DAP
VALENCIA COMMUNITY COLLEGE
Annual Department Action Plan (DAP)
This form provides a documentation template for annual Department Action Plans (DAPs) designed to assess unit outcomes that are designed to impact the
learning environment and improve the educational programs and processes of VCC. Initial information and projections describe the PLANNING PHASE of the
process. At the conclusion of the project/activity time frame initial information and projections will be updated by completing an EVALUATION PHASE
including modifications, outputs and outcomes. Both planning and evaluation information will be organized according to parallel criteria including: (1) a formal
goal statement, (2) outcome measures, (3) collaboration with stakeholders, (4) evaluation methods and (5) use of results for improvement of unit performance in
meeting established outcomes. The overall process will effectively review and document specific measures of educational effectiveness.
--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------UNIT: Student Affairs, Office for Students with Disabilities
STEWARD: Jill Szentmiklosi - Director, OSD
TITLE OF PLAN: Promoting Self-Determination Skills
SUPPORTED BY COLLEGE FUNDS (If applicable, please provide approved amount):
DATE: May 2007
CRITERIA
1. Goal-principal purpose and objectives
of plan
2. Outcome Measures-how plan will be
reviewed and measured outcomes
PLANNING PHASE
Initial Information and Projections
New students will receive an OSD student folder from
their advisor when they register with the Office. The
folder will be used throughout the student’s academic
career to hold Notice to Instructors and other
pertinent disability related information.
Folder will contain:
1. copies of documentation
2. advisor’s business card
3. access to online Student Handbook
4. US Department of Education Booklet with
reference to transition for students w/disabilities.
1. Students will have an understanding of the role and
responsibility of OSD and the role and responsibility of
the student.
2. Students will know what is expected of them and
what they are responsible for in regards to their
accommodations.
3. Students will come away from first meeting with
important resources in one place.
4. Students will request Notice to Instructors in timely
manner.
5. Students will follow-up with Advisor each term.
6. Students will participate in priority registration
EVALUATION PHASE
Modifications, Outputs, Outcomes
100% of new students enrolling with the Office for
Students with Disabilities receive a personalized
student folder which includes the predetermined
information.
Advisors qualitatively reported that they were able to
have more thorough conversations with students
about their responsibilities and felt it was beneficial
for students to walk away from their first
appointment with something concrete to reference,
versus a referral to the website.
3. Collaboration with
Stakeholders-individuals and groups
involved in the planning and
implementation
The OSD Team will collaborate on what information
should be covered with the student during the first
meeting and what should be included in the folder.
4. Evaluation-process employed to
evaluate effectiveness
New students’ appointments will be tracked and
Advisor notes will be reviewed to determine if there is
a decrease in misunderstandings by students about
their responsibilities based on current benchmarks.
5. Use of Results-how plan will/has
impacted learning environment of VCC
and improvement of the educational
programs and/or processes
Students who are more educated about their role and
responsibilities will be more likely to carry out their
disability business successfully allowing for the best
opportunity of success.
Page 2 of 2, 5/10/06
Through discussion at an OSD meeting department
staff collaborated to decide what information to
include in the folders and how to review the
information with the student.
Each advisor made sure that all documentation was
included in the folder.
Advisor notes did not reveal if implementation of
personalized folders did or did not lead to a decrease
in misunderstandings compared to current
benchmarks
This operational change will continue for the
foreseeable future. We will look for additional
resources to add to the folders and place more
emphasis on the importance of the folders when
working with students.