INTERNET PRESENCE COMMITTEE
Minutes
May 3, 2012
Members Present:
Sharon Ashton, Scott Bennett, Lucy Croft, Marianne Jaffee
Others Present:
Dmitriy Bond, Linda Mobley, Jamie Spruell, Tom Van Schoor, Marian Watters
1. Student Handbook
Tom Van Schoor presented a modified Student Handbook proposal - where the Student Handbook icon on the
Current Students page will then link to a site owned by Tom. The reason the page design first came before IPC is
due to ownership of the page since the new page will be created in the Ombudsman’s folder this is no longer an IPC
issue.
Tom’s part-time person will build out the new pages not the CMS web team because this is not a migration.
Once the pages are finished they will need to be approved by the IPC before publishing.
2. CMS
UNF first began migration in June 2009 (3 years ago) - currently there are four sites left: Housing, A&P Association,
Faculty Association and United Faculty of Florida.
When migration is complete IPC will need to change from migration to maintenance mode. What kind of services
will be provided now? What support is offered? How are projects handled? IPC needs to state what the services
should be moving forward.

ITS would like to know what some of the initiatives are that the IPC thinks we should be working on for the
UNF web presence that we haven’t been thinking about over the last three years (due to CMS migration).
One idea is having a mobile website – ITS feels it is just one project moving forward that needs to be
addressed because many people use mobile devices. IPC role will change - should the IPC become just a
project management team that works in the websites and web presences? The next version of the portal is
coming out soon as a project for ITS and it is a full system change which will clean up the old interface. Will
IPC be in charge of this? Priorities will be important and need to be made.
Action Item: Dmitriy to come up with a new model of
how to proceed and will bring a proposal to IPC.
Questions to be answered: What issues are
appropriate to bring to Jamie vs. ITS? What should she
be helping with; who should she be training? What
should be brought to the IPC?
Once ITS presents the new support/training/development model and it is voted on and approved IPC will let the
campus community know that the migration has ended and what the new model for CMS will be.
Sharon has decided to continue chairing the IPC but will bring Cathy Cole in as a resource to help with marketing and
the overall website.
Lend a Wing URL
Lucy Croft needs business justification and once received she will send out to IPC.
Action Item: Lucy to get business justification from
Lend a Wing URL and then IPC will look at proposal.
Compliance Page
Joann Campbell maintains this – it’s just a one page site and all navigation is links out to compliance web pages
maintained by other departments who own the content – her job is to make sure their content is up-to-date and her
quick link list stays updated.
HR uploaded Collective Bargaining Agreement PDF (which is now outdated) – HR should link to UFF and not upload
documents – Marianne Jaffee will contact Greg and have him change to a link and will copy Jennifer Neidhardt.
 Sharon made motion to approve the Compliance Page, seconded by Scott Bennett and Marianne Jaffee
Carry over Action Item: MJ to report back to
committee about the final decision on UF and UFF
Next IPC Meeting to be Determined