selection or command
===> 14______________________________________________________________________________
_____________________________________________________________________________________
F2=Calendar F3=Exit
F9=Previous Command F24=More keys
In MENU14 (14. Accruals) select 2. Employee Accrual Report. [ENTER]
MENU14
Accruals
iSeries Timekeeper: Mesa Public Schools
Date 07/22/09
Time: 15:48:4
Select one of the following:
2. Employee Accrual Report
90. Sign off
Selection or command
===> 14______________________________________________________________________________
_____________________________________________________________________________________
F2=Calendar F3=Exit
F9=Previous Command F24=More keys
Section IV-26
Revised 7/23/2015
On the first select screen:
Send to Printer, Screen, Email Enter ‘P’
Submit to Batch Enter ‘Y’.
Date & Time Range Enter the desired time range.
Supervisor Enter your 3-digit school or department number. Or for an individual enter
the employee’s unique number (EIN) in the Employee number field or badge number in
the Badge number field. [ENTER]
7/22/09
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Employee Accruals Report
Printer, Screen, E-mail: P (P,S,E)
Submit To Batch: Y (Y,N)
Leave Selection field blank to include all
Select Ranges:
FROM:
TO:_
SELECT-01
____
Date & Time Range: * MMDDYY 1200A* MMDDYY 1159P
Employee Number:
Badge Number:
Time Clocks:
Division:
Department:
*
*
*
*
*
*
*
*
*
*
Supervisor:
* 123
*
Position #:
Hol Group:
SA Account:
UserField4:
*
*
*
*
*
*
*
*
F3=Exit
F4=Select
F12=Cancel
On the second select screen:
Status Enter ‘A’ for active employees. [ENTER]
7/22/09
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Employee Accruals Report
SELECT-02
Leave Selection fields blank to include all.
Pay Period Rules:
Schedule Codes:
Shift Codes:
Group Codes:
*
*
Status:
*A
Pay Frequency:
Pay Types
Restriction Codes:
*
*
*
F3=Exit F4=Select F12=Cancel
Section IV-27
Revised 7/23/2015
On the third select screen:
Sort Option Enter ‘L’ to sort alphabetically by last name. [ENTER]
7/22/09
14:48:17
iSeries Timekeeper: Mesa Public Schools
Selection
Employee Accruals Report
SELECT-03
Choose The Method The Data Is Presented
A = Numeric by Employee No.
B = Numeric by Division
C = Numeric by Supervisor
D = Numeric by Department
E = Numeric by Group Code
F = Numeric by Badge Number
G = Numeric by Position #
H = Numeric by Hol Group
I = Numeric by SA Account
J = Numeric by UserField4
F3=Exit
Sort Option: L
Output Queue: __________
F12=Cancel
L = Alphabetical by Employee
M = Alphabetical by Division
N = Alphabetical by Supervisor
O = Alphabetical by Department
P = Alphabetical by Group Code
Q = Alphabetical by Badge Number
R = Alphabetical by Position #
S = Alphabetical by Hol Group
T = Alphabetical by SA Account
U = Alphabetical by UserField4
Number of Copies: 1
On the Selection screen:
Select Pay Codes Enter ‘A’ for all.
Print Calendar Enter ‘Y’ to view the calendar.
Show Year Starting leave as the default date. The calendar is considered a rolling calendar
and will automatically show the prior 12 months.
Print Activity Details Enter ‘Y’ to show all detail.
Print Summary Info Enter ‘Y’ to view the summary information. [ENTER]
07/22/09
17:30:20
iSeries Accruals: Mesa Public Schools
Employee Accruals Report
Select pay codes
A (A=All but those below,
Include/Exclude pay codes: * ______
* ______
* ______
* ______
* ______
Print calendar:
Show year starting:
Print activity details:
Print summary info:
Y
0709
Y
Y
CLK979P-01
O=Only those below)
* ______
* ______
* ______
* ______
* ______
(Y/N)
(MM/YY)
(Y/N)
(Y/N)
Print balances as of:_07/22/09 (blank for today's date)
F3=Exit
F4=Select
F12=Cancel
The report will go to your spool file. (Refer to Section V, Print Reports from the Work Spool
File.
Section IV-28
Revised 7/23/2015
EXAMPLE
07/22/09 17:46:04
Mesa_Public_Schools
KRONOS TIMEKEEPER/AS
EMPLOYEE ACCRUALS REPORT
CLK979
PAGE:
9
---------------------------------------------------------------------------------------------------------------------------------Employee: 126789 EMPLOYEE
1111111111222222222233
1234567890123456789012345678901
JULY
---------------------------------------AUGUST
---------------------------------------SEPTEMBER
---------------------------------------OCTOBER
---------------------------------------NOVEMBER
---------------------------------------DECEMBER
---------------------------------------JANUARY
---------------------------------------FEBRUARY
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -*- - - MARCH
---------------------------------------E
APRIL
- - - - - L - - - - - - - - - - - - - - - - - - - - - - - - * - - - - - - -*MAY
- - - - - - - - - - - - - - - - - - -V - - - - - - - - - - - - - - - - - - - JUNE
---------------------------------------*= multiple activity
PAY
ACCRUAL DATE OF
ACCRUED
CARRIED
ACCRUED
HOURS
REMAINING
BALANCE
EMPLOYEE
CODE
CODE
LAST POST
INELIG
FORWARD
ELIG
TAKEN
BALANCE
AS OF
TIER
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - XXXXX6789 EMPLOYEE
COMP
COMP
7/22/09
.00
.00
.00
.00
.00
7/22/09
1
XXXXX6789 EMPLOYEE
GENLV
SN120
7/22/09
.00
.00
24.00
20.00
4.00
7/22/09
1
XXXXX6789 EMPLOYEE
JURY
JURY
7/22/09
.00
.00
.00
.00
.00
7/22/09
1
XXXXX6789 EMPLOYEE
MLTRY
MLTRY
7/22/09
.00
.00
.00
.00
.00
7/22/09
1
XXXXX6789 EMPLOYEE
O/C
O/C
7/22/09
.00
.00
.00
.00
.00
7/22/09
1
XXXXX6789 EMPLOYEE
PROF
PROF
7/22/09
.00
.00
.00
.00
.00
7/22/09
1
XXXXX6789 EMPLOYEE
STINJ
STINJ
7/22/09
.00
.00
.00
.00
.00
7/22/09
1
XXXXX6789 EMPLOYEE
VAC
VN120
7/22/09
.00
.00
8.00
.75
7.25
7/22/09
1
PAY
ACTUAL
EMPLOYEE
CODE
PAY CODE
DATE
HOURS
COMMENT
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - -- - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - XXXXX6789 EMPLOYEE
GENLV
EG
2/27/09 A +
8.00
EARN SICK LEAVE
XXXXX6789 EMPLOYEE
GENLV
G
2/27/09 T +
8.00
XXXXX6789 EMPLOYEE
GENLV
EG
3/31/09 A +
8.00
EARN SICK LEAVE
XXXXX6789 EMPLOYEE
GENLV
L1
4/5/09
T+
4.00
XXXXX6789 EMPLOYEE
GENLV
G
4/24/09 T +
8.00
XXXXX6789 EMPLOYEE
GENLV
EG
4/30/09 A+
8.00
EARN SICK LEAVE
XXXXX6789 EMPLOYEE
VAC
EV
4/30/09 A+
8.00
EARN VACATION ACCRUAL
XXXXX6789 EMPLOYEE
VAC
V
5/15/09 T +
.75
“T” = Taken
“A” = Accrued
Section IV-29
Revised 7/23/2015