Budget and Allocation Committee Meeting Minutes
November 16th, 2015
Senate Chambers 6:30 PM
Chairman: Troy Bottom
I.
Call To Order

Meeting called to order at 6:30PM.
II.
Pledge of Allegiance
III.
Roll Call

IV.
Approval of the minutes

V.
Quorum has been established with 4 voting members; Jordan, Villavicencio, Nicholson,
Padgett.
11/2/2015
i. Senator Jordan: Motion to approve minutes. Second. All in favor. Moved.
Approval of Agenda

11/16/2015
i. Senator Villavicencio: Motion to approve tonight’s agenda. Second. All in favor.
Moved.
VI.
Chairman Report and Remarks:

VII.
Treasurer’s Report and Remarks:

VIII.
I am done with all preliminary budget revisions. I will be working with Dawn closely for
budget deliberations.
Guest Speakers

IX.
We have a long night ahead of us with Title XIII revisions. Please pay attention and ask
questions.
None
Account Totals
2015-2016 Fiscal Year
Travel Requests
Now
$18,191.77
After
$16,659.77
X.
Unfinished Business
XI.
New Business
Special Requests
Salary Reserves
$112,913.07
$38,060.82
$85,540.32
$38,060.82
A) Travel Requests

Awakening
o Senator Thames: Sponsoring bill
o
Hallahan: Hello everyone I am a junior here at UNF and current
President of the awakening. Just to make it clear, we are requesting
$1,500, not $15,000. We have fundraising activities planned for the
future.
o
Senator Jordan: Could you elaborate on what you will be doing at
conference to bring back to UNF?
o
Hallahan: Learning how to preserver through our everyday issues and
finish school, strongly.
o
Senator Villavicencio: Who is going?
o
Hallahan: 4 freshman, 2 sophomores, 1 junior
o
Senator Nicholson: Have any attendees gone in the past? Why should
they go again?
o
Hallahan: Yes, and because each conference is different.
o
Senator Jordan: Motion to approve Awakening travel request in the
amount of $1,532.00. Roll call vote. Motion passes 4-0-0.
B) Special Requests
 UNF Legislative Branch:
o Pro-tempore Burke: sponsor
o
Senate President Baker: Clicker system speeds up the meetings and is a
benefit to Senate. I have requested funding for 48 clickers for the 40
senators with 8 extra, as well as a case.
o
Senator Villavicencio: Are these the same clickers we have previously
used?
o
Senate President Baker: Yes
o

Senator Jordan: Motion to approve request for $1,735.00. Second. Roll
call vote. Motion passes 4-0-0.
Student Government/ Executive:
o Prop-tempore Burke: Sponsor
o
Chief of Staff Grantham: Correction that the price per unit is now $2.00
per unit at $0.08 per page for 25 prints. Total is now $21,678.00 after
the $10,000 funded from SG Executive Branch.
o
Senator Villavicencio: Will this ever be in the budget?
o
Treasurer Duffy: We will look into it.
o
Senator Nicholson: Will SG Executive pay the extra amount if it goes
over this amount budgeted?
o
Chief of Staff Grantham: Every year we have had a good percentage
refunded, it has never been fully used.
o
Senator Jordan: I motion to amend the special request so that it reads
price per unit as “$2.00 (25x.08)”, total as $31,678.00, with the final
total as $21,678.00.
o
Senator Nicholson: Motion to approve the special request as amended.
Roll Call vote. Motion passes 4-0-0.
C) General Reserves
a. None
D) Transfers
a. None
E) Budget Balance
a. None
F) Finance Code
a. None
G) Title VIII revisions

SB-15F-2913
o Senator Jordan: I motion to amend SB-15F-2913 such that section 842.4
reads “No special requests will be heard during the summer terms or
intersession, unless the amount is below $15,000 or a quorum of 15
senators must be present during the senate meeting. Motion dies.
o
Senator Villavicencio: I motion to amend SB-15F-2913 such that section
802.5, line item 8 on page 8, reads $50 instead of $35. Motion dies.
o
Senator Nicholson: I motion to amend SB-15F-2913 such that section
810.2 reads “the SG Director” instead of “Director of operations”.
Second. All in favor. So moved.
o
Senator Jordan: I motion to amend SB-15F-2913 such that section
801.17 replaces “Chapter 803” with “Title VIII”. Second. All in favor. So
moved.
o
Senator Villavicencio: I motion to amend SB-15F-2913 such that section
816.1 reads “and enacted by the President”. Second. All in favor. So
moved.
o
Senator Nicholson: I motion to amend SB-15F-2913 such that section
810.6 reads “or under appropriate circumstances, the General Fund”
after “Special Requests Index,” Second. All in favor. So moved.
o
Senator Jordan: I motion to amend SB-15F-2913 such that section 815.8
reads “The SG Accounting Associate(s) shall provide additional fiscal
training for new SG Officers and Club Alliance funded clubs”. Second. All
in favor. So moved.
o
Senator Nicholson: I motion to amend SB-15F-2913 such that section
830.5 reads “The decision may be overridden by the Student Body
Treasurer” after “item being printed”. Second. All in favor. So moved.
o
Senator Villavicencio: I motion to amend SB-15F-2913 such that section
861.3 is removed. Second. All in favor. So moved.
o
Senator Nicholson: I motion to amend SB-15F-2913 such that section
831.6 reads “This decision may be overridden by the Student Body
Treasurer” after “printed”. Motion Rescinded.
o
Senator Nicholson: I motion to amend SB-15F-2913 such that section
831.7 reads “decision may be overridden by the Student Body
Treasurer” after “printed”. Second. All in favor. So moved.
o
Senator Jordan: I motion to amend SB-15F-2913 such that every
reference to “the Senate” read “SG Senate”. Second. All in favor. So
moved.
o
Senator Nicholson: I motion to amend SB-15F-2913 such that section
811.8 replaces “SG Accountant(s) with “SG Accounting Associate(s).
Second. All in favor. So moved.
o
Senator Nicholson: I motion to amend SB-15F-2913 such that section
810.4 and all affected, replace “President” with “SG President”. Second.
All in favor. So Moved.
o
Senator Nicolson: I motion to amend SB-15F-2913 such that section
811.9 replaces “Budget and Allocations” to read “B&A”. Second. All in
favor. So moved.
o
Senator Nicholson: I motion to amend SB-15F-2913 to change “Budget
and Allocations” to read “SG B&A” throughout the document with the
exception to section 800.4. Second. All in favor. So moved.
o
Senator Jordan: I motion to amend SB-15F-2913 such that “Treasurer”
reads “SG Treasurer” throughout the document. Second. All in favor. So
moved.
o
Senator Nicholson: I motion to amend SB-15F-2913 such that the
sponsor of bill reads “Christopher Jordan” instead of “B&A Committee”.
Second. All in favor. So moved.
o
Senator Jordan: I motion to amend SB-15F-2913 to strike out “before
August 1st” from section 813.3. Motion rescinded.
o
Senator Jordan: I motion to amend SB-15F-2913 to strike out “before
August 1st” from section 831.3. Second. All in favor. So moved.
o
Senator Jordan: I motion to amend SB-15F-2913 such that section 831.8
strikes “within 30 days of expenditure” and reads “at the next regularly
scheduled Senate meeting” instead. Second. All in favor. So moved.
o
Senator Villavicencio: I motion to amend SB-15F-2913 such that all
instances of “director” read “SG Director”. Second. All in favor. So
moved.
XII.
o
Senator Jordan: I motion to approve SB-15F-2913 as amended. Roll call
vote. Motion passes 4-0-0.
You are all on the B&A Committee for next Semester so please make sure Monday’s and
Wednesday’s are open next semester for B&A committee meetings and Budget
deliberations.
Final Roll Call

XIV.
Senator Nicholson: I motion to amend SB-15F-2913 such that
“accounting associates” is removed from line 9 in section 810.2. Second.
All in favor. So moved.
Announcements

XIII.
o
Quorum is reestablished with 4 voting members; Jordan, Villavicencio, Nicholson,
Padgett.
Adjournment:

Meeting is adjourned at 8:33PM.
Minutes taken by Chelsea Padgett, B&A Vice-Chair