Big Meeting Agenda – March 19, 2010
Special Events Center, West Campus (Building 8)
Goals for the 2010 Big Meeting:
1. To develop a deeper understanding of the Strategic Issues that the Strategic Plan is
designed to overcome and to add any issues that have emerged since 2008 that must be
resolved if we are to realize our mission.
2. To deepen our understanding of the working theory underlying each of the goals, as
expressed in the President’s essays.
3. To develop a comprehensive view of the array of strategic initiatives underway to
advance the four strategic goals and the related objectives.
4. To name and explore critical questions or issues that emerged from a review of our
situation and the work underway. (For example, how do we balance quality and growth?
Is it possible to close achievement gaps?)
5. To consider any proposed changes to the goals or objectives statements based on
changes in our environment and/or our capacity to execute planned work.
6. To agree upon the means that we will use to measure and understand progress toward
the strategic goals and objectives and to project the amount of progress that we wish to
see ultimately, and in the short-term by 2013.
Prior to the meeting, all participants will be expected to review the reading materials
referenced in the attached agenda.
With an exception, noted below, all reading materials will be made available by the end
of the day on Monday, March 15, at:
http://www.valenciacc.edu/strategicplan/big_2009.cfm
The exception is the 2008-13 Strategic Plan, which includes the Situational/Needs
Analysis, list of Strategic Issues, and Goals and Objectives. The plan may be accessed at:
http://valenciacc.edu/strategicplan/documents/StratPlanBOOKMARKED_000.pdf
The Situational/Needs Analysis is the fourth bookmark. The list of Strategic Issues
established in 2008 is the sixth bookmark, and the goals and objectives are the seventh
bookmark.
Big Meeting Agenda – March 19, 2010
Time
Activity
8:30 –
9:00 a.m.
Continental Breakfast and Registration
9:00 –
9:10 a.m.
Name tags and tents will show table assignments for different
portions of the day, using color coding.
Please start the day at the first table, which is noted in red on
your name tag.
Welcome and Overview of the Day
Amy Bosley and Susan Kelley,
College Planning Council Co-chairs.
9:10 –
9:30 a.m.
What Has Changed Since 2008?
President Sanford Shugart
9:30 –
10:00 a.m.
Foundational Discussion: Strategic Issues
Each table is assigned one strategic issue for a foundational
discussion. (Participants will receive this information via
email in advance of the meeting.) The group will select a
facilitator. A recorder has been pre-assigned.
Participants are asked to contribute to the rest of the day’s
conversation, where appropriate, from the perspective of their
table’s strategic issue. Because the goals and objectives are
designed to help resolve the strategic issues, the discussion of
the goals will refer to the strategic issues.
10:00 –
10:20 a.m.
Related Reading
Overview of Recommendations from Goal Teams 1 and 2
Joe Lynn Look and John Niss, reporters from these two goal
teams, will share a Powerpoint overview of recommendations
on outcomes, targets, measures, and issues raised by these
two teams.
Situational/Needs
Analysis from 2008
(see web address on
previous page)
Each participant
should take special
care to read the Goal
Team comments on
the issue assigned to
his or her table for
discussion. (See web
address on previous
page.)
The recommendations
on outcomes and
measures from Goal
Teams 1 and 2, Dr.
Shugart’s Goal
Essays, and the reports
from WeaveOnline
related to Goals 1 and
2.
(See web address on
previous page.)
Time
10:25 –
10:40 a.m.
Activity
BREAK (15 minutes) A snack will be provided.
Move to New Table Groupings for Goals 1 and 2
Discussion. Table assignments are in blue on name tags and
tents.
Related Reading
10:40 –
11:30 a.m.
Small Group Discussion – Combined Goals 1 and 2
The issues and
initiatives reports and
the recommendations
from Goal Teams 1
and 2, Dr. Shugart’s
Goal Essays, and the
reports from
WeaveOnline related
to Goals 1 and 2. (See
web address on page
one.)
Each table will select a facilitator. A recorder has been preassigned. The groups will review and discuss the
recommendations from the goal teams on the targets and
measures for one of the 10 objectives for these two goals.
Tables are asked to focus on a specific assigned objective
first, and as time allows may choose to discuss other
objectives within these goals.
What questions or concerns do we have about the targets and
the measures? What comments or suggestions do the groups
have to offer about the recommendations from Goal Teams 1
and 2? What challenges do we face or opportunities do we
have as we attempt to move toward achieving these goals and
objectives?
11:30 –
12:30 p.m.
Roving reporters – Ten people will listen in on the
discussions of two tables each as these discussions take place,
listening for key comments (points of agreement and/or
concerns/issues) to kick off the plenary discussion that will
follow.
Plenary Discussion – Goals 1 and 2
- Where Do We Want Goals 1 and 2 to Take Us
Ultimately and by 2013?
- How Will We Know We Are Making Progress?
- What Challenges/Opportunities Might Accelerate or
Delay Progress?
Roving reporters will take the lead in making a brief report on
what they heard emerging for each objective, with the room
invited to chime in succinctly to add anything missing. A
recorder in the front of the room will capture these comments
in Word, which will be displayed on the screens. The hour
will end with 20 minutes of discussion of goals 1 and 2,
seeking consensus and agreeing on issues to be
explored/resolved and/or conversations to be held.
Time
12:30 p.m.
Activity
Related Reading
LUNCH BREAK
.
The lastm
change of tables takes place, moving to a lunch
group that
. will also serve as the afternoon table discussion
group. This is the “Orange group” on name tags. Box lunches
are provided.
1:15 – 1:35 Overview of Recommendations from Goal Teams 3 and 4
p
Michael .Bosley and Patti Smith, reporters from these two
goal teams,
m will share a Powerpoint presentation of the
recommendations
on outcomes, targets, measures, and issues
.
raised by these two teams.
1:35 – 2:15 Small Group Discussion – Goals 3 and 4
p
Each table
. will select a facilitator. A recorder has been preassigned.mThe groups will review and discuss the
recommendations
from the goal teams on the targets and
.
measures for one of the seven objectives for these two goals.
Tables are asked to focus on a specific assigned objective
first, and as time allows may choose to discuss other
objectives within these goals.
What questions or concerns do we have about the targets and
the measures? What comments or suggestions do the groups
have to offer about the recommendations from Goal Teams 3
and 4? What challenges do we face or opportunities do we
have as we attempt to move toward achieving these goals and
objectives?
Roving reporters – Reporters will listen in on the discussions
of the tables, listening for key comments (points of agreement
and/or concerns/issues) to kick off the plenary discussion that
will follow.
The recommendations
on outcomes and
measures from Goal
Teams 3 and 4, Dr.
Shugart’s Goal
Essays, and the reports
from WeaveOnline
related to Goals 3 and
4. (See web address on
previous page.)
The issues and
initiatives reports and
the recommendations
from Goal Teams 3
and 4, Dr. Shugart’s
Goal Essays, and the
reports from
WeaveOnline related
to goals 3 and 4. (See
web address on page
one.)
Time
Activity
2:15 – 3:00 Plenary Discussion – Goals 3 and 4
p
Where Do
. We Want Goals 3 and 4 to Take Us Ultimately
and by 2013?
m
.
How Will We Know We Are Making Progress?
Reading Material
What Challenges/Opportunities Might Accelerate or
Delay Progress?
Roving reporters will take the lead in making a brief report on
what they heard emerging for each objective of goals 3 and 4,
with the room invited to chime in succinctly to add anything
missing. A recorder in the front of the room will capture these
comments in Word, which will be displayed on the screens.
The hour will end with 20 minutes of discussion of goals 3
and 4, seeking consensus and agreeing on issues to be
explored/resolved and/or conversations to be held.
3:00 –
3:15 p.m.
3:15 –
3:45 p.m.
BREAK – refreshments will be provided
Plenary Session
Review/name the issues surfaced throughout the day that
require further exploration, and discuss briefly to clarify.
Review areas of agreement, issues that have surfaced,
conversations to be held, and any specific actions or concerns
that the group wishes to refer to goal teams, senior leaders, or
to those undertaking the various initiatives under each goal.
3:45 p.m.
Closing Comments from Dr. Shugart
Review of Next Steps – Amy Bosley and Susan Kelley
Each participant
should have reviewed
the “Issues Bin” that
includes issues
identified by the Goal
Teams, to which Big
Meeting participants
may add. This is on
pages 3- 4 of the
document entitled
“Strategic Issues
Reports Merged”
found on the Big
Meeting web site.