Budget and Allocations Emergency Committee Meeting
July 6, 2015
John E. Sapp Conference Room 5:30 PM
Chairman: Troy Bottom
I.
Call To Order
 Meeting called to order at 5:39PM.
II.
Pledge of Allegiance
III.
Roll Call
 Quorum has been established with 2 voting members.
IV.
Approval of the minutes
A) 6/15/2015
 Senator Villavicencio: Motion to approve the minutes from June 15th, 2015.
Second. All in favor. Moved.
V.
Approval of Agenda
A) 7/6/2015
 Senator Villavicencio: Motion to add SB-15SB-2882 Student Nutrition and
Dietetic Association to Travel Requests under New Business. Second. All in
favor. Moved.
 Senator Cajuste: Motion to approve tonight’s agenda as amended. Second. All in
favor. Moved.
VI.
Chairman Report and Remarks
 This is my first meeting back; hopefully we will have more people the next meeting and
so forth. If everything gets approved on tonight’s agenda, thee will only be $42,656.59
left of the original $330,000.00. Last year at this time we were still at full funding. Please
evaluate this as if it was your money. Please do not be afraid to ask questions. I strongly
suggest and advice we table the special requests on the agenda today until our fall
meeting when we have a full committee.
VII.
Treasurer’s Report and Remarks
 I had one line item transfer from Club Alliance. I don’t think the previous meeting was
the right setting to pass $140,000 in requests without Ms. Dawn there and others and I
fully support tabling the special requests to the next meeting. I challenge everyone to
ask more questions and be more assertive about the budget.
VIII.
Guest Speakers
IX.
Account Totals
2015-2016 Fiscal Year
Now
After
Travel Requests
$29,145.00
$26,810.00
X.
Unfinished Business
XI.
New Business
Special Requests
$330,000.00
$42,656.59
A) Travel Requests
a. Alpha Kappa Psi – Senator Baker
 Alpha Kappa Psi: We are requesting $1,000.00 to attend the AKPsi
Convention in Norfolk, Virginia from July 29th to August 3rd.
 Senator Villavicencio: Motion to approve Alpha Kappa Psi for
$1,000.00. Second. Discussion. Roll call vote 2-0-0. Motion
passes.
b. Dance Marathon - Senator Ascanio
 Dance Marathon President: We are requesting $1,335.00 to go to the
Dance Marathon Leadership Conference in Louisiana. This is a great
opportunity for UNF students to gain professional skills, workshop
experience, and networking.
 Senator Cajuste: Have you done any fundraising? –No, we
haven’t had any fundraising.
 Senator Villavicencio: Are the three people going the leaders in
the organization? –Yes it is my self, the chair, and the external
and internal chairs.
o Senator Cajuste: Motion to table to the meeting.
Motion withdrawn.
o Senator Villavicencio: Motion to approve Dance
Marathon for $1,335.00. Second. Discussion. Roll call
vote 2-0-0. Motion passes.
c. Student Nutrition and Dietetic Association – Senator Baker
 President: We are requesting $500.00 to send eleven students to the
Florida FNCE Conference from July 11th – July 15th.
 Senator Villavicencio: How many people would not go if you
didn’t get the full fund? –Between 3 and 4.

Senator Cajuste: For the people volunteering, will there be any
UNF affiliation? –We will either be wearing our UNF shirts or
professional attire.
o Senator Cajuste: Motion to approve the Student
Nutrition and Dietetic Association for $500.00. Second.
Discussion. Roll call vote 2-0-0. Motion passes.
B) Special Requests
a. SG Executive Branch
 Senator Cajuste: Motion to table to the next meeting. Second. All in
favor. Moved.
b. Osprey Productions
 External Assistant Direct Tia Wrigley: We are requesting money for the
annual comedy show for homecoming. This not a tentative event but
something that has been expressed by the University-Wide
Homecoming Committee that we really want.. There is no money set
aside for it because it wasn’t a for sure event but it has officially been
planned. We want someone big who will get student and alumni
attention. UPD prices have increased but this is something that is
required by the university. Stage, sound, and lighting applies to both the
comedy show and Lip Sync.
o Ms. Dawn: Can you explain a little more about the time
sensitive aspect of this request? –This must be setup by family
weekend in October or it will be cut. The contract will take two
months to process. There isn’t much of an issue to move it to
next week but there is an issue if it gets moved to the Fall.
 Senator Cajuste: Motion to table to the next meeting.
Second. All in favor. Moved.
C) General Reserves
D) Transfers
E) Budget Balance
F) Finance Code
XII.
Announcements
 Senate at 6:30PM
 There will be workshops in the future so you feel more comfortable and fully
understand the process and budget.
XIII.
Final Roll Call
 Quorum has been reestablished with 2 voting members.
XIV.
Adjournment
 Meeting adjourned at 6:36PM.
Minutes taken by Farah Azzouz, Senate Secretary