OPS RES LIFE WORK GROUP
Meeting Minutes
April 12, 2016
Present:
Absent:
I.
Linda Koenig, Bill Kerry, Lance Clark, Darnell Thompson, Julia Bjornland, Molly
Robbins, Travis Bertolino, Samantha Guter , Maggie Wetter and Griffin Schultz
Hakeem Hopper-Collins, Mayra Colon
Upcoming Social Event
 Barbeque was originally planned for May 1st – original plan was to bring together the campus
informally and socially to get to know each other, outside our professional persona. Then
Doctor Richardson and Rory Rothman encouraged the committee to consider moving the
event to line up with IC Color week. The Alana OPS workgroup had a 50/50 reaction to the
date change. If we have an event during IC color week and the May 1 st barbecue, there are a
lot of financial and staff resources involved.
 In a way to create positive interactions while supporting IC color week perhaps we can switch
things up and have a rec night and offer pizza and snacks (instead of Barbeque) in the
recreation room in the Campus Center during IC Color Week.
 A separate event in the fall for an OPS hosted Barbeque.
o Maybe during First Bomber weekend? First Bomber weekend already has a hosted
Barbeque, but it may be able to be replaced with the OPS barbeque. Attendance
went up from last year, they are looking to make this a tradition. If we do the
Barbeque during First Bomber weekend, we need to be careful that it doesn’t conflict
with HILEL. One disadvantage is that First Bomber weekend is the event is only for
first-year students (we could open the barbeque up to all students).
 Bring this idea to respective departments and Jacqueline Winslow.
 The decision is to have Pizza in the IC Square rec room on Wednesday April 20th from 5-7.
Encourage staff, SASP, RDs and RAs to attend. Have RAs bring their community to the
event. to bring students to the Rec room. Ask RDs to come to the event. We should
advertise and put up signage in the Campus Center saying something like “Reslife/OPS work
group ALANA/OPS workgroup invite you to come to come join us to celebrate IC Color Week
in the Rec Room; free food (etc). Students can come to eat food, play games, interact with
staff; but also offer an opportunity to share the progress these two work groups have done
thru did-you-know posters and casual conversations. Also provide a poster to write
suggestions for future discussions and action items on how to build trust and a stronger
community.
o Reactions
 Likes the idea of passive interaction. Likes part of the did-you-know, but
feels it is important to add the feedback/suggestion board.
 How are we going to market this? IC Color is advertising and supportive of
our presence. We will advertise through Reslife and OPS offices to push this
thru social media groups.
 Wednesday night is the New RA welcome, so some Residential Life staff will
not be able to attend. Have leadership of Residential Life
welcome/encourage RAs to attend and bring their staff (don’t make
attendance a requirement).
 Personally invite new RAs to attend.
 Have RDs identify some RAs to ask to come to the event.
 Target students outside of Residential Life, perhaps on Intercom or an email
blast to the campus, because students outside Reslife/OPS may not know
anything about this workgroup. Sam will create language and send it to
Jess, Linda and Bill to advertise.
 Committee members will pop in/ pop out as their schedule permits.
 Jessica will bring the cotton candy and popcorn machine for the event.
o
II.
A small part in hosting this event is to advertise the workgroups, but the biggest part
of this event is to celebrate IC Color Week. How can we further support IC color week
 Likes the idea of letting people write down feedback / suggestions / action
items; make it big; make it more anonymous by having reactions on a wall
outside the rec room and/or a box and scrap paper to offer more private
feedback.
o Maggie will have her OA create the comment box, did-you-know poster and a what
should we know poster. (her OA also works in SASP)
o Joelle from Residential Life will order the pizza for the event. Bill will provide the
OPS account number so the food is charged to OPS.
o Plan food for 30-50 people. People will most likely pop in and out, but will not stay for
the entire time.
Next week’s Agenda
 Discuss training.