Budget and Allocations Committee Meeting
September 6th, 2013
Senate Chambers 1:00 PM
Chairman: Sen. Fransua Estrada
I.
Call To Order
Meeting is called to order at 1:03pm.
A) Roll Call – Sen. Collin Waychoff
Quorum is established with 7 voting members
II.
Approval of the Minutes
A) 07/15/13
Motion from Sen. Waychoff to approve minutes from July 15, 2013. Second. No objections. Moved.
III.
Approval of Agenda
A) 09/06/13
Motion from Sen. Waychoff to add Encumbrance Bill before Executive Branch Office Build Out. Second.
No objections. Moved.
Motion from Sen. Waychoff to add Club Alliance Special Request after Osprey Productions. Second. No
objections. Moved.
Motion from Sen. Wolf to approve agenda as amended. Second. No objections. Moved.
B) Chairman Report and Remarks
Sen. Estrada – Welcome back. You will see we have a lengthy meeting today; 8 requests, for 9 in total. It
was a little confusing on the expenses over the fiscal year on the spreadsheet you have in front of you on
the agenda but I’ll clarify that for you right now. Currently we have $49,012.48 in special requests. We do
have an extra $200,000 in our fund balance. We would be required to have a 2/3 votes for passing instead
majority (which is used for special requests) to actually use that money. Personally I think that’s a better
way to dealing with it, since we’ve gone through so much already. A 2/3 vote essentially proves that the
committee actually approves of the request instead of a simple majority. For next time I’ll clarify it so it’ll
be less confusing. Also, another reminder: Osprey Voice is due today at 5:00. Make sure that’s time
stamped and delivered to rotunda. If you don’t turn that in that’s 1 point you guys are given.
C) Treasurer’s Report
Treasurer Turner – Good afternoon. As part of my new duties as treasurer I’m required to report to you
guys any transfer I approve or oversee that are going on. There have been 5 transfers. I’ll go through
index, what line they came out of, what line they went into, the amount, and what they went towards. If
you have any questions, I have some information available but you can also email me or come see me in
my office for more details. The first transfer I approved was for Club Alliance, which is a centralized
index. They took money out student assistant director line and put it into their Director line in the amount
of $262.32 to cover the director working 40 hours a week for 2 weeks when the assistant director was
absent. The second transfer I approved was from the Student Union. They wanted to take money out of
their Repair & Maintenance line and put it into their Telephone in the amount of $479 to cover the
addition of a new phone line. The Executive branch transferred money into Osprey Productions via a
centralized budget transfer form. They took it out of their OPS executive wages and transferred it into 3
lines within Osprey Productions: the student assistant director line, the graphics program assistant line,
and the office program assistant line, in the amount of $6,640 to cover the increased level of programing.
Those wages were split out, and I can give you specific amounts if you’d like. The executive branch
transferred money to Club Alliance from their OPS wages again, this time to the Student Director in the
amount of $1,660 to again cover for an increase level of programming that the Club Alliance director
thought was necessary for his agency. The fifth and final one I will be reporting was just approved this
week, transferring money out of the LGBT Resource Center’s advertising line into their food line in the
amount of $28.86. If you have any questions about transfers in particular you may ask them now, and I
know Fransua mentioned the 2/3 ballot vote, I also mentioned it for transfers.
D) Business Manager’s Report
Business Manager, Angela Rivera – Hi welcome to fall. I just want to give you guy a heads up on the 2
executive branch requests, that are going to be the Student Union fund balance request, if you remember
from last year that we did approve for a student fund balance request. It is part of our A&S fee that we
collect $4.24, if you look at your budget book on the summary page, per credit hour that we collect; it’s to
fund primarily the construction being done on the building, it can be used for repairs and maintenance,
and utilities for the student union. The recommendation has to be made between myself and the treasurer
and the B&A chair. Those 2 requests are going to be recommended not to come out your special request
but to come out of the student union fund balance request.
Sen. Caudio – Is it already saying it’s coming out of the Student Union fund balance?
Business Manager Rivera – The 193 is if the other 2 are taken out of the fund balance. The 152 is if we
use it out of the special request. You guys would motion for it to come out of the student union fund
balance request.
E) Guest Speakers
B) Karly Hirst – UNF Dance Marathon
Sen. Estrada – She’s going to talk about her experience with a trip that we funded for her to go to Utah for
Dance Marathon.
Karly Hirst – My name is Karly and like Fransua already said you guys helped fund for a trip to Salt Lake
City, where the Children’s Miracle Network is, for a leadership conference this summer. You provided
$500 for plane ticket, partially, and that went towards the travel expense and Children’s Miracle Network
of Jacksonville funded the remainder of the trip. So just a few things that really benefited our program at
UNF that I took away from the experience. We’re starting a new program of mini dance marathons that
go out into the community with local high schools and have mini Dance Marathons with them to give
them the experience to work with UNF students and to have an advisor come and plan a portion of ours
with us. We’re trying to promote UNF to do that and give them that experience and letting them work
with us to see our program. We were able to learn the best practices and good strategies of getting that
program started. Another thing we’re really expanding on this year is sponsorships and partnerships, they
had specific speakers on that. They taught us about approaching business and how to appeal to them
because we are from UNF and it’s a different audience than from what they’re used to. It’s a new idea to
have partnerships with business instead of just sponsorships. The last important thing that I learned, was
the dancer fundraising, which we raise money for Children’s Miracle Network and all the money we raise
stays here in Jacksonville. The basis of our money is raised by our participants. Last year we raised
$32,000 without sponsors. All of that money was either raised through events or dancer fundraising,
that’s a big aspect of our program and it’s something we could improve on. What I took away definitely
will benefit our program. Something that we’re putting together is a 5-year strategic plan. We are making
one for Dance Marathon that aligns with UNF’s 5-year strategic plan. Our first step was making our own
mission statements. Something that we’re still working on but we’ve come up with goals that we think
match with what UNF wants to see out of their students and match up with the programs here. It’s
something that our regional manager read, edited and approved for us. Few pictures: so you can see
specifically. We’re Children’s Miracle Network, so this is one of our miracle children, her name is Bailey.
Throughout the conference, families told their stories. Bailey is a cancer warrior she’s still fighting. I was
cool all weekend long to meet families from all over the nation that are funded by Children’s Miracle
Network. Each year Children’s Miracle Network chooses a champion. This year, Jack & Luke Edwards
were the champions of Florida and they’re from our area. They got to go to the conference as part of
Dance Marathon to represent the state of Florida in a DC conference in back in October. If you ever come
to a Dance Marathon you may have met them. We also get a lot of local kids from our area. This is a
picture of them in headquarters. Something we implanted with our program is the think tank, which is
Children’s Miracle Network innovations team; as you can see they just had posters all over the room
where they brainstorm different campaign ideas they have. We implanted our program to implant ideas
out there. One great aspect of the conference was networking in general to people at Dance Marathon as
an example. What’s unique was all the Florida schools, UF, Florida State, Florida Atlantic, Florida
International, UM and UNF, and UCF all went out to dinner and had meetings together. We all attend
each other’s events. We’re going to continue to form that relationship with other schools in Florida. We
actually got to go see the CEO of Children’s Miracle Network and meet him and have meetings, one-onone talks with him, about how to expand Dance Marathon. Last year, we raised a total of $11.8 million,
and it was one of Children’s Miracle Network’s biggest marathons. He is very supportive of Dance
Marathon and appreciates the support from all the universities. Just to close out, I got a letter for you guys
from Children’s Miracle Network on behalf of the children in the Jacksonville office thanking you for
funding me.
F) Account Totals
2013-2014 Fiscal Year
Now
Special Requests
Travel Requests
Salary Reserves
$249,012.48**
$28,522
$43,686.05
$25,022
$43,686.05
$193,012.48**
After
(152,137.77)
G) Old Business
H)
I)
J)
K)
New Business
Transfers
Salary Reserve Requests
Travel Requests
a. The President’s Interfaith and Community Service Campus Challenge – Sen. Waychoff
Sen. Waychoff – This is Clare Stern and she is requesting $500 for the Presidents Interfaith and
Community Service Challenge
Clare Stern – The Interfaith Challenge in DC held this year is a bunch of colleges coming together to talk
about successes & failures of interfaith work that have happened on campus of colleges and communities
throughout the US. By going to this conference I am better able to gather information to bring back to
UNF. This conference will help us to take on big projects this year, such as collaborations with ReThread, a center to help women who are coming out of human trafficking. We will have more resources
from this conference; a more unified student body makes the community itself more aware of student
trafficking.
Motion from Sen. Waychoff to approve request for full $500. Second. No objections. Roll call vote.
Motion passes 7-0-0.
b. The President’s Interfaith and Community Service Campus Challenge – Sen. Waychoff
Sen. Waychoff – This is Emily Schroder, she is also going to the executive conference with the
Presidents Interfaith Service Challenge, which is in Washington, D.C. at Georgetown University.
This request is for the identical amount of $500.
Emily Schroder – Hi everyone. I’m hoping to attend the same conference as Clare, who just
presented. It is the president’s challenge and a national gathering. I have a video on here of a clip
of the president speaking of what that challenge is. The President’s challenge is basically a
challenge for all colleges & universities, for administrators, professionals, students, to work
together for a similar cause, for religious & nonreligious to come together and make a difference.
This year’s campaign is against human trafficking. A lot of people aren’t aware it’s a huge issue
in the US and not just oversees. We’re showing a documentary next week: CNN’s Selling the
Girl Next Door. We’ll be working with Retread, an organization in Jacksonville that helps women
come out of trafficking and reintegrate them into society. We’ll be working with them and doing
service projects with them, clean the warehouses in preparation of opening; collaborating with the
UNF club interfaith center and religions clubs to work better together. It’s for anyone interested,
we want to get as many participants as possible. We have guest speakers who are survivors of
human trafficking come and speak to students about the issue and to help them avoid trafficking
themselves. It’s to make the community a better place. The conference is September 24-28 at
Georgetown University in DC. The President may even be there as well. You should send me
because I came to UNF completely new to campus and new to Jacksonville, new to everything in
general, which I’m sure some of you have felt how small you feel and how out of place. One
place I found community was the interfaith center. I felt welcomed, and it was a space where I
could be involved in my campus. I want to make a difference in the community and possibly
make a global difference. It’s a niche where I could become proud to be an osprey, where I know
I’m doing something with fellow students. One reason for this is because I want to give back to
UNF. What I’ve received from the school, got community, great education, made connections for
business and friendships that I wouldn’t have ever gotten to receive anywhere else; I want to
become a resource for UNF and other students in this situation. I can hear other students’ stories
from across the nation and bring that back here and implement them into our campus. I want to
gain publicity for UNF; I want to show people what we’ve done right that have helped put us on
the map to get a full experience of the university. So these are the costs: plane tickets about $350;
our room about $150; the conference is free to attend; personal financing; transportation; food; all
the extras. Thank you for your attention.
Motion from Sen. Jones to approve the request for the amount of $500. Second. No objections.
Roll call vote.
Motion passes 7-0-0.
c. UNF Sigma Alpha Pi – Sen. Ramirez
Sen. Ramirez – Good afternoon. I’m here to introduce Luanne Evans, a membership outreach
coordinator of Sigma Alpha Pi. The request is for $2,500 to travel to Atlanta for a leadership
conference. It’s a national honors society in its 5th year on campus.
Luanne Evans – Hi, I’m the membership outreach coordinator for the national society of
leadership and success on campus. Our national office is in New Jersey, and it oversees many
campus organizations. Our mission is to make better leaders for the future for everybody. It’s an
all-inclusive group, so we’re open to every UNF student, and we try to get to every UNF student.
Membership is currently 2,500; we have 8 executive board members and we are involved in all
the organizations that club alliance has coming up. We went to WOW, participated in freshman
orientation tabling, and have signed up for club fest. We’re trying to get our name out there
because leadership is very important. This trip: the executive board was invited to go to a national
trip in New Jersey, which are only 8 members out all the membership on campus. The conference
is going to have speakers, people presenting on how to be an effective leader and they’re hoping
to bring that information back to UNF and impact the club and all of UNF students with this
information on how to become better leaders, not only in school but in life. Once you leave here
you still need leaders and we want to help you become those. We will have the executive board
will meet when they get back to discuss how to implement and get everyone involved.
Sen. Caudio – How long have you known about this conference?
Luanne Evans – Since the end of June. We had an executive board meeting and our advisor
brought it to our attention. Which is why we didn’t have enough time to fundraise.
Sen. Caudio – Why did you choose flying as your form of transportation?
Luanne Evans – We discussed many different ways to get there; we got quotes from rental
companies for a van or something of that effect. Our advisor at the time was going to be
attending; she had some physical disabilities that prevented her from being able to ride in a van
for 6 hours. We decided to all go with her and travel together and get there together.
Sen. Caudio – Is your advisor still going?
Luanne Evans – Right now she is not going. She has to have surgery. Only the executive board is
going.
Sen. Caudio – Are we allowed to change the request or is it solid?
Treasurer Turner – You can amend it as you see fit.
Sen. Waychoff – Is it possible to table the request in time?
Business Manager Rivera – It is not possible, as it’s only 3 days prior.
No motion is heard. The request is denied.
L) Special Requests
a. Encumbrance Bill
This is pretty self explanatory. People make purchases and they don’t get them in time. Lets say
they buy a laptop – we don’t pay it until we receive it. They don’t receive it until after the fiscal
year ended so we have to pay it with the new fiscal year’s funds. Since it was ordered last year,
we need to use last year’s fiscal year’s funds.
Motion from Sen. Caudio to pass the Encumbrance Bill. Second. No objections. Roll call vote.
Passes7-0-0.
b. Executive Branch – (office build out) – Sen. Waychoff
Sen. Waychoff – This week’s special request is for the build out in room 3307, which is the doorless workspace. The request is for $1574.71.
President Fassi – Afternoon everyone. As Chairman Estrada said this isn’t a build out for myself.
Currently the SG advisor Vicki Shore is located in a mailroom right in front of the legislative
cabinet office. If you take a look at the screen you’ll see the printer where the space is located.
There’s no door there; that space is intended for mail; whether it’s for mail for senators or not. It
currently is not being used in its original intent. Since I’ve been in SG we’ve constantly been
discussing on building out that space and making an office for that advisor. In the last fiscal year
as Angela Rivera stated, every year students pay $4.24 in Student fees. With the money not spent
out of last year’s revenue, we have around $3,000 in the Student Union fund balance. This is
making it so that the advisor overseeing this will have an office there for students she is
overseeing. In previous years we’ve had the student government advisor separate. This will make
communication constantly flow between everyone. Again, seeing as the money is in the SU fund
balance it makes a lot of sense to move forward on this budget now as we’ve been pushing it off
for the past 3 years.
Sen. Caudio – Is this a new position? Where was she before that?
President Fassi – Katie Delaney was the advisor up until a few weeks ago, when she relocated to
Parents and Family Programming. Now Ms. Vicki Shore is taking her place for advisor for
students. Her office is located on this side of the building and the intent for that mailroom for the
past couple of years has been to fill it out so we wouldn’t make a significant hole.
Sen. Jones – What are the plans for that office right now?
President Fassi – The large office is going to be made into a conference room for the students
who work up here. The room next door will be a senate workroom where 2 computers will be
working. The office that Katie was located in will be a judicial courtroom and senators will work
in the room next door.
Sen. Caudio – Do you expect it to be used a lot?
President Fassi- I would hope it to be used a lot.
Treasurer Turner – I have an amendment recommendation: there is a fee that is for $190 for a
programing fee. Which brings the new request amount for this bill up to $16,064.71
Motion from Sen. Caudio to change request to reflect the new amount. Second. No objections.
Moved.
Motion from Sen. Caudio to have this request come out of the Student Union fund balance.
Second. No objections. Moved.
Motion from Sen. Waychoff to approve the request for the amount of $16,064.71. Second. No
objections. No discussion. Roll call vote. Passes 7-0-0.
c. Executive Branch – Military and Veteran’s Resource Center – Sen. Waychoff
Sen. Waychoff – This request is for a UNF military & veterans memorial. America’s veterans
today have fought hard to preserve the red white and blue. This memorial is a long overdue
symbol of appreciation to our service. In fact military service is a campus tradition, dating back to
the early years of this university. We need to bring our heroes into the spotlight. Many don’t
know about our military veterans on campus. The veterans are allowed little blue “v” on their
Osprey1Card to symbolize their service. Is this all we’re going to do for these women and men so
we can live the American dream? So we can pursue happiness? So we can go to this great school?
This will barely scratch the surface of what we need to do.
President Fassi – In the spring around February, Vice President Dr. Gonzalez was discussing
with the director of MVRC about erecting a military veterans memorial for those who have
served who are students, members, faculty, any UNF affiliated individual who has served will be
commemorated. The UNF arts committee approved this unanimously. Students of the SAC
committee and the entire senate passed a bill endorsing the project itself. Ray Whitstorm, myself,
and Dr. Gonzalez have constantly been reaching out to architects and construction firms to make
this reality. UNF has the second largest military ratio in the state, after UWF who is in the process
of building their memorial. We have been ranked in 4 consecutive years as one of the top
military-friendly schools. We currently have 1000 veterans attending UNF. Really the objective is
to make a space on campus for programming opportunities for the MVRC. Annual events will be
able to bring in congressmen and veterans who have attributed to whatever branch. We’re
currently working with architects Dacher & Hirst, who are providing us 3 preliminary sketches by
the end of next week. We are getting a free cost estimate for the project itself and $4,000 off.
What you have in front of you is a union fund balance request for a start up budget for this
project. This can either pay for the construction firm, the architect, the materials for this
memorial, etc. These are some examples of memorials across the country: University of Virginia,
University of Florida; these are concepts of what it would potentially look like. The memorial
will be located, set aside and approved by arts committee, right behind the Student Union
between the College of Education & the Coxwell Amphitheater right on the walkway towards lot
14 which has a lot of foot traffic already. The start-up budget, if approved, makes it so this project
can move forward. Once we are done with this request we will be asking to for donations for the
remainder of this project. If approved, Dr. Gonzalez intends to go to alumni services, and to make
this the class project of 2013-2014, so alumni and anyone in Jacksonville can donate. The Gandhi
and Martin Luther King statues were fundraised and able to be placed out in the peace plaza. We
intend to have a similar process in moving forward with this. However much money we get
donated, however, is how large the scope of the project can be. Whether a kiosk is physically
located there, or it’s a simple generic version where there’s a wall with the 5 flags in the
background and potentially having students faculty alumni purchasing pavers for revenue flowing
in.
Treasurer Turner – I think it’s a great cause. One thing I believed not mentioned is that of the
UNF staff, students, and faculty, 6.3% of all those groups collectively are veterans or active duty
personnel. They’re the reason to enjoy the freedoms this country has and the reason this operates.
It’s a great cause and I love the way we’re funding it. It lays the foundation to ensure this project
will be a success. It’s a smart way to do it and we couldn’t be doing it for a better cause.
Sen. Wolf – $25,000 is to get the foundation started. Do you have a rough estimate of what the
entire thing will cost?
President Fassi – It’s done in phases. So it depends on how much we get donated. Landscaping
around the area, retention around the flags are recurring costs for sustainability and to keep it
looking good. I do not have an exact amount but this is the only time we will be coming in to
request funds.
Sen. Caudio – From what I’m guessing this is relatively new. Have you considered looking
towards the art students at school to design the memorial?
President Fassi – It is something that has been brought up in meetings. We’re not sure of the
direction we want to go in. We do have an architect coming up with sketches; the ADHOC
committee is thinking of this. Sen. Waychoff will be involved in some of the renderings and
which one will be chosen for campus. We could potentially open it up to students. That would
push that down the road when the project would be opened up. We won’t really see anything
done for a few years.
Motion from Sen. Wolf to approve the request of $25,000.
Motion rescinded.
Motion from Sem. Wolf for request to come out of the Student Union fund balance. Second. No
objections.
Motion from Sen. Wolf to approve the request for $25,000 as amended. Second. No objections.
Roll call vote. Passes 7-0-0.
d. Osprey Productions – Senate President Brady
Senate President Brady – I am here today with John Chwalisz and with Osprey Productions.
When you look at all the stuff that we fund, all the things we fund are for the benefit of the
students. Some are directly benefited and some are not. The ones that most directly benefit are
events through OP and one of the biggest ways we do that are the concerts that we give out. Keep
that in mind during the presentation. I’m a huge supporter of this request. Remember how direct
of a benefit they’re giving students on a daily basis.
Osprey Productions Director, John Chwalisz – Disclaimer, I talk really fast. So please tell me to
slow down. I’m here to present on a spring concert program request. Our fall concert always
happens on Florida/Georgia weekend and spring around March. The goals we set for ourselves
this year are goals not only for OP and my staff, but also ones as well for the current
administration. Our first two goals are to host more concerts and bring bigger names. I’ll go into
further details about brackets later. It’s tough to bring in bigger names without funding. Statistics
show that more students come to the fall mainstage. Why? We don’t know. So we always have a
bigger fall mainstage. One of the biggest shows was Ludacris in 2009. Overall it enhanced
campus life. Ranging from freshman to nontraditional and super seniors, some increases are in
form of attendance. That shows that students can really get involved and that our events are
taking presence over other departments’. We have that brand. We do have an increase in need for
safety control in events. SEC costs have skyrocketed as well as UPD. There’s also an increase in
market demand for higher marketing brackets. To get a certain artist you have to have a certain
price range. Artists want to come here. They call us saying they want to come here because
they’ve heard about it; it makes UNF look great. What’s being requested: contractual services,
contractual artists & food, 3 prominent sections. Previous mainstages that we’ve had are: MTV
campus invasion, Rodney Atkins, Billy Joel, etc. The cost breakdown is 37% contractual
services: security, portable restrooms, etc. are all contractual We don’t have the ability to reach
directly to Billy Joel. Food and contracts are about 2%. It doesn’t seem like a lot but it’s a huge
cost on mainstage events. We have to have certain items in dressing rooms. Contractual services
are the biggest cost as production event services. Lighting, stage and sound, you come to see
artist but what really makes the show is the stage. If they don’t have the right speaker system or
soundboard, they will show up and leave. Other costs are emergency medical services, fencing,
portable restrooms; all of this gives a controlled environment. Usually we have alcohol sales. We
have to provide a certain amount of security. Students want more concerts and bigger names. This
can only be done with more funding. The highest shows we’ve ever gotten were Ludacris and
B.o.B. When we first got B.o.B he wasn’t big at the time, but right when we got him he
skyrocketed. As you notice I have 6 different brackets. Some examples are 21 Pilots about
$20,000, Chiddybang 30, AWOLnation around 50. We’ve been stuck in about $74,000-$90,000
phase. The only place to go is up; students can’t go down. Food goes for artists and for
volunteers. I need my volunteers on-site at all times. You never know when things will happen.
So we provide production lunches, and we make sure everyone is accounted for. We need to have
all that food laid out in that order. Why are these funds needed? Students requested more. We had
about 250 responses last year alone. This year OP and SG Executive decided to move the Osprey
Tailgate Classic. That left a void in Week of Welcome. That’s why we chose to have Ozzie’s
Weekend. One more slide, students are coming to fall shows more than spring shows. That’s why
we make bigger shows for fall and smaller for spring. We don’t want to waste student fees but we
want to make sure cost per student is still low. If this isn’t funded we’re not going to have a fall
show or have a Ludacris year. If you guys want that B.o.B show make sure we get funded.
Students don’t come if it’s not a big name. Bigger name, bigger outcome. Who does this benefit?
This benefits the 7+ thousand students. It only cost about $7 per student. The biggest is the
concert. It’s a huge chunk of change, but it benefits the UNF community. Whenever you search
the UNF Facebook page, number 2 is Osprey Productions. People are more enticed to come to
UNF. Why do I feel it is important? We’re here as a direct representation for students. Lets give
student not only what they want but what they deserve. Students are now being conditioned to
think about college atmospheres and life and how they’re going to grow. When you come to
college there are 3 things to come to min: free play, clubs, and campus life through events.
Number 3 gets students what they want and what they deserve to see their funds in action.
President Fassi – First I’d like to comment him and his staff for everything they’ve done so far
this weekend and for all of summer. They are one of the top professional entities throughout the
Florida University System. I’ve traveled to a lot of schools with John, and we have some of the
more involved students when it comes to providing major events on campus. Other students and
universities are not as engaged. Ludacris was one of our fall mainstages on campus. When I was a
senator in 2009 when Ludacris came here, President Barnes and OP Director Kavanaugh did the
same thing the John Chwalisz is doing now. This additional programming revenue is not unheard
of. Let’s have bigger concerts so the students know the artists that are coming on campus, and
allow senate to deliberate next week.
Sen. Caudio- Was Ludacris the biggest concert in a long time?
Director Chwalisz – The biggest one on record.
Sen. Caudio- What artists are you going for?
Director Chwalisz – That red bracket.
Sen. Caudio – Would this be for next fall?
Director Chwalisz – No it would be for this fall and funding for spring.
Motion from Sen. Caudio to approve Osprey Production for $56,000. Second. No objections.
Discussion.
Sen. Caudio – I am sad to say I wasn’t here when Ludacris came. I do remember the B.o.B
concert and it was the funnest time ever. I want every osprey to have that kind of memory. I’m
totally for it.
Roll call vote. Passes 7-0-0.
e. Club Alliance Special Request – Sen. Aaron Anderson
Sen. Anderson – This is for Club Alliance to have additional funding, not only for Club Fest but
for additional club fairs.
Club Alliance Director, Brett Weisman – First, a recap of Club Alliance events we have had: We
have a general meeting every month for all the clubs, including the two presidents gala. Other
events are the club fairs: Club Fest and Spring Bash; we’ve always had these 2 returning events,
one fall and one spring. A couple of the complaints that I’ve noticed is that Club Fest is way too
far in the beginning to recruit effectively. So a couple of changes we thought would be essential
would be to add 2 events: the Week of Welcome Luau and Club Fairs. The WOW Luau happened
on Sunday before the first day of school. We had about 60 clubs come out, 90 total organizations
& 2,000 plates of food. I don’t think this picture really does it justice. Second resolution - club
fairs. This will keep an active recruiting role. We decided to keep club fairs and split the clubs
into 5 boards, of which the club chose whichever board to be on. We’ll have 1-2 specialized
boards for each semester. The reason for that is to recruit without all the attention taken away.
The request is about $300 per specialized board per event. Specifically, road signs will last about
one semester. They don’t think it would last all the way up until spring. So we’ll have to do at
least one per semester. The next line goes to marketing and promotional items, and the quotes are
in the packet as well. It may sound dumb but people want giveaways: cell phone stands are good
giveaways and a good marketing event; it’s been years and I see them everywhere. And pens,
everyone needs pen. Mike Maze for burgers, hotdogs, nachos, lemonade, and water for food. That
will be the road sign for the club fairs and that’s the one you’ll see all year. If they did last longer
than expected we could use them for next year. You’ll be seeing advertisements all around
campus. First thing: club fest t-shirts. It’s almost a staple at club fest. T-shirts are based on the
theme of that year. This is a 500-quantity t-shirt quote from Horizon, and a-frames, which are the
white easel looking things with giant posters. We want to buy 2 of those for ourselves. We
borrow OP’s sometimes but it doesn’t always work out to use them at the same time. Printing &
reproduction: 800 flyers, posters, banners, and posters to put on a-frames. Just this past year in
Club Fest requested in 2011 about $1,400 and 2012 about $9,654. We’re requesting about the
same amount as 2012.
Sen. Waychoff – Is there any way for the clubs to report how many new members they have?
How many people actually signed up for future events so we know how much money we’re
putting into it?
Director Weisman – That’s pretty easy actually, it’s just a matter of taking a picture or copying
the roster.
Sen. Caudio – You’ve seen a lot of progress with the Luau and other stuff. I think it’s because at
the beginning of the year, people like to get a leg in. Do you think it’s necessary to have this
many fairs throughout the year? It’s more like the club’s job to get people out there and into their
club. It might be a bit much?
Director Weisman – Do you know how club fest recruits? Most likely by using market days as
well as different locations, probably on the green. You can’t think of 2 and 2 as individual clubs.
Basically for me in the past, come spring semester we’d have a whole new group of people. Clubs
are taught to recruit at the beginning of spring, so we’re moving spring bash up a little. Club fairs
would benefit that. You cant’ make it either/or.
Sen. Waychoff – On the flyers, I didn’t see anything saying “Funded by Student Government”.
What’s on the club fest one?
Director Weisman – it’s on there on the real one. It’s been approved.
Business Manager Rivera – Club Alliance or Osprey Production do not need to say funded by SG
on their advertisements.
Motion from Sen. Higdon to strike line 4 to reflect the new amount of $10, 532. Second. No
objections. No discussion. Roll call vote.
Motion from Waychoff for unanimous consent. Second. No objections. Moved.
Motion from Sen. Waychoff to approve the request as amended to $10,532. Second. No
objections. No discussion. Roll call vote. Passes 6-0-1.
M)
N)
O)
P)
Finance Code
General Reserves
Budget Balancing
Announcements
Today at 5:00pm you will be assessed points if you do not turn in your Osprey Voice surveys.
Q) Final Roll Call
Quorum is reestablished with 7 voting members.
R) Adjournment
Meeting is adjourned at 2:31pm.
** Reflects the Sweep-up funds added with the Fund Balance funds (which the B&A committee has budget
authority over as defined by Provisionary Language)