Joint Meeting of the Strategic Goal Teams
October 22, 2010
West Campus, Building 8, Special Events Center
11:30 – Noon
Registration and pick up box lunches, name tags and name tents
Noon – 12:10 p.m.
I. Welcome and Logistics
Ed Frame and Susan Kelley, CPC Co-chairs
12:10 – 1:40 p.m.
II. President’s Remarks and Discussion
President Sandy Shugart
1:40 – 2:10 p.m.
III. Goal Team Tables: Questions to Guide Data Analysis
All members are asked to read the 2008 Situational/Needs Analysis prior
to attending the October 22 meeting, and a paper copy will be at each table
for reference. It may be found on the web at:
http://valenciacc.edu/strategicplan/documents/StratPlanBOOKMARKED_
000.pdf
See the fourth tab on the left: Situational/Needs Analysis.
Discussion questions:
(Groups will record their comments on large format notepads.)
1. Are the eight questions posed in 2006-07 to guide our situational/needs
analysis the right questions to ask in 2010-11 as we plan for 2013 and
beyond? (Questions are on the last page of this agenda.)
2. Are there suggested edits or additional questions that should be
considered?
2:10 – 2:30 p.m.
BREAK
2:30 – 3:00 p.m.
IV. Plenary Session: Sharing of Insights and Questions
Each table group will report on suggested edits or additions to the
questions (adding only what is new from each table to avoid repetition and
make good use of time). Senior staff and College Planning Council will
finalize the list based on the ideas from the table groups. The list will be
used as the taxonomy for the new Situational/Needs Analysis to be written
in 2011-12.
3:00 – 4:00 p.m.
V. Goal Team Organizational Meetings
A convener will coordinate each goal team’s discussion. Teams may opt to
meet by objectives, if desired, since each goal team is large enough to
encompass multiple tables. Individuals may switch tables in order to form
objective-based table groupings or the goal team may opt to meet as one
large group, as the group desires.
The goals and objectives may be found on page two of the PDF at:
http://valenciacc.edu/strategicplan/documents/StrategicPlanBrochure.pdf
1. Review the Goal Team Charge (5 minutes)
2. Review/Edit Principles to Guide Goal Team Work (10 minutes)
3. Briefly Review the 2009-10 Goal Team Report Summary for the team’s
specific goal, including baseline data named (20 minutes)
4. Determine who will pursue gathering any missing baseline data by
November 12, 2010 (5 minutes)
5. Discuss next meeting dates/times (5 minutes) (Note that we anticipate
that Weave Online goal reports can be reviewed at the next team meeting.)
6. Name Convener(s) for the next team meeting. (5 minutes) (May meet as
one large goal team, or break into sub-teams by objectives, naming a
convener for each objective-based team.)
4:00 – 4:15 p.m.
VI. Next Steps and Closing Comments
1. Finalize principles to guide the work. Review and seek consensus on
any changes suggested by the teams.
2. Announce the Conveners selected. Conveners will be assisted in
arranging the next meeting, securing rooms, and distributing information
to the teams.
3. Suggestions regarding the questions for use in the taxonomy for the
Situational/Needs Analysis will be shared with Senior Staff and the
College Planning Council, with final recommendations submitted to the
President and shared with all members of the goal teams.
4:15 p.m.
VII. Adjourn
PURPOSE OF THIS MEETING:
As provided in the charge to the Goal Teams from the College Planning Council By December 17, 2010, each team will:
 Develop principles to guide the work of the goal teams.
 Review and discuss the goal assigned to the team and its place within the strategic plan.
 Review the baseline and target measures established for the goal by the 2009-10 goal
teams, and determine a means of obtaining the baseline data no later than February 4,
2011.
 Review the list of departmental objectives entered into the college’s Weave Online
system that relate to the team’s goal, providing an overview of some of the work
underway to advance the goal.
 Review and discuss the eight questions used by the college to develop the
situational/needs analysis for the 2008-13 plan. Consider whether these are still the right
questions to ask as we review data about our internal and external environment. Make
any recommendations the team may have regarding changes to these questions.
 Suggest any strategic issues that should be considered by the college related to this goal.
Excerpt from the 2008-13 Strategic Plan: The Eight Questions in Valencia’s Taxonomy
Methodology
Development of a Taxonomy
During August – October 2006, a Task Force developed a taxonomy for use in gathering and analyzing
data. This was a means of focusing on data that address the most pressing questions being asked as the
College launched its strategic planning effort. The taxonomy, consisting of eight questions (four external
and four internal) was shared with and approved by the College Planning Council, the Senior Executive
Staff, and the College Planning Committee. The Task Force also reviewed the data through the lens of a
more traditional taxonomy: Societal/Cultural, Political/Legal, Competition, Technology, and Economic.
The narrative Situational/Needs Analysis is organized and presented in terms of the eight questions
that comprise Valencia’s taxonomy.
External Question #1: What are the potential changes to our community and its needs between 2003 and
2013? What are the most significant changes that will impact the programs and services Valencia delivers
to the community to meet those needs?
External Question #2: How might our relationships with community partners support, enhance,
and detract from our ability to meet needs arising from community changes?
External Question #3: Who are our current competitors and how might they change by 2013?
What are our competitors’ targeted populations and programs, who are their successful recruits,
and what is the volume of the enrollment?
External Question #4: What is our current and projected public policy environment, our strategy
for navigating that environment, and the results we wish to achieve in garnering resources to serve
our employees, clients, and students?
Internal Question #1: How does Valencia invite or restrict access to higher education?
Internal Question #2: What are the perceptions of students (current and prospective) about access
to the college and their experiences in attending Valencia?
Internal Question #3: How do the experiences and characteristics of successful and unsuccessful
students differ, beginning with their initial contact with Valencia?
To what extent can we demonstrate “value added” and what measures of learning are available to
us?
Internal Question #4: How do our fiscal, facility, technological, student affairs and human
resources capabilities, policies and strategies support and/or hinder students in meeting their
learning goals?