Form Rev 4/16
COVER SHEET FOR FILE: PROFESSORIAL CONTRACT RENEWAL
NOTE: Completed file due in the Office of the Dean of the Faculty
March 1, 2017
............................................................................................................................................................
To be filled in by the person designated to oversee preparation of file and submitted with completed file:
NAME:
_____________________________________________________________________
DEPARTMENT:
_____________________________________________________________
REQUIRED MATERIALS (Please submit an ORIGINAL PAPER COPY PLUS ONE copy on CD
or flash drive of the following):
Curriculum Vitae
Copy of Previous Reappointment Letters
Candidate’s Statement

Committee Recommendation (signed by all tenured members of the committee and
by the candidate [indicating he/she has seen recommendation])
For candidates being considered for promotion: Candidate’s Relationship to Outside
Evaluators and Evaluator Letters (Please Note: The Outside Evaluators are to be
contacted only by the Dean of the Faculty and the Dean’s Office will insert the original
copies of the external evaluator letters in the original copy of the file; copies should be
included on the flash drive/CD when submitted by the department/program)
Letters from Trinity students and graduates addressing teaching and advising (the
committee strongly suggests that letters be solicited randomly from students in all courses
taught in rank; these may be supplemented with letters solicited from students suggested
by the candidate. List letters and indicate how writers were selected).
Letters of evaluation from members of committee (list names):
 Letter should address the criteria of teaching, scholarship, and service. Evaluation of teaching should be based in
part on classroom visits and the review of student course evaluations and any (e.g., student, faculty) letters
addressing teaching. Evaluators should visit the candidate’s classes multiple times within a reappointment period to
ensure a good background for evaluation. Such visits should be arranged with the candidate beforehand. In
addition, the evaluation of teaching should comment on a candidate’s role in academic advising, supervision of
student projects, and availability to students outside the classroom, if applicable.
Course and Independent Study Materials (a judicious selection of materials, e.g., syllabi, writing
assignments, tests, examinations; list courses) (PLEASE INCLUDE ON CD or FLASH DRIVE; If
NOT INCLUDED ON THE CD or FLASH DRIVE, please submit ONE copy, which will be
returned to you:
Student Course Evaluations for all courses taught in rank (list courses) (PLEASE INCLUDE ON CD or
FLASH DRIVE; If NOT INCLUDED ON THE CD or FLASH DRIVE, please submit ONE copy,
which will be returned to you; please include a quantitative summary where possible):
---------------------------------------------------------------------------------------------------------------------------OPTIONAL MATERIALS:
Copies of scholarly/creative materials, presented, published, or accepted for publication (required for
promotion; please be explicit about the status of accepted work, and include letters from journal editors or
presses, if possible; list publications) (PLEASE INCLUDE ON CD or FLASH DRIVE; If NOT
INCLUDED ON THE CD or FLASH DRIVE, please submit four copies if possible):
Materials submitted to journals or presses (please be explicit about the status of submitted work, and
include letters from journal editors or presses, if possible; list materials) (PLEASE INCLUDE ON CD or
FLASH DRIVE; If NOT INCLUDED ON THE CD or FLASH DRIVE, please submit FOUR
copies):
Work in progress (list) (PLEASE INCLUDE ON CD or FLASH DRIVE; If NOT INCLUDED ON
THE CD or FLASH DRIVE, please submit FOUR copies):
Letters from Trinity faculty and others addressing teaching and service (list names):
Letters from collaborators (list names):
We have reviewed the above Checklist and confirmed that the file submitted to the Dean of Faculty includes
all the materials listed.
Filekeeper
Candidate
COVER SHEET FOR TEACHING EVALUATIONS
Please provide the following information about the teaching evaluations being submitted:
Department Name, Course Name and Course Number:
Year and semester course offered:
How many students enrolled in this course:
How many students completed the course:
How many students filled out course evaluations:
How many student evaluations are attached here:
Is the form used here:
the College form,
a departmental form,
your own form,
other (please explain)
Please provide additional comments/reflections to contextualize these evaluations for A&P:
Candidate’s Signature
Date