NORTH COUNTY EDUCATIONAL PURCHASING CONSORTIUM
MiraCosta Community College District
One Barnard Dr.
Oceanside, CA 92056
Phone: 760-795-6755
Fax: 760-795-6795
AMENDMENT #3
1. Bid Sheets:
Please see the attached updated Bid Sheets. These sheets include additional items not included on previous
sheets and new sections.
2. Questions:
a. Question: You are requesting Material Safety Data Sheets. What exactly is this? Are these Declarations of
Conformity? Or UL’s?
Answer:
That clause is standard to General Terms and Conditions that is necessary when chemicals are
involved. These sheets are not required for the AV Supplies & Equipment Bid.
b. Question: We contacted Extron regarding their products included on the bid. They came across a part
number (PN) they are not able to identify on Page 45, Line Item #111 and 112, PN: 70-101-13 is listed twice
with two different descriptions. According to the folks at Extron, Item 70-101-13 matches the VGA APP
“black” description. Which Extron S AAP black part number on both line items should we bid?
Answer:
c.
Please see the revised bid sheets for corrected information.
Question: We contracted Extron regarding their products included on the bid. Also on page 44, Line Item
#89, PN: 60-1275-01 Extron HAE 100 HDMI Audio de-embedder, Extron says the part number should be 601075-01. Is the correct part number to bid 60-1075-01?
Answer:
Please see the revised bid sheets for corrected information.
d. Question: I read the amendments but don’t see any place mentioning anything about substitutions, can you
please let me know if the dealers are allowed to quote a compatible item. There are cases where the dealers
may not carry the item listed or they feel the substitute item is a better product or comes with a longer
warranty period.
Answer:
This is addressed in the Information for Bidders Section 2 Item c. The use of the name of a
manufacturer, or any special brand or make, in describing any item in the Contract Documents does not
restrict bidders to that manufacturer or specific article. An equal of the named product will always be given
due consideration.
e. Confirming that we can offer a discount off list for our entire catalog in addition to the specific line items listed.
Answer:
There is a change as part of this amendment regarding the percentage off request that we are
asking for. There are now two sections for offering percentage discounts. The first will be a competitively
awarded section of items that are percentage off specific manufacturers as listed on the bid. The second
section will include what each reseller is offering for percentage off catalog for items not awarded on the bid.
This section may be utilized by districts when their needs are below the current bid limit.
3. Additional Special Provisions Not Previously Included:
18. WARRANTY SERVICE: On separate company letterhead, indicate your company’s warranty procedure
(even if it’s that you support manufacturer warranty), contact telephone number and contact person’s name.
Describe in detail the method to be used, on-site repair or pick-up. Carry-in warranty repair is not acceptable.
Contact for service both in and out of warranty shall be the representative of the company providing the products
to the Consortium members. (Warranty instructions must be returned with bid, or bid may be rejected.) If your
company extends warranty beyond manufacturer warranty, please state details.
19. DISCONTINUED AWARDED LINE ITEMS(S): Awarded bidders are required to immediately notify the bid
administrator of manufacturer’s discontinued awarded line item(s). Official notification must be in written format
via USPS, fax, or e-mail referencing the bid number and line item number with WRITTEN PROOF FROM THE
MANUFACTURER OF THE DISCONTINUANCE.
20. BUNDLED TRAINING: Districts that are purchasing ENO and SmartTechnologies products bundled with
training (line items 62, 63, 67, 169, 170, 172, 174, 176, 178) must schedule training with awarded Bid Vendor
within thirty (30) days of order placement and must complete training within ninety (90) days from date of product
receipt.
4. Clarifications:
a. This is a reiteration of the delivery requirements. In previous bids there was a thirty (30) day delivery time,
please note, that this bid has a fifteen (15) day delivery time unless different arrangements are agreed upon
by the ordering district.
b. Please note that there was a typo listed on the Bid Opportunities Website listing the time of the bid opening at
1:00 PM on May 30, 2013. The actual time of the bid opening is as listed in the Notice to Bidders at 2:00 PM
on May 30, 2013.
5. Percentage Off Requirements:
Originally it was only being requested to have percentage off of catalog. Due to suggestions from districts there
will now be an award by listed manufactures for a percentage off of catalog. This award will be based upon the
largest percentage award and will follow all other terms and conditions included in the bid documents in the event
there is a tie.
A percentage off catalog for a company’s catalog is still being requested for districts as a third option.