DRAFT
(In the style of the College Planning Council, agendas are planned with estimates of the time needed for each item. These estimates are simply that: estimates. They may be reduced or exceeded as the task force members may wish, to ensure full discussion and flow of the meeting. If the Task Force meets the time estimates below, the meeting will last 2 hours and 30 minutes, with a 15-minute break, enabling us to adjourn at 4:30 p.m.)
Susan Kelley and Fitzroy Farquharson will serve as facilitators for this meeting.
GOALS FOR THIS MEETING :
To review and suggest edits to the draft narrative of the Situational
Analysis submitted by the writing team.
To evaluate our work, using a set of questions developed by the
Evaluation Task Force.
The draft agenda is structured to achieve those goals.
1.
Introductions
(Estimated time - 5 minutes)
2.
Action on the Task Force Minutes of November 30
(Estimated time – 5 minutes)
(These minutes will be sent via separate email as Attachment A.)
3.
Review of the Situational Analysis Narrative Draft
(Estimated time – 80 minutes)
(See Attachment B)
Based on the key points reviewed at the November 30 meeting, the writing team has drafted the narrative situational analysis, organized under the eight questions that formed the taxonomy.

The Task Force will review and comment on the narrative. Note that it would be ideal if the group discussion could focus on content, rather than comments on minor edits or style issues, which are welcomed in written form. (Just make notes and give your suggested edits to Susan
Kelley for the writing team’s consideration.)
For any data that you reviewed that are included in the narrative, please confirm that the data are accurate.
If you reviewed data that you feel should be included in the narrative, but are not here, please be prepared to suggest additions, taking into account the need to control length of the document.
For all eight questions, consider whether the narrative tells the story that the data revealed, and whether we have posed appropriate questions at the end of each section to spark further discussion at the
College.
Ten minutes for each of the eight questions has been built into the agenda.
BREAK – 15 minutes
4.
Evaluation of the Task Force’s Work
(Estimated time – 40 minutes)
(See Attachment C)
The Task Force members will discuss the evaluation questions provided by the Evaluation Task Force, and a written report will be prepared by the co-conveners to be submitted to the Evaluation Task
Force and the College Planning Council.
5.
Next Steps
(Estimated time: 5 minutes)
The writing team will make final edits to the narrative situational analysis based on the discussion at this meeting. The narrative will then be shared with the College Planning Council, other groups internally and externally, and the college as a whole. Discussion sessions will be scheduled with the help of the Communications Task
Force, and comments will be invited. Comments will be collected and
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shared. The writing team will be asked to finalize the document at the end of February after all feedback has been received.
The Task Force has concluded its work with this meeting. Everyone’s effort has been greatly appreciated. We have provided a solid foundation for the College’s consideration of its future.
6. Adjourn
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